CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

The framework agreement will be made available for use by members of the HEPCW, LUPC, NEUPC, NWUPC and the SUPC. Membership of this community may be subject to change due to the strategic realignment or the inclusion of new members. A complete list of current members of each consortia can be found on the relevant links: http://www.hepcw.ac.uk/files/2013/12/HEPCW-Members1.pdf, http://www.lupc.ac.uk/list-of-members.html, http://www.neupc.ac.uk/our-members, http://www.nwupc.ac.uk/our-members, http://supc.ac.uk/engage/our-members/our-members

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NEUPC is seeking to award a Framework Agreement on behalf of the UK Higher Education Sector for the provision of Removal and Relocation Services.

The lots will be divided as follows:

Lot 1 Commercial Removal and Relocation Services — Maximum 6

Lot 2 Removal and Relocation of Arts and Artifacts — Maximum 3 Suppliers

Lot 3 Removal and Relocation of Laboratory Equipment and Furniture — Maximum 3 Suppliers

Lot 4 Provision of Crate Hire and Purchase — Maximum 3 Suppliers

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

30 days nett of agreed invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and Several Liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per detailed within the tender documentation and in line with Regulation 58 of the 2015 Public Procurement Regulations.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

FFE2004NE

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The initial framework is not subject to any external funding but it should be noted that individual call offs may involve funding from external sources to procuring members. Further details will be provided if applicable within any further competitions.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 — General Commercial Moves — Up to 6 suppliers per regional area

Bidders are required to provide a professional commercial removal and relocation service. Requirements will include but not be limited to the movement of:

Office equipment and furniture.

Computing and IT equipment.

Workshop equipment.

Library Equipment.

It is envisaged that the geographic lots will be delivered in several regional lots, this is designed to encourage the engagement with SMEs and benefit to the end user and local economies.

Additional scope of this framework includes provision of temporary storage and archiving, hire of removal and relocation equipment and Project Management of relocation projects.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 — General Commercial Moves

Bidders are required to provide a professional commercial removal and relocation service. Requirements will include but not be limited to the movement of:

Office equipment and furniture.

Computing and IT equipment.

Workshop equipment.

Library Equipment.

It is envisaged that the geographic lots will be delivered in several regional lots, this is designed to encourage the engagement with SMEs and benefit to the end user and local economies.

Additional scope of this framework includes provision of temporary storage and archiving, hire of removal and relocation equipment and Project Management of relocation projects.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 — Specialist Arts and Artifacts — Up to 3 suppliers

In addition to the specification for lot 1 specialist companies will be required to provide a removal and relocation service for Arts and Artifacts. A number of the members of the participating consortia have high value artifacts that will require specialist skill sets for relocation. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfill the requirement of some leading institutions in the field.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 — Specialist Arts and Artifacts

In addition to the specification for lot 1 specialist companies will be required to provide a removal and relocation service for Arts and Artifacts. A number of the members of the participating consortia have high value artifacts that will require specialist skill sets for relocation. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfill the requirement of some leading institutions in the field.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3 — Laboratory Moves — Up to 3 Suppliers

In addition to the general requirements for lot 1 bidders will be expected to provide a service to relocate laboratory equipment and delicate machinery of various sizes. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the service on a national level.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 3 — Laboratory Moves

In addition to the general requirements for lot 1 bidders will be expected to provide a service to relocate laboratory equipment and delicate machinery of various sizes. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the service on a national level.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4 — Crate Hire — Up to 3 Suppliers

Bidders will be expected to provide a national provision of crate hire and sale for members who have internal resources available to facilitate their own requirements. A range of sizes will be required. Delivery and collection to specified site is essential.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 4 — Crate Hire

Bidders will be expected to provide a national provision of crate hire and sale for members who have internal resources available to facilitate their own requirements. A range of sizes will be required. Delivery and collection to specified site is essential.

4)

Indication about different contract dates

5)

Additional Information about lots