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Summary

OCID:
Published by:: Havering College of Further Education and Higher Education
Authority ID:: AA32049
Publication date:: 01 August 2015
Deadline date:: 11 September 2015
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The successful tenderer will be required to provide catering services at Havering College of Further and Higher Education across all 3 campuses. The contract being offered will commence on 1.8.2016 on a 3 + 1 + 1 year basis.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Havering College of Further and Higher Education
Postal Address: Ardleigh Green Road
Town: Hornchurch	Postal Code: RM11 2LL	Country: UK
Contact Point: The Litmus Partnership Ltd For the attention of:	Telephone: +44 1276673880
E-Mail: pqq@litmuspartnership.co.uk	Fax:
General Address of the contracting authority (URL) http://www.havering-college.ac.uk Address of the Buyers Profile (URL) Electronic access to information http://www.litmuspartnership.co.uk/project/havering_college_of_further__higher_education

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Havering College of Further and Higher Education — Catering Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 17

II.1.2)

Main site or location of works, place of delivery or performance

Havering College of Further and Higher Education, Hornchurch, Essex, United Kingdom.

NUTS Code UKH33

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	55523000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Havering College is a large college to the East of London with 2 additional campuses close by. It is expected that the successful contractor will be able to establish and maintain minimum standards for the catering operation which will offer customers a parity of service and tariffs within each campus.

The contract covers the scope for the provision of all catering and vending services within the college which also includes all hospitality and free issue requirements.

The contract being offered within this tender will be based on a guaranteed performance basis with all free issue requirements and hospitality being recharged on consumption at ‘net’ food cost only.

It is expected that the contract will run on a profit return or 0 cost and VAT being covered within the scope of this ensuring that there is no cost or subsidy associated with the contract.

The college are looking for the successful tenderer to provide inward capital investment to refresh and rejuvenate the catering facilities, thus improving on the current provision and ensuring that innovation a retail focus and customer engagement are focused on moving into this contract term. Consideration should also be given to the provision of a cashless catering system that has the ability to provide the management of free college meals.

The quality and range of food provision will be critical and your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles from the college. It is expected that menus will feature and utilise products in season when available.

Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.

The successful contractor should have similar operations within the area, thus ensuring that the Operational Management Team responsible for the contract are available for regular unplanned visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

The successful contractor must ensure that all staff employed within this contract have completed the appropriate police checks, i.e. enhanced DBS. The process must be commenced upon their engagement in the service and checks must be repeated every 3 years. The college should then be informed of disclosure numbers and associated names as soon as they become available.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Tenderers will be required to complete and submit a pre qualification questionnaire and associated documentation to The Litmus Partnership Limited. Minimum standards for participation are stated in the pre qualification questionnaire. Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process. Grounds for mandatory and discretionary exclusion — questions are stated in the pre qualification questionnaire.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

Economic and financial standing — Tenderers are required to have a minimum annual turnover of 500 000 GBP. Suppliers must be financially fluid and currently trading.

They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc.) that calls into question their financial/corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors' confirmation where they are above the statutory threshold for providing audited accounts or certified by their bank if they are below the statutory audit threshold). Non-provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.

If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.

Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

Tenderers are required to self certify whether they already have or can commit to obtain prior to the commencement of the contract, the minimum levels of insurance cover of:

— Employers Liability Cover — 5 000 000 GBP,

— Public Liability Cover — 5 000 000 GBP,

— Professional Indemnity Cover — 1 000 000 GBP.

Other questions as indicated in the pre qualification questionnaire shall be assessed and scored as per the stated criteria.

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 10

Objective criteria for choosing the limited number of candidates

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard those suppliers with the highest scores will proceed to the tender stage.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

11-09-2015 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date 20-11-2015

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Interest in the pre qualification process should be expressed via email only to: pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide as a minimum, a contact name, full company postal address and telephone number.

The pre qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/havering_college_of_further__higher_education

The closing date for receipt of the pre qualification questionnaire is 11.9.2015 by 12:00. Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the pre qualification questionnaire) shall be returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time. It will be the tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

27-07-2015

SF 22

Coding

Commodity categories

ID	Title	Parent category
55523000	Catering services for other enterprises or other institutions	Catering services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Havering College of Further and Higher Education — Catering Services.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

Section IV: Procedure

IV.1)

Type of Procedure

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: