CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

North West of England.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Symphony Housing Group (the Group) are seeking expressions of interest from suitably experienced and qualified providers of Cleaning and Window Cleaning Services, to provide these services across a number of geographical Lots in the North West of England.

These services are required by our member organisations; Contour Homes (Contour) and Cobalt Housing (Cobalt) with the option for other Group Member Organisations to access the arrangement if required.

The contracts will cover a 4 year period commencing 1.4.2016.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If the bidder is a consortium the contracting authority requires all members of the consortium to be jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Bidders who satisfy any of the criteria for rejection set out in the Public Contract Regulations 2015 shall be treated as ineligible.

Bidders maybe requested to provide such evidence as it is reasonably necessary to allow the Contracting Authority to establish that the aforementioned criteria does not apply to them.

TUPE may apply and detailed requirements will be set out in the Contract Documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Applicants will be required to submit a fully completed PQQ.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Those companies who meet the criteria contained in the pre-qualification questionnaire, including evaluation of the technical and professional ability Section 8.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SHG-P245

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Appointed Officers.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Symphony Housing Group will incorporate a minimum 10-calendar-day standstill period at the point information of the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to seek further debriefing before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon one or more of the Lots forming part of this procurement exercise at any time.

The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with a Contracting Authority shall be incurred entirely at that applicant/tenderers risk.

Any agreement entered into will be governed by English Law and will be subject to the exclusive jurisdiction of the High Court of England and Wales.

Please see information on appeals published by the Cabinet office for information about lodging appeals.

TUPE may apply and detailed requirements will be set out in the Invitation to Tender and Contract Documents.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provision of internal communal area cleaning and window cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of internal communal area cleaning and window cleaning services to social housing properties owned by Contour located in Manchester, Trafford, Salford and Bury. Cleaning is to be carried out either 3 times per week, weekly or monthly depending on the scheme. Window cleaning is to be carried out either monthly or every 6 months. The estimated annual work hours for this lot is 6 626 at a current value of approximately 110 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon one or more of the Lots forming part of this procurement exercise at any time.

ANNEX B

Information About Lots

1)

Short Description

Provision of internal communal area cleaning and window cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of internal communal area cleaning and window cleaning services to social housing properties owned by Contour located in Stockport, Oldham, Tameside, Rochdale and Cheshire East. Cleaning is to be carried out either daily, three times per week, weekly, fortnightly or monthly depending on the scheme. Window cleaning is to be carried out monthly. The estimated annual work hours for this lot is 8 657 at a current value of approximately 142 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon 1 or more of the Lots forming part of this procurement exercise at any time.

ANNEX B

Information About Lots

1)

Short Description

Provision of internal communal area cleaning and window cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of internal communal area cleaning and window cleaning services to social housing properties owned by Contour located in Preston, Blackburn with Darwin, Bury and Bolton. Cleaning is to be carried out either daily, 3 times per week or weekly depending on the scheme. Window cleaning is to be carried out monthly. The estimated annual work hours for this lot is 4 642 at a current value of approximately 85 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon 1 or more of the Lots forming part of this procurement exercise at any time.

ANNEX B

Information About Lots

1)

Short Description

Provision of cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of cleaning services to 52 communal blocks of flats owned by Cobalt located in the Norris Green, Croxteth and Fazakerley areas of north east of Liverpool. The service is expected to be carried out fortnightly. The estimated annual value of this Lot based on historical data is 11 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon 1 or more of the Lots forming part of this procurement exercise at any time.

ANNEX B

Information About Lots

1)

Short Description

Provision of external window cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of external window cleaning services to 52 blocks of flats and 20 bungalows owned by Cobalt located in Norris Green, Croxteth and Fazakerley areas of north east of Liverpool. The service is expected to be carried out monthly. The estimated annual value of this Lot based on historical data is 15 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon 1 or more of the Lots forming part of this procurement exercise at any time.

ANNEX B

Information About Lots

1)

Short Description

Provision of communal area cleaning and window cleaning services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This Lot is for member organisations who may have a future requirement for cleaning and/or window cleaning services. The Lot will be used as a framework to run a mini competition between the companies registered within the Lot for the services required.

We will invite all companies that are invited to tender to be part of this Lot, whether successful or not in other Lots.

The estimated annual value of this Lot based on average spend data is approximately 439 000 GBP though there is no guarantee of work within this Lot.

Any work placed through this Lot will be awarded on the hourly rate submitted or through a further mini-competition.

4)

Indication about different contract dates

5)

Additional Information about lots

In seeking to demonstrate Value for Money, the Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise or any part of this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. This shall include the right to abandon 1 or more of the Lots forming part of this procurement exercise at any time.