Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cirencester Kingshill School
Kingshill Lane
Cirencester
GL7 1HS
UK
Contact person: Kerry Harkins
Telephone: +44 12564671-7
E-mail: tenders@minervapcs.com
NUTS: UKK1
Internet address(es)
Main address: http://www.cirencesterkingshill.gloucs.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is for the provision of a full daily cleaning service Monday to Friday, and some cleaning at weekends and evenings of communal areas (eg. gym and sports hall) for the following schools:
Cirencester Kingshill School.
Chosen Hill School
Farmor's School
The contract at each of the schools is being offered for a three year period and the proposed commencement date for each is 2.1.2018. The contract is for a daily cleaning service during 38/39 weeks term time and 3-6 weeks of periodic cleaning during school holidays.
TUPE is expected to apply details of which can be found within the tender documentation.
The appointment of successful tenderer(s) will be made to ensure a new contract is in place at each school for January 2018.
The contract(s) is being offered for an initial period of 3 years with two possible extensions of 12 months each.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cirencester Kingshill School Cleaning Services
II.2.2) Additional CPV code(s)
90919000
90911200
90910000
90900000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Cirencester Kingshill School, Kingshill Lane, Cirencester, GL7 1HS.
II.2.4) Description of the procurement
Provision of a cleaning service to Cirencester Kingshill School in Cirencester. The contract will be awarded for an initial period of three years with two possible extensions of 12 months each.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months each meaning a maximum contract length of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Chosen Hill School Cleaning Services
II.2.2) Additional CPV code(s)
90919000
90911200
90910000
90900000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Chosen Hill School, Brookfield Road, Churchdown, Gloucester, GL3 2PL.
II.2.4) Description of the procurement
Provision of a cleaning service to Chosen Hill School in Gloucester. The contract will be awarded for an initial period of three years with two possible extensions of 12 months each.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months each meaning a maximum contract length of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Farmor's School Cleaning Services
II.2.2) Additional CPV code(s)
90919000
90911200
90910000
90900000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Farmor's School, Leafield Road, Fairford, Gloucestershire, GL7 4JQ.
II.2.4) Description of the procurement
Provision of a cleaning service to Farmor's School in Fairford, Gloucester. The contract will be awarded for an initial period of three years with two possible extensions of 12 months each.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months each meaning a maximum contract length of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
References will be collected and will form part of the scoring and evaluation shortlisting stage.
Additional selection criteria is listed in the procurement documents.
Minimum level(s) of standards required:
3 references will be requested and scored according to criteria detailed within the procurement documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/09/2017
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/09/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2023.
VI.3) Additional information
This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.
VI.4) Procedures for review
VI.4.1) Review body
Please refer to Section VI.4.3)
Please refer to Section VI.4.3)
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cirencester Kingshill School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
11/08/2017