Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Hull and East Yorkshire Hospitals NHS Trust
54231
Hull Royal Infirmary, Anlaby Road
Kingston upon Hull
HU3 2JZ
UK
Contact person: Carl Slater
Telephone: +44 1482608781
E-mail: carl.slater@hey.nhs.uk
Fax: +44 1482608760
NUTS: UKE11
Internet address(es)
Main address: www.hey.nhs.uk
Address of the buyer profile: https://nep.eu-supply.com/ctm/Company/CompanyInformation/Index/1395
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Teleradiology Reporting Services — In House on Call.
Reference number: HEY/14/014
II.1.2) Main CPV code
85150000
II.1.3) Type of contract
Services
II.1.4) Short description
The Hull and East Yorkshire Hospitals NHS Trust Radiology Department sought expressions of interest and bids for remote reporting services. This is part of a local initiative to reduce report turnaround time for General Radiographic (plain film) images and cross sectional (CT and MRI) examinations and to provide flexible reporting capacity.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
346 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85150000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
Sites of Hull and East Hospitals NHS Trust.
II.2.4) Description of the procurement
The Hull and East Yorkshire Hospitals NHS Trust Radiology Department sought expressions of interest and bids for remote reporting services. This is part of a local initiative to reduce report turnaround time for General Radiographic (plain film) images and cross sectional (CT and MRI) examinations and to provide flexible reporting capacity.
II.2.5) Award criteria
Quality criterion: Extending service to provide out of hours service for CT/MRI on call examinations, with guaranteed turnaround of less than 60 minutes
/ Weighting: 30
Quality criterion: Costings must be provided for out of hours reporting, with a guaranteed turnaround of less than 60 minutes
/ Weighting: 30
Quality criterion: The routine service requires a 48 hour turnaround time on reports for General Radiographic Services, CT and MRI
/ Weighting: 30
Quality criterion: Costings must be provided for routine reporting with a guaranteed 48 hour turnaround time on reports for General Radiographic Services, CT and MRI.
/ Weighting: 30
Quality criterion: The urgent standard requires a 24 hour turnaround time on reports for General Radiographic Services, CT and MRI.
/ Weighting: 30
Quality criterion: In addition to Neuro and MSK, additional speciality reporting should be offered in the following: 1. Paediatrics, 2. Oncology, 3. ENT/Head and Neck, 4. Abdominal imaging and 5.Thoracic imaging
/ Weighting: 20
Quality criterion: The Trust requires an inclusive quotation for all costs required to set up connection to allow this service to operate including on site hardware
/ Weighting: 20
Quality criterion: The bidder will be responsible for maintenance and replacement of hardware and software provided by them for the service
/ Weighting: 15
Quality criterion: The telephone IT help desk to be ideally available 24 hours a day, 7 days a week, if not the hours of IT support availability must be detailed in the quotation
/ Weighting: 20
Quality criterion: The ability to adapt reports to suit referring clinicians' requirements (examples might include specific measurements, detail of specific anatomy) and the ability to incorporate local guidelines
/ Weighting: 25
Quality criterion: A response time ideally of 4 hours with replacement of equipment within 48 hours (e.g. server) would be required from the provider
/ Weighting: 15
Quality criterion: Provision of information of all work undertaken and associated costs for invoicing within 10 days of the end of each month
/ Weighting: 15
Quality criterion: Proven reliability of service offered
/ Weighting: 10
Quality criterion: Contingency planning (including business continuity)
/ Weighting: 10
Quality criterion: The contractor should have systems in place to minimise the potential for service outage, in the event of hardware or software malfunctions. Please describe the ways in which this will be achieved
/ Weighting: 10
Quality criterion: Financial robustness of company
/ Weighting: 5
Quality criterion: Contingency planning
/ Weighting: 5
Quality criterion: Ethical issues
/ Weighting: 5
Price
/ Weighting:
Cost per quality pt.
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for for a further 1 x 12 month period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2014/S 148-266440
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Teleradiology Reporting Services — In House on Call
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
4Ways Healthcare
828833692
7, Marchmont Gate
Hemel Hempstead
HP2 7BF
UK
Telephone: +44 01442260322
E-mail: chris.brydon@4whc.com
NUTS: UKH23
Internet address(es)
URL: http://www.4whc.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 326 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 2
Title: Teleradiology Reporting Services — In House on Call
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Medica Reporting Ltd
5026045
5th Floor, Havelock Place, Havelock Road
Hastings
TN34 1BG
UK
Telephone: +44 1424773625
E-mail: tenders@medicagroup.co.uk
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 10 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 3
Title: Teleradiology Reporting Services — In House on Call
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Telemedicine Clinic Ltd
6958314
45 Church Street
Birmingham
B3 2RT
UK
Telephone: +44 1491578273
E-mail: cp@telemedicineclinic.com
Fax: +44 1189298189
NUTS: UKG31
Internet address(es)
URL: www.telemedicineclinic.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 40 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 4
Title: Teleradiology Reporting Services — In House on Call
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Radiology Reporting Online
134072836
Level 6 West, 250 Euston Road
London
NW1 2PG
UK
Telephone: +44 02034479619
E-mail: bsandover@rrol.co.uk
NUTS: UKI23
Internet address(es)
URL: www.rrol.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Hull and East Yorkshire Hospitals NHS Trust
Hull Royal Infirmary, Anlaby Road
Hull
HUJ3 2JZ
UK
Telephone: +44 1482608781
E-mail: carl.slater@hey.nhs.uk
Fax: +44 1482608760
Internet address(es)
URL: www.hey.nhs.uk
VI.5) Date of dispatch of this notice
02/08/2016