Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
UK
Contact person: Julie Mahoney
Telephone: +44 1256845726
E-mail: julie.mahoney@basingstoke.gov.uk
Fax: +44 1256845200
NUTS: UKJ3
Internet address(es)
Main address: www.basingstoke.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://sebp.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Social Inclusion and Homelessness Services for 2017 - 2019.
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Basingstoke and Deane Borough Council (BDBC) are seeking to commission pilots for social inclusion and homelessness services for 2017- 2019 to best meet local needs and deliver positive outcomes. The pilots have come about following agreement between BDBC and Hampshire County Council, whereby grant funding previously attributable to Supporting People will be combined with BDBC's own revenue resources.
The tender consists of 4 Lots, namely: Lot 1 — Social Inclusion Partnership Fund-raising, Income Generation and Campaigns; Lot 2 — Emergency Access Homelessness Accommodation and Support; Lot 3 — Community Homelessness Prevention Floating Support; and Lot 4 — Making Every Adult Matter (MEAM) Rough Sleeper Outreach.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2) Description
Lot No: 1
II.2.1) Title
Social Inclusion Partnership Fund-raising, Income Generation and Campaigns
II.2.2) Additional CPV code(s)
85312310
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke, Hampshire.
II.2.4) Description of the procurement
To work closely with partners of the Social Inclusion Partnership (SIP) to co-ordinate and lead on fund-raising, campaigns and income generation which benefits people who are homeless and promotes social inclusion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract for each Lot will be awarded for a period of 2 years, with an option (exercisable by BDBC) to extend for 2 further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Emergency Access Homelessness Accommodation and Support
II.2.2) Additional CPV code(s)
85311000
85312310
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke, Hampshire.
II.2.4) Description of the procurement
This service will provide on site support and be accessible 24/7, 365 days of the year. The provider is expected to undertake the housing management of May Place House (the hostel), located in London Road, Basingstoke, on behalf of the landlord, London and Quadrant. A critical role of the hostel is to provide accommodation and support to rough sleepers and homeless people with supported needs in housing crisis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract for each Lot will be awarded for a period of 2 years, with an option (exercisable by BDBC) to extend for 2 further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Community Homelessness Prevention Floating Support
II.2.2) Additional CPV code(s)
85312000
85312310
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke, Hampshire.
II.2.4) Description of the procurement
To support in excess of 400 people each year to prevent or reduce the risk of homelessness. The support should optimise a variety of means of engagement including 1:1s in peoples' homes or chosen locations, drop ins or online.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract for each Lot will be awarded for a period of 2 years, with an option (exercisable by BDBC) to extend for 2 further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Making Every Adult matter (MEAM) Rough Sleepers Outreach
II.2.2) Additional CPV code(s)
85312310
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke, Hampshire.
II.2.4) Description of the procurement
BDBC has recently become a MEAM Pilot and the provider will be required to build on existing cross-sector partnerships, to work directly and assertively with people sleeping rough, sofa surfing or at imminent risk of sleeping rough through to re-housing and recovery. The provider will need to demonstrate an ability to remain neutral and at times be independent of services provided under Lot 2. The services provided under this Lot may extend beyond BDBC to neighbouring Local Authorities; in this case the contract value would also increase.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract for each Lot will be awarded for a period of 2 years, with an option (exercisable by BDBC) to extend for 2 further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 081-144279
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/10/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/10/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
For more information about this opportunity, please access the ProContract system athttp://sebp.due-north.com Bidders must lodge their submissions by the time and date specified in IV.2.2) above. BDBC will evaluate tender submissions in accordance with the methodology set out in the procurement documents. BDBC reserves the right not to award any contract(s) (in whole or part), to cancel or amend the procurement process and does not bind itself to accept any tender. BDBC shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that BDBC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. BDBC shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested BDBC may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. BDBC is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. BDBC reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
12/08/2016