CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The Sheffield College; (Sheffield City Regional- National Delivery) Main Site or Various Centres as required.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Sheffield College seeks to work with high quality contractors / consultants within a roster of creative and exceptionally talented agencies that will support the implementation of the Colleges marketing strategy.

Framework Contract opportunities will be undertaken in the following Lots or combination thereof :

Area 1: Creative Direction.

Area 2: Creative Design.

Area 3: Print.

Area 4: Campaign Management and Media Buying.

The College is particularly keen to develop a variety of partnerships for a number of consultancy / contractor / supplier disciplines as described in the various lots above. Tendering parties may bid for one, several or all lots.

The duration of the framework agreement shall be for 2 years with an option to extend for a further 1 year. The framework will be reviewed annually, subject to performance.

All contracts awarded must be fulfilled within budgets set by the College at the outset of each year (1st August to 31st July).

The maximum overall value of the framework is anticipated to be 170 000 GBP (plus VAT) per academic year, This figure should not be taken as contractual and is stated only as a guide.

In addition it is important to note that the volume and value of contracts placed under the framework may vary from year to year dependent on various factors including funding availability and the economic climate.

The College reserves the right to not award appointments to the framework under any or all of the areas listed.

During the term of the framework should a contract opportunity arise that no provider on the framework can fulfil then the College reserves the right to carry out additional advertising

In addition to the "Electronic Access to Information (URL) above, the Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Any deposits and guarantees which may be required will be stated in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The College's ‘General Conditions of Purchase for Goods and Services’ will apply and are contained in the tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Any applicable terms, conditions, specifications, costing information and specific College policies and requirements will be stated in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

To enable the College to consider applications to participate in any lot or lots within the proposed framework invitations to bid are extended to any interested parties on an Open Tender Basis.

Applicants are invited to submit bids as outlined and detailed in the Tender Documents comprising:

Stage 1 (Quality and Qualification Questionnaire) Tenders must be completed in full and must meet a minimum score to be included in the Stage 2 review.

Stage 2 (Tender Submission) the score achieved at this review stage will be added to the Stage 1 score and a combined most Economically Advantageous Quality / Price score will be derived. A minimum score is required to allow participating candidates to be included in the final framework allocations

In addition to the Electronic Access to Information (URL) above, the Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

XColl - MKTG - RofA - 150323 (TSC/HG012)

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Stages Standstill Period Action Plan.

Day 0: Start — Notify Interested Contractors and Tenderers of decision and intention to award contract.

Day 1: Contract Award Notice published.

Day 2: Tenderers to request additional de-briefing (phone, fax, e-mail) before end of day.

Day 3:

Day 4:

Day 5:

Day 6:

Day 7: College must complete additional de-briefing by end of day.

Day 8:

Day 9:

Day 10: End of Standstill period.

Finish: Contract to be concluded if no legal challenge.

Notes:

Note 1: Re — Day 7: If there is a delay in completing the requested de-briefings, the end-date of the standstill period will be extended to ensure 3 working days between the last de-brief and the end of the standstill period which will be a working day.

Note 2: Re — Day 10: The end of the standstill period will not fall on a public holiday or at a weekend.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Although the design aspect of promotional collateral is important, creative direction is key to positioning the College in a positive way. As required by the business, we expect preferred suppliers to initiate and stimulate creative ideas for promotional campaigns and collateral. We also envisage this service supporting copywriting in order to effectively position our services within the marketplace. Examples of this type of work will be:

— Providing general consultancy to support the College's marketing strategy.

— Creating strap lines / slogans for promotional campaigns.

— Providing creative direction for branding and corporate identity.

— Modifying copy for corporate flyers, prospectuses etc.

It will also be a requirement for a representative from preferred suppliers to attend staff and student meetings as required. This will provide an opportunity for the agency to better understand the College and our customers. Please note that the College will not pay expenses for this work.

It is crucial that the College is able to have confidence in its supplier to provide a robust service and it is therefore important that suppliers are able to provide timely delivery of products in line with the Colleges requirements.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The duration of the framework agreement shall be for 2 years with an option to extend further 1 year. The consultant will be expected to make available to the College a single point of contact for management and administration purposes and manage the contract through an appropriate management structure and the engagement of suitably qualified staff or subcontractors to undertake the service in the following lots or combination thereof :

Area 1: Creative Direction.

Area 2: Creative Design.

Area 3: Print.

Area 4: Campaign Management and Media Buying.

The Contractor will be required to ensure that all works are undertaken in a competent manner in compliance with Health and Safety regulations and Employment legislation and in accordance with best practices as they pertain and vary from time to time.

In addition to the Electronic Access to Information (URL) above Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

We are striving to achieve a clean, professional and engaging look to promotional work targeted to the appropriate customer group. The design service will be required for a range of collateral such as:

— Flyers, posters, leaflets etc. (Please note, to minimise time, we would expect the preferred supplier to produce a template which can be used for posters and flyers).

— Course guides.

— Display and presentation material such as banners and conference displays

— Corporate stationery such as letterheads, business cards, etc.

— Website / other multimedia graphics and adverts.

Prices quoted for creative design work must include all amendments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The duration of the framework agreement shall be for 2 years with an option to extend further 1 year. The consultant will be expected to make available to the College a single point of contact for management and administration purposes and manage the contract through an appropriate management structure and the engagement of suitably qualified staff or subcontractors to undertake the service in the following lots or combination thereof :

Area 1: Creative Direction.

Area 2: Creative Design.

Area 3: Print.

Area 4: Campaign Management and Media Buying

The Contractor will be required to ensure that all works are undertaken in a competent manner in compliance with Health and Safety regulations and Employment legislation and in accordance with best practices as they pertain and vary from time to time.

In addition to the Electronic Access to Information (URL) above Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

We require suppliers who can deliver a quality product in a responsive and timely manner. For the purpose of the tender, please provide quotations for the following items:

1 Employer Engagement inner leaflets, Information leaflets, Posters, Information Booklets, Glossy Folders, Career / Course Guides, Quick Guides.

2 If appropriate to your business, provide information about innovative printing solutions (e.g. web-to-print) which could benefit the College and differentiate you from your competitors.

3 Can you confirm how your print meets environmental standards and please confirm all paper is to FSC standards or equivalent?

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The duration of the framework agreement shall be for 2 years with an option to extend further 1 year. The consultant will be expected to make available to the College a single point of contact for management and administration purposes and manage the contract through an appropriate management structure and the engagement of suitably qualified staff or subcontractors to undertake the service in the following lots or combination thereof :

Area 1: Creative Direction.

Area 2: Creative Design.

Area 3: Print.

Area 4: Campaign Management and Media Buying.

The Contractor will be required to ensure that all works are undertaken in a competent manner in compliance with Health and Safety regulations and Employment legislation and in accordance with best practices as they pertain and vary from time to time.

In addition to the Electronic Access to Information (URL) above Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

We require a partner who can support the College to source and book media channels which meet our Strategic Marketing Objectives as well as driving down costs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The duration of the framework agreement shall be for 2 years with an option to extend further 1 year.The consultant will be expected to make available to the College a single point of contact for management and administration purposes and manage the contract through an appropriate management structure and the engagement of suitably qualified staff or subcontractors to undertake the service in the following lots or combination thereof :

Area 1: Creative Direction.

Area 2: Creative Design.

Area 3: Print.

Area 4: Campaign Management and Media Buying.

The Contractor will be required to ensure that all works are undertaken in a competent manner in compliance with Health and Safety regulations and Employment legislation and in accordance with best practices as they pertain and vary from time to time.

In addition to the "Electronic Access to Information (URL) above Tender Invitation Letter and Joining Instructions are available by e-mail request to howard.griffiths@sheffcol.ac.uk

4)

Indication about different contract dates

5)

Additional Information about lots