Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
Telephone: +44 1392872200
E-mail: procurement@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16962&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16962&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Drainage Infrastructure and Wash down Consultancy.
Reference number: DS196-16
II.1.2) Main CPV code
71311000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority has a requirement for consultancy services for a project to implement compliant drainage facilities for Vehicle Washing and Compressed Air Foam training across a number of its Fire Service sites. Full details of the requirements are provided in the tender document, however, the expectation on the Consultant will be to liaise with the water authorities to agree the designs produced and assist the Authority in its tender process for the resulting Works contract(s).
The contract is not divided into Lots as the requirement needs to be completed by a single consultant for consistency of design and liaison with the water authorities. The contract will be awarded for the initial design period (phase 1) and depending on a number of factors, outlined in the tender documents, the Authority may award phase 2 of the contract for on-site management of the Contractor for up to 5 years.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71530000
71800000
90490000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Devon and Somerset sites.
II.2.4) Description of the procurement
Scope of the contract will include:
Phase 1 (until completion but likely up to 12 months):
— Producing Designs/Schemes;
— Preparing tendering documentation;
— Assistance with tender evaluation and recommendation for award;
— Liaising, consulting and agreeing with local Water Authorities.
Phase 2 (optional) — up to five (5) year programme subject to annual budget approval.
— Management of the successful Works contractor(s) on-site.
Please refer to tender document for full scope and detailed brief. All documents relating to the specification of the contract requirements are available unrestricted via the portal however, a signed non-disclosure agreement must be completed for access to some commercially sensitive and/or confidential supporting information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority requires delivery of the initial consultancy element (Phase 1) until the initial requirement is complete (estimated this financial year — award date to 31.3.2017). Depending on budget constraints, Authority resources and the chosen form of contract for delivery of the works by a Contractor, the Authority has the option to also award Phase 2 of the contract for on-site management of the Contractor, to the Consultant for the period of up to five (5) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contract is tendered on the JCT Consultancy Agreement (Public Sector) 2011 terms and conditions.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015 on the basis of information provided in response to the Invitation to Tender.
Minimum level(s) of standards required:
The Authority will review a range of economic information to evaluate your organisation's economic and financial standing. In addition to the requested financial information in the Invitation to Tender, the Authority may consult CreditSafe reports and other credit rating or equivalent reports depending on where your organisation is located. In particular, the Authority will consider financial strength and risk of business failure.
If your organisation is evaluated as high risk the Authority may:
— Ask for additional information, including information relating to your parent company, if applicable; and/or
— Require a parent company guarantee or a performance bond.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/09/2016
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/09/2016
Local time: 09:00
Place:
DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon, EX3 0NW.
Information about authorised persons and opening procedure:
Tenders will be opened by Devon and Somerset Fire and Rescue Authority employees.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Potential Providers will be required to price each site identified in the pricing schedule for phase 1 and phase 2. The value of the contract stated in this notice is indicative only and subject to change based on volume of work and award of optional phase 2.
Evaluation of tenders received will be in accordance with the selection and award criteria stated in the tender documents to determine the Most Economically Advantageous Tender. The contract may be awarded in whole or in part.
The resulting contract shall be for the sole use of Devon and Somerset Fire and Rescue Authority only.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority shall comply with regulation 87 of the Public Contracts Regulation 2015 in respect of standstill procedures and notifying award decisions in accordance with regulation 86.
VI.5) Date of dispatch of this notice
01/08/2016