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Summary

OCID:
Published by:: Symphony Housing Group
Authority ID:: AA25005
Publication date:: 23 August 2016
Deadline date:: 19 September 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Symphony Housing Group are seeking expressions of interest from suitably experienced and qualified candidates to provide Grounds Maintenance Services across a number of geographical Lots in the North West of England.

These services are required by our member organisations; Contour Homes (Contour), Liverpool Housing Trust (LHT) and Peak Valley Housing (PVHA).

The contract duration will be for 2 calendar years commencing 1.4.2017, however, an option will be made available for a contract extension for a period of up to 2 years.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Symphony Housing Group
Postal Address: Renaissance Court, 2 Christie Way
Town: Manchester	Postal Code: M21 7QS	Country: UK
For the attention of: Dave Garster	Telephone: +44 1618758023
E-Mail:	Fax:
General Address of the contracting authority (URL) https://in-tendhost.co.uk/symphonyhousing/aspx/Home Address of the Buyers Profile (URL) https://in-tendhost.co.uk/symphonyhousing/aspx/Home

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

SHG — Grounds Maintenance Services 2017 — 19.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 27

II.1.2)

Main site or location of works, place of delivery or performance

North West of England.

NUTS Code UKD

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

These services are required by our member organisations; Contour Homes (Contour), Liverpool Housing Trust (LHT) and Peak Valley Housing (PVHA).

The contract duration will be for 2 calendar years commencing 1.4.2017, however, an option will be made available for a contract extension for a period of up to 2 years.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

71421000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Symphony Housing Group (the Group) are seeking expressions of interest from suitably experienced and qualified candidates to provide Grounds Maintenance Services, to provide these services across a number of geographical Lots in the North West of England.

These services are required by our member organisations; Contour Homes (Contour), Liverpool Housing Trust (LHT) and Peak Valley Housing (PVHA).

The contract duration will be for 2 calendar years commencing 1.4.2017, however, an option will be made available for a contract extension for a period of up to 2 years, agreed by both parties a minimum of 3 months prior to the end of the initial 2 year term.

The Group are using the following procurement process:

A 2-stage Restricted Procedure where interested service providers should submit a fully completed Pre-Qualification Questionnaire (PQQ), with a view to being shortlisted to the Invitation to Tender (ITT) stage.

An indicative timetable for the procurement process is included at section E.

Please note the closing date for submitting the PQQ is 19.9.2016 midday.

The appointed service providers will provide Grounds Maintenance Services to properties, schemes and estates across the North West region as per the Lots below.

Lot 1:

Grounds maintenance services to Contour and LHT properties in the Merseyside area. The estimated annual work hours for this lot is 5 550 at a current annual value of approximately 250 000 GBP

Lot 2:

Grounds maintenance services to Contour and LHT properties in the Lancashire area. The estimated annual work hours for this lot is 5 800 at a current annual value of approximately 226 000 GBP

Lot 3:

Grounds maintenance services to Contour and LHT properties in the Cheshire area. The estimated annual work hours for this lot is 4 820 at a current annual value of approximately 126 000 GBP

Lot 4:

Grounds maintenance services to Contour and LHT properties in the Greater Manchester area. The estimated annual work hours for this lot is 6 300 at a current annual value of approximately 173 000 GBP

Lot 5:

Grounds maintenance service to LHT estates in Runcorn. The current annual value is approximately 350 000 GBP

Lot 6:

Grounds maintenance service to the PVHA estate in Hattersley. The current annual value is approximately 111 000 GBP

Lot 7:

Grounds maintenance service to the Contour Rivers estate in Bury. The current annual value is approximately 72 500 GBP

Estimated value excluding VAT: 5 234 000
Currency: GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Starting 1-4-2017 Ending 31-3-2019

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent Company guarantees maybe required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As per tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

For the Economic and Financial Standing Section 5, the Group have set a minimum financial threshold for this tender. All suppliers are required to self-certify that they meet the following requirements:

Annual turnover for the latest completed financial year must be at least twice the total Anticipated Annual value of the Lot(s) you are bidding for. (Anticipated Annual values of the Lots can be found in Part 1 — Memorandum of Information).

Bidders may bid for multiple Lots, but will only be awarded multiple Lots where their annual turnover is more than twice the multiple Lots combined Anticipated Annual Value.

Minimum level(s) of standard possibly required

A credit check will be carried out on all bidders to assess financial standing on a pass/fail basis, phase 1 will be by way of a Dunn & Bradstreet Credit Report, with bidders lower than a rating of 2 moving to a Phase 2 assessment of financial accounts by appointed finance officers.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 6

Objective criteria for choosing the limited number of candidates

Minimum number of 6 per lot as described in the tender documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SHG-P363

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 16-09-2016

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

19-09-2016

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date 7-10-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Appointed officers.

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

18-08-2016

ANNEX B

Information About Lots

Lot No: 1 Title: Merseyside

1)

Short Description

Grounds maintenance services to Contour and LHT properties in the Merseyside area. The estimated annual work hours for this lot is 5 550 at a current annual value of approximately 250 000 GBP

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 1 000 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 2 Title: Lancashire

1)

Short Description

Grounds maintenance services to Contour and LHT properties in the Lancashire area. The estimated annual work hours for this lot is 5 800 at a current annual value of approximately 226 000 GBP

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 904 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 3 Title: Cheshire

1)

Short Description

Grounds maintenance services to Contour and LHT properties in the Cheshire area. The estimated annual work hours for this lot is 4 820 at a current annual value of approximately 126 000 GBP

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 504 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 4 Title: Greater Manchester

1)

Short Description

Grounds maintenance services to Contour and LHT properties in the Greater Manchester area. The estimated annual work hours for this lot is 6 300 at a current annual value of approximately 173 000 GBP

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 692 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 5 Title: Runcorn

1)

Short Description

Grounds maintenance service to LHT estates in Runcorn. The current annual value is approximately 350 000 GBP

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 1 400 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 6 Title: Hattersley

1)

Short Description

Grounds maintenance service to the PVHA estate in Hattersley. The current annual value is approximately 111 000.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 444 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 7 Title: Rivers

1)

Short Description

Grounds maintenance service to the Contour Rivers estate in Bury. The current annual value is approximately 72 500.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	77314000
Additional objects

3)

Quantity or scope

As above.

Estimated Cost Excluding VAT: 290 000 GBP.

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
77314000	Grounds maintenance services	Planting and maintenance services of green areas
71421000	Landscape gardening services	Landscape architectural services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

SHG — Grounds Maintenance Services 2017 — 19.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: