CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Primarily in North west England but also other locations as required to protect the assets earnings and liabilities of the awarding authority.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Type of procedure: Competitive Procedure with Negotiation.

Peaks and Plains Housing Trust reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

Contract documentation is available in electronic format from a secure site. Please contact chris.gibbs@gibbslaidler.co.uk for the URL and access details.

Peaks and Plains Housing Trust invites tenders to provide insurance services.

Insurance services may involve insurance broking, insurance underwriting or a combination of both. The term is intended to include the arrangement, placing and administration of insurance policies, as well as claims settlement and administration, risk management services and any other insurance related services.

The minimum requirements for this procurement are as follows:

— Appropriate insurance protection for the assets, earnings and liabilities of Peaks & Plains Housing Trust,

— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information,

— Appropriate and effective risk management services, including training and systems for the control and reduction of exposures and losses.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As stated in tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated in tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As stated in tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Potential service providers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years, and details of up to 5 clients receiving similar services. Potential service providers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide in the UK.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Type of procedure: Competitive Procedure with NegotiationPeaks and Plains Housing Trust reserves the right to award the contract on the basis of the initial tenders without conducting negotiations. Otherwise as stated in tender documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Peaks and Plains Housing Trust - Insurance Services Contract 2016.

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Peaks and Plains Housing Trust was created in 2006 following a transfer from Macclesfield Borough Council. Peaks and Plains Housing Trust provides over 5 000 affordable homes available for rent in Macclesfield and surrounding areas. Peaks and Plains make significant contributions to the local community, including supporting the Gawsworth village shop, working in partnership with a wide number of local charities and community organisations, supporting local social enterprises such as Cre8 Works and providing work placements and apprenticeships for young people. The success of the organisation was recognised by the government's Audit Commission who inspected the Trust back in 2009 and rated it in the top 10 % of housing associations nationally. We were also awarded 21st place in the Times Top 100 not for profit companies to work for in 2014.

Insurance of social landlords is a highly specialist field, and Peaks and Plains Housing Trust will require respondents to this notice to be able to demonstrate clearly a strong ability to provide insurance in the RSL sector where relevant (as clarified within the contract documentation). This will include providing details of the your main insurance providers for the principal risks, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Peaks & Plains Housing Trust, as well as providing competitive insurance terms from experienced RSL insurers where relevant. Peaks & Plains Housing Trust requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard and Poors or an equivalent rating agency.

The review is to be a multi-stage procedure. Responses to this notice in the form of a completed RTP are required by 29.9.2015. Candidates to enter the negotiated stage of the process will be selected from those responses. The initial tenders from those candidates selected as tenderers will be submitted on 6.1.2016 in accordance with the timetable which will be set out in the contract documents.

Contract documentation is available in electronic format from a secure site. Please contact chris.gibbs@gibbslaidler.co.uk for the URL and access details.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

ANNEX B

Information About Lots

1)

Short Description

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Motor vehicle insurances and insurance services as required by Peaks and Plains Housing Trust, and as more fully detailed in the invitation to tender.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Engineering inspection services and insurances and insurance services as required by Peaks and Plains Housing Trust, and as more fully detailed in the invitation to tender.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Material damage, business interruption, liability, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Peaks & Plains Housing Trust, which are not covered in the previous 2 lots, and as more fully detailed in the invitation to tender.

4)

Indication about different contract dates

5)

Additional Information about lots