Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Charnwood Borough Council
Southfield Road
Loughborough
LE11 2TU
UK
Contact person: Dave Wall
Telephone: +44 1509634686
E-mail: dave.wall@charnwood.gov.uk
NUTS: UKF22
Internet address(es)
Main address: https://www.charnwood.gov.uk
Address of the buyer profile: http://limfam.charnwood.gov.uk/ContractsSearch/ContractList.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: local council services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security services.
Reference number: FM/SS2016
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is required for the provision of manned security, key holding and alarm activation call-out services at;
— Southfields Offices — Loughborough.
— Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
— Evening security for CBC at Southfields main reception.
— Key Holding and alarm activation callouts.
— The Oak Business Centre — Sileby, Key Holding and alarm activation callouts.
— The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
— Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.11.2016 to 25.11.2019, a period of 3 years with the possible extension of 1 further period of 12 months.
TUPE will apply for a minimum of 4 security officers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
478 204.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKF22
Main site or place of performance:
Leicestershire CC and Rutland.
II.2.4) Description of the procurement
Security services. This contract is required for the provision of manned security, key holding and alarm activation call-out services at;
— Southfields Offices — Loughborough.
— Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.
— Evening security for CBC at Southfields main reception.
— Key Holding and alarm activation callouts.
— The Oak Business Centre — Sileby, Key Holding and alarm activation callouts.
— The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.
— Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.
To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of 3 years with the possible extension of 1 further period of 12 months.
II.2.5) Award criteria
Quality criterion: Contract methodology
/ Weighting: 18
Quality criterion: Supervision methods
/ Weighting: 6
Quality criterion: DSB Checks and Security Industry Authority Licences
/ Weighting: 3
Quality criterion: Mobilisation plan
/ Weighting: 6
Quality criterion: Safeguarding of security of master keys
/ Weighting: 6
Quality criterion: Suitably qualified replacement staff
/ Weighting: 12
Quality criterion: Dispute resolution
/ Weighting: 3
Quality criterion: Control centre
/ Weighting: 3
Quality criterion: Environmental responsibility
/ Weighting: 3
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
Contract is for 36 months with the option to extend for 1 x 12 months subject to performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 046-076275
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/08/2016
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Foremost Security Ltd
UK
The Clock Tower, Talbot Street
Nottingham
NG1 5GG
UK
Telephone: +44 1159110213
E-mail: paul.ritchie@foremost-security.co.uk
NUTS: UKF14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 478 204.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender will be conducted electronically through use of the BIP Vault system.
The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and uploaded by using Vault 84V265QA22 through BiPs Delta-ets portal by the deadline set out in IV.3.4) above.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=215094971
GO Reference: GO-2016817-PRO-8643811.
VI.4) Procedures for review
VI.4.1) Review body
Charnwood Borough Council
Southfield Road
Loughborough
LE11 2TN
UK
Telephone: +44 1509634686
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Charnwood Borough Council (CBC) will incorporate a minimum 10-calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
17/08/2016