Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bedford Hospital NHS Trust
RC1
Kempston Road
Bedford
MK42 9DJ
UK
Contact person: Mr Tom Devine
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1235792155
NUTS: UKH2
Internet address(es)
Main address: www.bedfordhospital.nhs.uk
Address of the buyer profile: www.bedfordhospital.nhs.uk
I.1) Name and addresses
Bedford Hospital NHS Trust
RC1
South Wing Kempston Road
Bedford
MK42 9DJ
UK
Contact person: Tom Devine
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155
NUTS: UKH2
Internet address(es)
Main address: https://www.bedfordhospital.nhs.uk/
Address of the buyer profile: https://www.bedfordhospital.nhs.uk/
I.1) Name and addresses
Milton Keynes University NHS Trust
Standing Way Eaglestone
Milton Keynes
MK6 5LD
UK
Contact person: Tom Devine
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155
NUTS: UKH2
Internet address(es)
Main address: http://www.mkhospital.nhs.uk/
Address of the buyer profile: https://www.bedfordhospital.nhs.uk/
I.1) Name and addresses
Bedford Hospital and Milton Keynes Hospita NHS Trusts
South Wing Kempston Road
Bedford
MK42 9DJ
UK
Contact person: Tom Devine Head of Procurement
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155
NUTS: UKH2
Internet address(es)
Main address: https://www.bedfordhospital.nhs.uk/contact-us/
Address of the buyer profile: https://www.bedfordhospital.nhs.uk/contact-us/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.bedfordhospital.nhs.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplying2nhs.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Medical Equipment Maintenance Service.
Reference number: DN291388
II.1.2) Main CPV code
50400000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful bidder will provide comprehensive cover, planned preventative maintenance and comprehensive maintenance to the equipment detailed in the Asset Lists (Appendix 3).
Comprehensive cover will include, but not be limited to the provision of all labour; during hours designated (Section 2 — 2.1) planned preventative maintenance visits (including out of normal working hours visits due to service limitations of department), supply and fitting of all parts and attending any callouts out of normal working hours as requested by the Trust.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 Bedford Hospital NHS Trust.
Lot 2 Milton Keynes University Hospital.
Lot 3 Bedford Hospital And Milton Keynes University Hospital NHS Trust.
II.2) Description
Lot No: 1
II.2.1) Title
Bedford Hospital
II.2.2) Additional CPV code(s)
50000000
50400000
II.2.3) Place of performance
NUTS code:
UKH2
Main site or place of performance:
Bedford Hospital NHS Trust South Wing Kempston Road Bedford MK42 9DJ.
II.2.4) Description of the procurement
Both named Trusts are seeking a provider who can deliver a Managed Service Contract for all (EBME) Medical and Surgical Devices within the Trusts. The Trusts will seek to award to the same contractor but as they are both sovereign bodies retain the right to award separately.
The Contractor will be responsible for managing all the Medical Equipment and other Trust owned equipment located within the Trusts departments according to the guidelines laid out in MHRA Managing Medical Devices April 2015, relevant Trusts Medical Equipment Management Policies and in accordance with the specification set out below.
The Estates Services manager (Milton Keynes Hospital) and Head of Estates (Bedford Hospital) will act on behalf of the Trusts as the Authorising Officers regarding this Contract.
Trust medical equipment will require service to a comprehensive level, including all parts and a planned preventative maintenance programme. All equipment may require ‘other services’ i.e. callout and repair service. Electrical testing to be included within all agreements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for a primary period of 6 years following which the Trusts have the option to extend for one additional 3 year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will run for a primary period of 6 years following which the Trusts have the option to extend for a 3 year additional period.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Milton Keynes University Hospital NHS Trust
II.2.2) Additional CPV code(s)
50400000
II.2.3) Place of performance
NUTS code:
UKH2
II.2.4) Description of the procurement
Provide Managed Service to Milton Keynes University NHs Trust for the maintenance service and repair of the Trusts Electro medical equipment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Contract to run for 6 year primary period to commence 1.4.2018. Contract to have extension option of 1x 3 year extension at the end of 6 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Contract to have extension option of 1x 3 year extension at the end of 6 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
50420000
50421000
51410000
II.2.3) Place of performance
NUTS code:
UKH2
Main site or place of performance:
Bedford Hospital NHs Trust and Milton Keynes University Hospital NHS Trust.
II.2.4) Description of the procurement
Provide Managed Service to Milton Keynes University NHs Trust for the maintenance service and repair of the Trusts Electro medical equipment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Primary Contract Period 6 years with 1 x 3 year extension option after 6 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
1 x 3 year Contract extension available on expiry of the 6 year primary contract period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/09/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/10/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 72 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Bedford Hospital NHS Trust
South Wing Kempston Road
Bedford
MK42 9DJ
UK
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155
Internet address(es)
URL: https://www.bedfordhospital.nhs.uk/contact-us/
VI.4.2) Body responsible for mediation procedures
Bedford Hospital NHS Trust
South Wing Kempston Road
Bedford
MK42 9DJ
UK
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155
Internet address(es)
URL: https://www.bedfordhospital.nhs.uk/contact-us/
VI.5) Date of dispatch of this notice
02/08/2017