CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Tourism Northern Ireland Corporate Event Management Support.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Northern Ireland.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Tourism NI wishes to appoint a service provider to support event management across Tourism NI. The successful service provider will provide event support for the following corporate events and events programmes:

1. Lot 1 — Business Support Programme of Events,

2. Lot 2 — Northern Ireland Tourism Awards,

3. Lot 3 — Travel Trade and Group Business Events,

4. Lot 4 — Ad hoc corporate events. e.g. media reception for high profile sporting events.

Tourism NI intends to appoint a maximum of 2 suppliers per lot which will be ranked 1 and 2 to deliver each of the various Lots detailed above. Tenderers can tender for 1, 2, 3 or all 4 Lots.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

Project No P20069

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

Suppliers Instructions:

How to express interest in this tender:

1. Register your company on the e-Sourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click ‘I agree',

— Enter your correct business and user details,

— Note the username you chose and click ‘Save’ when complete,

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an interest in the tender:

— Login to the portal with the username/password,

— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre qualification questionnaires or invitations to tender open to any registered supplier),

— Click on the relevant PQQ/ ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3. Responding to the tender:

— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),

— You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

This contract is divided into Lots and suppliers can bid for 1 or all lots. There will be 2 Contractors awarded to each Lot, the tenderer getting the highest score from the qualitative and quantitative criteria after passing the selection criteria will be awarded 1st place and the next highest scoring tenderer will be awarded 2nd place. All work requests will go to the 1st Contractor and if they confirm they cannot provide the service then the second Contractor will be offered the work.

Contract Performance:

The successful Contractor's performance on the contract will be regularly monitored. Contractors not delivering on the contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.

All invoices must be either posted for finance attention or to our dedicated finance mail box: invoicepostbox@tourismni.com

If sending invoices via post they should be mailed FAO Finance to the following address:

Tourism Northern Ireland, St Anne’s Court, 59 North Street, Belfast, BT4 1NB.

All invoices must contain a relevant PO issued by Tourism NI.

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice