Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Adam Smith
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
NUTS: UK
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
UK
E-mail: customerservices@darlington.gov.uk
NUTS: UK
Internet address(es)
Main address: www.darlington.gov.uk
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH15UL
UK
E-mail: help@durham.gov.uk
NUTS: UK
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Terrace
Gateshead
NE81HH
UK
E-mail: customerservices@gateshead.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Hartlepool Borough Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
UK
E-mail: customer.service@hartlepool.gov.uk
NUTS: UK
Internet address(es)
Main address: www.hartlepool.gov.uk
I.1) Name and addresses
Middlesbrough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UK
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
UK
E-mail: csc@newcastle.gov.uk
NUTS: UK
Internet address(es)
Main address: www.newcastle.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park, Silverlink
Newcastle upon Tyne
NE27 0BY
UK
E-mail: contact.us@northtyneside.gov.uk
NUTS: UK
Internet address(es)
Main address: http://my.northtyneside.gov.uk/
I.1) Name and addresses
Northumberland County Council (Framework Contract Participant)
County Hall
Morpeth
NE61 2EF
UK
E-mail: ask@northumberland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.northumberland.gov.uk
I.1) Name and addresses
Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
UK
E-mail: contactus@redcar-cleveland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.redcar-cleveland.gov.uk
I.1) Name and addresses
South Tyneside Council (Framework Contract Participant)
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
UK
E-mail: customerhelp@southtyneside.gov.uk
NUTS: UK
Internet address(es)
Main address: www.southtyneside.gov.uk
I.1) Name and addresses
Stockton-on-Tees Borough Council (Framework Contract Participant)
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
UK
E-mail: customer.comments@stockton.gov.uk
NUTS: UK
Internet address(es)
Main address: www.stockton.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.sunderland.gov.uk
I.1) Name and addresses
Arhag Housing Association (Framework Contract Participant)
Mary Brancker House, 54-74 Holmes Road
Kentish Town
NW5 3AQ
UK
E-mail: contact@arhag.co.uk
NUTS: UK
Internet address(es)
Main address: www.arhag.co.uk
I.1) Name and addresses
Birmingham City Council (Framework Contract Participant)
Council House, Victoria Square
Birmingham
B1 1BB
UK
E-mail: contact@birmingham.gov.uk
NUTS: UK
Internet address(es)
Main address: www.birmingham.gov.uk
I.1) Name and addresses
Bracknell Forest Borough Council (Framework Contract Participant)
Time Square, Market Street
Bracknell
RG12 1JD
UK
E-mail: customer.services@bracknell-forest.gov.uk
NUTS: UK
Internet address(es)
Main address: www.bracknell-forest.gov.uk
I.1) Name and addresses
Bristol City Council (Framework Contract Participant)
City Hall
Bristol
BS3 9FS
UK
E-mail: corporate.procurement@bristol.gov.uk
NUTS: UK
Internet address(es)
Main address: www.bristol.gov.uk
I.1) Name and addresses
The Metropolitan Borough of Bury Council (Framework Contract Participant)
Whittaker Street, Radcliffe
Manchester
M26 2DT
UK
E-mail: customercontactteam@bury.gov.uk
NUTS: UK
Internet address(es)
Main address: www.bury.gov.uk
I.1) Name and addresses
Central Bedfordshire Council (Framework Contract Participant)
Priory House, Monks Walk, Chicksands
Shefford
SG17 5TQ
UK
E-mail: customers@centralbedfordshire.gov.uk
NUTS: UK
Internet address(es)
Main address: www.centralbedforshire.gov.uk
I.1) Name and addresses
Cumbria County Council (Framework Contract Participant)
Lonsdale Building, The Courts
Carlisle
CA3 8NA
UK
E-mail: information.governance@cumbria.gov.uk
NUTS: UK
Internet address(es)
Main address: www.cumbria.gov.uk
I.1) Name and addresses
Disablement Association of Barking and Dagenham (DABD UK) (Framework Contract Participant)
42-48 Parsloes Avenue
Dagenham
RM9 5NU
UK
E-mail: centraloffice@dabd.org.uk
NUTS: UK
Internet address(es)
Main address: www.dabd.org.uk
I.1) Name and addresses
Dorset County Council (Framework Contract Participant)
County Hall
Dorset
DT1 1XJ
UK
E-mail: dp@dorsetcc.gov.uk
NUTS: UK
Internet address(es)
Main address: www.dorsetforyou.gov.uk
I.1) Name and addresses
London Borough of Havering (Framework Contract Participant)
Town Hall
Romford
RM1 3BD
UK
E-mail: sharedservices@havering.gov.uk
NUTS: UK
Internet address(es)
Main address: www.havering.gov.uk
I.1) Name and addresses
London Borough of Newham (Framework Contract Participant)
1000 Dockside Road
Newham
E16 2QU
UK
E-mail: customer.services@newham.gov.uk
NUTS: UK
Internet address(es)
Main address: www.newham.gov.uk
I.1) Name and addresses
NHS Shropshire Clinical Commissioning Group (CCG) (Framework Contract Participant)
William Farr House, Mytton Oak Road
Shrewsbury
SY3 8XL
UK
E-mail: SHRCCG.ShropshireCCG@nhs.net
NUTS: UK
Internet address(es)
Main address: www.shropshireccg.nhs.uk
I.1) Name and addresses
North lincolnshire Council (Framework Contract Participant)
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
UK
E-mail: customerservice@northlincs.gov.uk
NUTS: UK
Internet address(es)
Main address: www.northlincs.gov.uk
I.1) Name and addresses
OneSource (In Partnership with LB Havering Council & LB Newham Council) (Framework Contract Participant)
Town Hall, Main Road
Romford
RM1 3BB
UK
E-mail: info@onesource.co.uk
NUTS: UK
Internet address(es)
Main address: www.onesource.co.uk
I.1) Name and addresses
The Royal Borough of Kingston upon Thames (Framework Contract Participant)
Guildhall, High Street
Kingston upon Thames
KT1 1EU
UK
Telephone: +44 1912613916
E-mail: commissioning@kingston.gov.uk
NUTS: UK
Internet address(es)
Main address: www.Kingston.gov.uk
I.1) Name and addresses
South Gloucestershire Council (Framework Contract Participant)
Civic Centre, High Street
Kingswood
BS15 0DS
UK
E-mail: corporatecontactcentre@southglos.gov.uk
NUTS: UK
Internet address(es)
Main address: www.southglos.gov.uk
I.1) Name and addresses
Southend-on-Sea Borough Council (Framework Contract Participant)
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
UK
E-mail: council@southend.gov.uk
NUTS: UK
Internet address(es)
Main address: www.southend.gov.uk
I.1) Name and addresses
Wakefield Metropolitan District Council (Framework Contract Participant)
Burton Street
Wakefield
WF1 2EB
UK
E-mail: customerservices@wakefield.gov.uk
NUTS: UK
Internet address(es)
Main address: www.wakefield.gov.uk
I.1) Name and addresses
Wirral Metropolitan Borough Council (Framework Contract Participant)
Cheshire Lines Building, Canning Street
Wirral
CH41 1ND
UK
E-mail: GISTeam@wirral.gov.uk
NUTS: UK
Internet address(es)
Main address: www.wirral.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://procontract.due-north.com/register?openform
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://procontract.due-north.com/register?openform
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO505 Framework Contract for the Provision of Prepaid Card Accounts.
Reference number: DN169537
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
The North East Procurement Organisation (NEPO) is inviting responses from suppliers for the provision of Prepaid Card Accounts allowing Contracting Authorities an alternative method to manage their cash disbursements and budget monitoring. Prepaid Card Accounts will operate similar to a standard UK Bank Account, including the option to withdraw cash from an ATM, make regular payments, pay vendors and receive regular statements. Prepaid Card Accounts do not have an accessible overdraft facility.
Prepaid Cards operate much in the same way as standard Debit Card whereby funds will be preloaded by Contracting Authorities and used by the Cardholder until the balance is exhausted. It is anticipated that Contracting Authorities will primarily use Prepaid Card Accounts for Social/Health Care related Direct Payments and for the management of Corporate Expenses. This is not exhaustive and Contracting Authorities may require the Prepaid Card Accounts for additional related services.
II.1.5) Estimated total value
Value excluding VAT:
24 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Any queries regarding the procurement process or tender documents must be raised no less than 7 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or portal@nepo.org. There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.
In order to be appointed to this Framework Contract, following evaluation suppliers must be ranked 1–4. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents.
The Council does not give any guarantee and/or warrant the actual value of the goods/services (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
The basis for award of specific streams of work(s) is via direct award to the first ranked Contractor on the Framework Contract where the the full requirements of the Contracting Authority are met. Where it is not possible to determine the award via the direct award route above, then the Contracting Authorities shall undertake a mini competition involving all Contractors who are successful and ranked 1-4 on the Framework Contract following initial tender stage and are capable of performing the Call-Off Contract. The criteria for award of the mini-competition shall be as follows:
Quality — 0 %-100 % (to be set by Contracting Authority at mini-competition stage);
Price — 0 %-100 % (to be set by Contracting Authority at mini-competition stage).
A primary cost avoidance benefit of Prepaid Card Accounts has been identified as the enablement for reallocation of resources previously focused on traditional methods of cash disbursements and budget monitoring within a Contracting Authority. It was therefore decided, after consultation with key stakeholders, a single lot strategy would deliver the optimum service for Contracting Authorities whereas dividing the Framework Contract into lots could potentially hinder the benefits available.
II.2.5) Award criteria
Criteria below:
Quality criterion: (AQ1) Project management
/ Weighting: 12.00 %
Quality criterion: (AQ2) Performance management
/ Weighting: 10.00 %
Quality criterion: (AQ3) Prepaid card account functionality
/ Weighting: 10.00 %
Quality criterion: (AQ4) Business continuity
/ Weighting: 8.00 %
Quality criterion: (AQ5) System demonstration
/ Weighting: 10.00 %
Quality criterion: (AQ6) System functionality (Essential functionality)
/ Weighting: PASS/FAIL
Quality criterion: (AQ7) System functionality (Desirable functionality)
/ Weighting: 5.00 %
Quality criterion: (AQ8) Social value (Economic and social considerations)
/ Weighting: 5.00 %
Price
/ Weighting:
40.00 %
II.2.6) Estimated value
Value excluding VAT:
24 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework Contract will be a direct replacement of the existing NEPO framework Contract for the Provision of Prepaid Card Accounts.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. Candidates must register on the NEPO eTender system at https://procontract.due-north.com/register?openform
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/10/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/10/2016
Local time: 12:00
Information about authorised persons and opening procedure:
Legal representatives of Gateshead Metropolitan Borough Council to authorise opening of tenders for NEPO officers on the tender submission deadline day.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months from Contract Award date as stipulated within Invitation to Tender documentation.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:
www.nepo.org/associate-membership/list
or,
https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
http://www.education.gov.uk/edubase/home.xhtml
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
http://www.educationscotland.gov.uk/scottishschoolsonline/
http://hwb.wales.gov.uk/
apps.deni.gov.uk/appinstitutes/instmain.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.dsdni.gov.uk/contact
https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
http://www.mcga.gov.uk/c4mca/mcga07-home.htm
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
http://www.idea.gov.uk/idk/core/page.do?pageId=7175736
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at:
www.nepo.org/associate-membership/permissable-user
or,
https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users
VI.4) Procedures for review
VI.4.1) Review body
North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
VI.4.2) Body responsible for mediation procedures
North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
VI.5) Date of dispatch of this notice
25/08/2016