Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Richmond Fellowship
662712
80 Holloway Road
London
N7 8JG
UK
Contact person: Trevor Moore
Telephone: +44 2076973300
E-mail: Trevor.Moore@richmondfellowship.org.uk
Fax: +44 2076973301
NUTS: UK
Internet address(es)
Main address: www.richmondfellowship.org.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA7761
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Other: charity
I.5) Main activity
Other: mental health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Richmond Fellowship Business Systems Transformation.
II.1.2) Main CPV code
48451000
II.1.3) Type of contract
Services
II.1.4) Short description
RF requires a new solution to improve on the existing systems and to put in place a robust, digital platform for the future. The proposed solution will act as an enabler for change and also deliver substantial financial and non-financial benefits for RF.
There are 2 lots within this procurement process:
Lot 1
HR/Payroll system (including recruitment and expenses) with data all in 1 single source Database and integration to Sun Financials.
Lot 2
All in 1 business management solution (HR, Payroll and Finance) with data in 1 single source Database.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
HR/Payroll system (including recruitment and expenses) with data all in 1 single source Database and integration to Sun Financials
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London.
II.2.4) Description of the procurement
RF is carrying out the procurement process using the open procedure in accordance with Regulation 27.
RF is using a four stage process to select its Preferred Bidder. Economic Operators are invited to submit a response using the Response Schedule. Tenders will be evaluated in order to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Responses to schedule 3, 4
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Possible extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
All in 1 business management solution (HR, Payroll and Finance) with data in 1 single source Database.
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London.
II.2.4) Description of the procurement
RF is carrying out the procurement process using the open procedure in accordance with Regulation 27.
RF is using a 4 stage process to select its Preferred Bidder. Economic Operators are invited to submit a response using the Response Schedule. Tenders will be evaluated in order to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Responses to schedule 3, 4
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Possible extension after end of contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Certificate from the Registrar of Companies stating that he is certified as incorporated or registered.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Will be determined during contract negations with winner bidder.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/09/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/10/2017
IV.2.7) Conditions for opening of tenders
Date:
13/09/2017
Local time: 12:00
Place:
Richmond Fellowship, 80 Holloway road, London.
Information about authorised persons and opening procedure:
Company Secretary, Group leadership director.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=201150
(MT Ref: 201150).
VI.4) Procedures for review
VI.4.1) Review body
Richmond Fellowship
80 Holloway Road
London
N7 8JG
UK
Telephone: +44 2076973300
Fax: +44 2076973301
Internet address(es)
URL: www.richmondfellowship.org.uk
VI.5) Date of dispatch of this notice
10/08/2017