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Notice Details

Title: Welsh Translation Services
Published by: Chwarae Teg
Publication Date: 28/08/2015
Application Deadline: 21/09/2015
Deadline Date: 28/09/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Chwarae Teg is seeking a limited number of suppliers (a maximum of 3) to form a framework of suppliers for Welsh Translation Services for a number of activities for the next three years, with the possibility of extending after this period.
Value is estimated at up to approximately £20,000 per annum.
The Tender
The translation service will be for:
Letters
Documents
Reports
Marketing materials
Guidelines and policies
Training materials
Workshop materials
Assignments
Web content
From time to time, Chwarae Teg will require translation of legal documents
Suppliers who form part of this framework will be offered translation work by Chwarae Teg as the need arises. Chwarae Teg intends to offer individual agreements to successful applicants in order to form the framework of suppliers. However, being part of the framework does not guarantee that the successful tenderer will be offered any work. As the work under the contract is as required, the total work available to the suppliers is dependent upon Chwarae Teg’s internal financial resources from time to time.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Chwarae Teg

Quality and Process Improvements, 1st Floor Anchor Court, Keen Road,

Cardiff

CF24 5JW

UK

Clare Harries

+44 2920478900

clare.harries@chwaraeteg.com

+44 2920478901
www.chwaraeteg.com
www.sell2wales.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Welsh Translation Services

2.2

Description of the goods or services required

Chwarae Teg is seeking a limited number of suppliers (a maximum of 3) to form a framework of suppliers for Welsh Translation Services for a number of activities for the next three years, with the possibility of extending after this period.

Value is estimated at up to approximately £20,000 per annum.

The Tender

The translation service will be for:

Letters

Documents

Reports

Marketing materials

Guidelines and policies

Training materials

Workshop materials

Assignments

Web content

From time to time, Chwarae Teg will require translation of legal documents

Suppliers who form part of this framework will be offered translation work by Chwarae Teg as the need arises. Chwarae Teg intends to offer individual agreements to successful applicants in order to form the framework of suppliers. However, being part of the framework does not guarantee that the successful tenderer will be offered any work. As the work under the contract is as required, the total work available to the suppliers is dependent upon Chwarae Teg’s internal financial resources from time to time.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=33530.

2.3

Notice Coding and Classification

79530000 Translation services
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

Chwarae Teg is seeking a limited number of suppliers (a maximum of 3) to form a framework of suppliers for Welsh Translation Services for a number of activities for the next three years, with the possibility of extending after this period.

Value is estimated at up to approximately £20,000 per annum.

The Tender

The translation service will be for:

Letters

Documents

Reports

Marketing materials

Guidelines and policies

Training materials

Workshop materials

Assignments

Web content

From time to time, Chwarae Teg will require translation of legal documents

Suppliers who form part of this framework will be offered translation work by Chwarae Teg as the need arises. Chwarae Teg intends to offer individual agreements to successful applicants in order to form the framework of suppliers. However, being part of the framework does not guarantee that the successful tenderer will be offered any work. As the work under the contract is as required, the total work available to the suppliers is dependent upon Chwarae Teg’s internal financial resources from time to time.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Quotations should be inclusive of expenses. Please provide details of cost inclusive and exclusive of VAT.

When applying for this engagement please ensure you include the following information:

Completion of supplier qualification questions

Outline & examples of experience regards working with businesses to fulfill similar contracts

References from business you have worked with, failing that details of at least two client businesses that would be open to us contacting them for reference

Provide evidence of financial viability e.g. most recent Company Accounts

Demonstration of commitment to Equality & Diversity

Demonstration of commitment to Environmental Sustainability

Other supporting documentation

Insurance policy information: - Copy of your Professional Indemnity, Public Liability and Employer Liability insurance documents.

Equality & Diversity Policy

Environmental Sustainability Policy

Health and Safety Policy

A translation of the piece attached to this tender

Completed pricing grid

Scoring

All applications will be scored against the following criteria using a scale of 1 to 5, (5 being the highest). The weighting of each category towards the final score awarded is in brackets.

In order of Priority:-

Cost (60%)

Delivery speed (from submission of piece to be translated) (20%)

Commitment to Equality & Diversity and Environmental Sustainability (10%)

Experience in supplying services (10%)

o Financial viability

o References

o Demonstration of experience

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

AN2004 28/08/2015

4.3

Time Limits

Time-limit for obtaining documentation
 21-09-2015

Time-limit for receipt of completed tenders
    28-09-2015  Time  12:00

Estimated award date
 05-10-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:33530)

5.2

Additional Documentation

Welsh Translation Service Aug2015
AN2004SupplierQualificationQuestions
Flexible Working Position Statement Feb 2013 docx
translation fee costings table

5.3

Publication date of this notice

 28-08-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
28/08/2015 12:19REPLACED FILE: Welsh Translation Service Aug2015

Welsh Translation Services tender
Main Contact: clare.harries@chwaraeteg.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79530000Translation servicesOffice-support services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
AUG100776: Welsh Translation Services
Publication Date: 28/08/2015
Deadline: 28/09/2015
Notice Type: Contract Notice
Authority name: Chwarae Teg
OCT107051: Welsh Translation Services
Publication Date: 19/10/2015
Notice Type: Contract Award Notice
Authority name: Chwarae Teg

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
28/08/2015 AN2004SupplierQualificationQuestions Welsh Translation tender supplier questions67.94 KB3
28/08/2015 Flexible Working Position Statement Feb 2013 docx Welsh Translation Piece86.83 KB0
28/08/2015 translation fee costings table Welsh Translation Pricing Grid13.38 KB1
28/08/2015 Welsh Translation Service Aug2015 Welsh Translation Services tender141.83 KB0

Replaced Documents

CreatedNameDescriptionSize
28/08/2015Welsh Translation Service Aug2015Welsh Translation Services tender140.65 KB

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