CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Selby District Council and Craven District Council (‘The Councils’) |
c/o Selby District Council, Doncaster Road |
Selby |
YO8 9FT |
UK |
Mr Glenn Shelley |
+44 1757242007 |
gshelley@selby.gov.uk |
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http://www.selby.gov.uk/home.asp
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Craven District Council
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityStrategic Partner to Deliver IT, Revenues and Benefits Services. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
UKE2 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Selby and Craven District Councils are seeking a dynamic and ambitious strategic partner to collaborate with for the delivery of Revenues and Benefits and IT Services.
We are seeking a strategic partner to secure the additional resilience, and innovation which builds on the existing strong performance of the two councils in Revenues and Benefits and IT. The councils are open to exploring innovative ways of structuring any partnership to secure maximum value and are keen to explore both the financial and non-financial benefits that can be gained through this approach.
We are only seeking applications from organisations who can deliver a package that covers all aspects of the project. Applications are not being sought for individual elements of the project.
We recognise that effective partnerships can deliver significant benefits and are happy to work with anyone who shares our aspirations for a highly professional service which can deliver savings and an income stream to both councils.
The Councils are looking to enter into a 10 year contract with a suitably agreed contractual break clause and review period after 5 years,
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II.1.6)
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Common Procurement Vocabulary (CPV)
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75310000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeTo collaborate with a third party strategic partner for the delivery of the Revenues and Benefits Services for Selby and Craven District Councils, with Craven additionally looking to the third party to deliver IT services. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
A performance bond or parent company guarantee or other form of security acceptable to the Councils may be required depending upon the financial stability of the economic operator as set out in the contract documents.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Will be finalised in the dialogue phase and detailed in the contract documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid the contracting authorities may specify that the consortium takes a particular legal form and/or require that a single consortium member assumes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used the ultimate parent company may be required, depending on the organisation's financial stability as set out in the contract documents, to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The economic operator and / or members of the consortium in aggregate must meet the requirements set out in the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).
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III.2.2)
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Economic and financial capacity
Information and formalities necessary for evaluating if the requirements are met: The Councils will require evidence of economic and financial standing for the last 3 financial years, in respect of viability to perform the contract requirements; a minimum turnover of 10 000 000 GBP (ten million pounds) is required. The economic operator and / or members of the consortium in aggregate must meet the requirements set out in the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).All requirements as set out in the Public Procurement Directive 2015 (as amended) Minimum level(s) of standards possibly required: The economic operator and / or members of the consortium in aggregate must meet the requirements set out in regulations of the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).
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III.2.3)
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Technical capacity
Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the Qualification Questionnaire PQQ.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
Envisaged minimum number 3: and maximum number 6 Objective criteria for choosing the limited number of candidates: Bespoke solution needed. Joint working and future developments in the area of benefits means that no detailed specification can be drawn up by the contracting authorities in the absence of a competitive dialogue. The limited number of candidates is regarded as sufficient to ensure genuine competition whilst allowing the process to be managed effectively and within the contracting authorities' required time scales.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
9YHK-Z7J6RJ
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 15-09-2015
12:00
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 14-09-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 30-9-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers to be invited to participate in dialogue, and the award of any resulting contract, will be based solely on the respective selection and award criteria set out in the contract documents. The contracting authorities reserve the right, subject to the provisions of the Public Contracts Regulations 2015 (as amended) and other rules governing public procurement, to change without notice the basis of any part of the procurement process or to terminate the process at any time prior to award of any contract. Documents are available on the Councils tendering system Yortender. www.yourtender.co.ukContract reference: 9YHK-Z7J6RJContract title: Strategic Partner to Deliver IT, Revenues and Benefits Services Tupe. The contracting authorities believe that the requirements of the Transfer of Undertakings (Protection of Employment) Regulations 2006 and the Acquired Rights Directive will apply to the Contract. Information about variants. Suppliers invited to tender will be expected to submit a standard compliant bid, but may also be allowed to submit variant bids as long as they meet the contracting authorities' core requirements.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Selby District Council |
Civic Centre, Doncaster Road |
Selby |
YO8 9FT |
UK |
info@selby.gov.uk |
+44 1757705101 |
www.selby.gov.uk |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Councils will incorporate a minimum 10 calendar day standstill period at the point at which information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why they were unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (as amended) provide for aggrieved economic operators who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the authority to pay a civil financial penalty, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
HM Courts and Tribunal Service |
Royal Courts of Justice, The Strand |
London |
WC2A 2LL |
UK |
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+44 2017476000 |
www.hmcourts-service.gov.uk |
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VI.5)
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Dispatch date of this Notice 14-08-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Selby District Council and Craven District Council (‘The Councils’) |
C/O Selby District Council, Doncaster Road |
Selby |
YO8 9FT |
UK |
Mr Glenn Shelley |
+44 1757242007 |
gshelley@selby.gov.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Selby District Council and Craven District Council (‘The Councils’) |
C/O Selby District Council, Doncaster Road |
Selby |
YO8 9FT |
UK |
Mr Glenn Shelley |
+44 1757242007 |
gshelley@selby.gov.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Selby District Council and Craven District Council (‘The Councils’) |
C/O Selby District Council, Doncaster Road |
Selby |
YO8 9FT |
UK |
Mr Glenn Shelley |
+44 1757242007 |
gshelley@selby.gov.uk |
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