CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Bath and North-east Somerset, Bristol, Mendip, North Somerset, Sedgmoor, South Gloucestershire, North Gloucestershire, South Somerset, Taunton Deane, West Somerset.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This procurement is being conducted by Knightstone Housing Association, which is the Contracting Authority.

Knightstone Housing Association (‘Knightstone’) wish to select contractors to carry out servicing and maintenance services and the refurbishment works for passenger lifts as set out in the contract documents at Appendix 2 of the ITT document. The services/works are being tendered using the open (single-stage) procedure in 2 lots (‘Lots’), as follows:

1. Lot 1:

5 year term contract for servicing and maintenance of passenger lifts and associated equipment starting 1.3.2016 which may be extended for a further 5 years

2. Lot 2:

4 year framework contract for the refurbishment and modernisation of passenger lifts and associated equipment starting 1.3.2016.

Tenders may be submitted for 1 or both lots and Knightstone will score and award each lot in accordance with Appendix 5 of the ITT document. It is possible for the same tenderer to be awarded in both lots.

As part of the ITT a project brief document is supplied containing background information about Knightstone and a description of the services/works being procured.

The closing deadline for the receipt of tenders is 9:00 on Wednesday, 30.9.2015. Tenders must be submitted via this Knightstone supplier portal.

Important information: This tender is being conducted through the Knightstone supplier portal and all documentation is only available via this portal for which the URL is https://in-tendhost.co.uk/knightstone

Suppliers wishing to take part in this tender process are invited to express interest upon which you will be given access to the full tender documentation through this supplier portal.

Submissions must be made via the website. All documents should be uploaded to the website, then be sure to press the red button 'Submit Return'. (You may need to scroll the screen down to see this button). You will then receive a receipt (print and retain a copy of this receipt and this is your confirmation of your submission). The tender status will then confirm your documents have been submitted.

Please allow sufficient time to submit your return as late returns are not permitted.

If you have any problems accessing the documents or any other questions, then please send a message using the correspondence function on the supplier portal.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The specific requirements are set out in the tender documentation and may include a parent company guarantee, if required by Knightstone.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payments will be made in arrears on a monthly basis for works completed in accordance with the contract documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No specific legal from is required. However, if a consortium submits a tender, Knightstone my require the consortium to form a legal entity before entering into a contractual arrangement.

Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all of the consortium members).

III.1.4)

Other particular conditions to which the performance of the contract is subject

For more information on Knightstone‘s specific requirements, please refer to the contract documents.

Please note that under the Lot 1 contract the Contractor and supply chain will be required to actively participate in skills development, employment and training programmes within the locality of the contract in accordance with Knightstone’s employment and skills strategy.

Contractors and supply chains for both lots will be expected to provide added value contributions in order to support community programmes promoted by Knightstone where relevant to the subject of the contract. Accordingly, the performance conditions for the contracts will include social and environmental requirements.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Organisations will be expected to complete the evaluation questionnaire, which includes pre qualification questions. This can be downloaded from Knightstone's supplier portal. The minimum pre qualification standards are set out in the invitation to tender.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Knightstone Housing Association is part of the Knightstone Housing Group.

I.1) Name, addresses and contact point(s): Further information can be obtained from: Contact point(s): NUTS codes are UKK1, UKK23.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers.

If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract had not been entered into the Court may order the setting aside of the ward decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the Contract Award procedures have not been followed correctly declare the Contract to be ineffective.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

ANNEX B

Information About Lots

1)

Short Description

Knightstone is tendering for the provision of a servicing and maintenance term contract for 5 years commencing 1.3.2016. The contract may be extended for up to a further 5 year depending on performance. The details of the requirements is given in the project brief and contract documents, which can be downloaded from the Knightstone supplier portal at https://in-tendhost.co.uk/knightstone

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The services delivered by the Lot 1 Contractor will include:

— Periodic servicing and maintenance to vertical passenger lifts, stair-lifts, step-lifts and through-floor lifts,

— Reactive repairs to vertical passenger lifts, stair-lifts, step-lifts and through-floor lifts,

— Supplementary testing as requested by the competent person,

— Planned repairs/upgrades following LOLER reports,

— Annual condition/life expectancy reports for all lifts.

Knightstone has lifts in 77 properties within the Knightstone operating area.

The annual contract value is estimated as 50 000 GBP to 80 000 GBP.

The contract value range below includes extensions up to the full 10 years.

4)

Indication about different contract dates

5)

Additional Information about lots

There is no limitation of the number of lots awarded to 1 tenderer.

The successful Contractor will be expected to co-operate work with the framework suppliers in Lot 2, who will be carrying out planned refurbishment works to the lifts from time to time.

ANNEX B

Information About Lots

1)

Short Description

Knightstone is tendering a multiple supplier framework for the provision of planned refurbishment works to lifts. The successful suppliers enter into a framework contract for 4 years.

Knightstone will tender contracts for work packages as required throughout the framework period. Framework suppliers will be required to provide quotations for each work package.

The details of the requirements for this Lot is given in the project brief and the framework contract documents, which can be downloaded from the Knightstone supplier portal at https://in-tendhost.co.uk/knightstone

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The refurbishment programme consists of up to 77 properties with existing lift installations.

The scope is the repair and/or replacement of major components and full unit replacements, such as the total replacement of the main hoisting machine, hydraulic power pack, door operating gear, control panels, hydraulic ram/piston and lift cars as complete units or full refurbishment.

Planned works to lifts, motor rooms, plant, doors, locks, telephone systems and services and all associated equipment as detailed in the works information.

Knightstone is unable to guarantee volumes and as such the contract value range provided is estimated for the framework based on a recent survey carried out by a specialist lift consultancy Movveo. A copy of this report is provided within the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

There is no limitation of the number of lots awarded to 1 tenderer.

The framework suppliers will be expected to co-operate with the successful servicing and maintenance contractor in Lot 1.