CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Skipton Town Hall is a prominent building located on the High Street in Skipton, North Yorkshire. It is a Grade II listed building. There is a concert hall within the Town Hall with dated stage equipment and seating. The Council has successfully applied to Arts Council England to upgrade the equipment available in the concert hall. The funding must be spent by early February 2017. The Council requires the services of either one or various organisations to design and install a new stage lighting system, sound system, projection equipment, assisted hearing system and new seating. Because of the wide range of requirements and due to recent changes in procurement legislation, the contract has been broken into lots.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Council reserves the right to request a performance and or parent company guarantee.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment from a successfully receipted invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Craven District Council contract for the Supply of goods and Services.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As Per the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ACWM-V9W123

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Pre Qualification and draft tender documents can be downloaded from the Councils e-tendering system: www.yortender.co.uk. Contract Reference: ACWM-V9W123. Contract Title: Equipment for the Concert Hall at the Skipton Town Hall.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

The Council requires the design, supply and install of stage lighting equipment at Skipton Town Hall. The lighting scheme must provide the Town Hall with the means to effectively light a range of activities both on the stage and on the flat floor including but not limited to the following; — Wash, profile, par, Fresnel and follow spot lights and GOBOs — A control desk at a location to be confirmed — Design, supply and installation of lighting support infrastructure, including cabling, containment, dimmers, lighting bars and rigging equipment — Removal of obsolete equipment including current stage lighting — Determining the fixing and loading requirements and providing secondary supports if needed.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council requires design, supply and installation of stage sound/ PA equipment to enable a variety of activities to take place on the stage and in the concert hall. Equipment must have the ability to play CDs and link with MP3 players and PCs and equipment brought in by third parties. It must also link with the assisted hearing system. The equipment must include but not be limited to — Dynamic, condenser, lectern and radio mics plus stands and cases — Delay management equipment — Live mixing console with accurate controls, easy to use, excellent sound and versatility — Professional multi-effect processor — Active PA two way speaker system appropriate for the size of the room.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Council requires a design, supply and installation of the most suitable assistive technology available to profoundly deaf or hard of hearing visitors given the limits of the room and the flexibility required for the variety of activities taking place.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

To supply, deliver and install a retractable seating unit and portable seating. The retractable seating should; — Maximise the amount of seating available. — The unit can be no wider than 8m — The preference is to have 10 rows of raked seating with one aisle (not centrally placed) — Fixed railed ends on each side — Seat numbers and row letters — Seats — fully upholstered without arms. System to be able to travel as opposed to fixed — The system is preferred to be a reverse closing unit — The unit is to have a carpeted deck.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Skipton Town Hall wishes to act as a host for livestreaming performances from for instance the National Theatre and/or the Royal Opera House and projecting recorded performance. To supply deliver and install, in consultation with the Council's IT department and the livestream performance providers — Equipment and software necessary to receive digital live streamed performances and transmit them in-house including digital projector — Blu ray and DVD player for recorded material — Appropriately sized, easy to deploy projection screen.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Town Hall also wishes to livestream and broadcast out of the venue, enabling mid-scale performances and workshops taking place in the Town Hall to be streamed to more rural venues within the district. To supply, deliver and install, in consultation with the Council's IT department — Equipment and software necessary to live stream performances to other venues in the district including but not limited to four cameras and appropriate mics (if not already supplied through above schemes).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots