Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Longhurst Group
Leverett House, Endeavour Park
Boston
PE21 7TQ
UK
Contact person: Ark Housing Consultancy LLP
Telephone: +44 1215153831
E-mail: lgprocurement@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKF
Internet address(es)
Main address: http://www.longhurst-group.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://tendermanagement.launchcontrol-systems.com/register/index/7d77405e79
Additional information can be obtained from another address:
Ark Housing Consultancy LLP
Unit 1, 14 Hylton Street
Birmingham
B18 6HN
UK
Contact person: Mark Richardson
Telephone: +44 1215153831
E-mail: lgprocurement@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKG31
Internet address(es)
Main address: www.arkconsultancy.co.uk
Tenders or requests to participate must be sent electronically to:
http://tendermanagement.launchcontrol-systems.com/register/index/7d77405e79
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Area Cleaning and Window Cleaning Services.
Reference number: 7d77405e79
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful service provider will be required to provide communal area cleaning services, including window cleaning to circa 100 blocks of properties managed by L&H Homes on behalf of the Longhurst Group, across Cambridgeshire, Lincolnshire and Nottinghamshire.
II.1.5) Estimated total value
Value excluding VAT:
1 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
The cleaning services will be provided to properties across Cambridgeshire, Lincolnshire and Nottinghamshire.
II.2.4) Description of the procurement
Longhurst Group is procuring on behalf of L&H Homes for Communal Area and Window Cleaning services. Longhurst Group is a leading provider of housing, care and support services operating in more than 45 Local Authority areas across the Midlands and East of England, managing over 18 700 homes.
L&H Homes Limited (L&H) is part of the Longhurst Group and now manages over 8 600 homes in Cambridgeshire, Lincolnshire and Nottinghamshire.
This tender process is being initiated to procure 1 new single contract, working across Longhurst Group's geographical area for circa 100 blocks of properties with communal areas such as communal stairs, stair lifts, lifts and corridors, communal rooms such as lounges, kitchens, bathrooms, toilets, laundry rooms, guest rooms, etc.
This includes offices if within these buildings or separately specified locations, storage areas, external bin stores, sweeping and litter picking of car parks and surrounding areas, internal and external window cleaning.
Each location has a specified list of tasks and areas to be cleaned, each to it's own specified frequency. All work is to be carried out to a common specification.
The approximate budgets for these works are (net of VAT):
Communal Area Cleaning Services: 140 000 GBP per annum;
Window Cleaning Services: 35 000 GBP per annum.
The total expenditure is in the region of 175 000 GBP per annum and over a 10 year term would amount to 1 750 000 GBP.
The 10 year term is based on a contract structure of 3 + 3 + 2 + 2 years if all extension options are granted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The selection process will include a pre-qualification stage and the number of service providers selected to proceed to tender will be dependent upon the scores achieved through pre-qualification. The client will determine an appropriate threshold for selection once pre-qualification scoring has been completed.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The full 10 year contract term is based on 3+3+2+2 years if all extension options are granted. The contract will initially be let for a period of 36 months (3 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The service expectations of Longhurst Group and L&H Homes are set out in the Invitation to Tender documentation.
This includes a cleaning schedule and specification.
This also includes an initial set of Key Performance Indicators which will be reviewed and refined with the selected service provider.
Longhurst Group and L&H Homes expect the selected service provider to continually improve both service quality and value for money over the duration of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/09/2016
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/10/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: http://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: http://www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the requirements of the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Ark Housing Consultancy LLP
Unit 1, 14 Hylton Street
Birmingham
B18 6HN
UK
Telephone: +44 1215153831
E-mail: lgprocurement@arkconsultancy.co.uk
Internet address(es)
URL: www.arkconsultancy.co.uk
VI.5) Date of dispatch of this notice
22/08/2016