Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Portsmouth Hospitals NHS Trust (PHT)
Queen Alexandra Hospital, Southwick Hill Rd, Cosham
Portsmouth
PO6 3LY
UK
Contact person: Annas Arshad
E-mail: annas.arshad@soeprocurement.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.porthosp.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/soepsprovider/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Back Office Functions.
Reference number: F10749
II.1.2) Main CPV code
75100000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth Hospitals NHS Trust (‘the Trust’) intends to establish a framework to provide a range of NHS back office services, including financial, procurement, employment and data warehousing services, to itself and for the benefit of other public bodies. The Trust considers that the proposed framework agreement will enable the wider public sector to benefit from a streamlined services delivery approach. The Trust also believes that this proposed framework agreement offers a fantastic opportunity to assist those authorities who are under increased pressure to move to greater use of shared and outsourced arrangements as a means to reduce spending.
Lists of all of such NHS Authorities, Trusts, Boards and other bodies can be found at:
http://www.nhs.uk/service-search
https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies
http://www.wales.nhs.uk/nhswalesaboutus/structure
II.1.5) Estimated total value
Value excluding VAT:
5 000 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Financial Services
II.2.2) Additional CPV code(s)
79211000
79999200
79211100
79999000
72212440
79412000
66172000
79410000
79222000
66170000
79210000
79200000
72232000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of financial services and associated systems to support Public bodies in the operational delivery of its financial duties. Lot 1 includes the following services:— Accounts Payable;— Accounts Receivable;— Treasury Management;— Financial Accounting (Balance Sheet control);— Integrated Financial and Procurement System including:- General Ledger;- Fixed Assets;- Budgeting and Forecasting.— System Support;— VAT services.
The Authority requires the supplier to provide a fully outsourced Financial Services Solution. Covering but not limited to Finance System), provision of an Enterprise Resource Planning (ERP) system, Accounts Payable, Accounts Receivable, Treasury Management, and Accounting Services, Vat Services. This includes the provision of transactional processing services and system management & maintenance. The service to be provided can be delivered as individual standalone services or a fully managed service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Procurement Services
II.2.2) Additional CPV code(s)
79418000
79211120
79994000
72221000
48490000
72212490
79211200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of a strategic procurement service to enable and assist the call authority to maximise its purchasing powers whilst remaining compliant with its internal policies (including procurement policies), guidance from the Department of Health and relevant EU Legislation. This will include the development of procurement work plan, analysis of spend data, accessing frameworks and the creation of contracts. Lot 2 will include the provision of a transactional procurement service that provides support to operational staff in sourcing items as well as producing and issuing purchase order numbers. The service will also provide product catalogues to enable the efficient ordering of common items along with the benefit of rich data that this provides. Lot 2 includes the following services:— Strategic Procurement;— Transactional Procurement;— Materials Management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Employment Services
II.2.2) Additional CPV code(s)
79631000
75100000
79600000
79610000
48451000
48450000
79211110
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of a Consultancy as well as payroll services and recruitment administration services. Payroll services include the processing of payment to staff and employees in line with a call off authority's payroll process and requirements. Recruitment administration services offers support to the call off authority's recruitment process including the advertisement of the authorised vacancies and affording administrative support to facilitate the recruitment process. Lot 3 includes the following services:— Payroll Service (including use of Electronic Staff Record (ESR) to correctly pay substantive and bank staff on a monthly basis).— Processing of:- Time and Attendance;- Expenses;- Starters;- Leavers;- Changes;- Absence.— Recruitment Administration (including the appropriate posting of advertisements for vacancies, working with managers to run the recruitment process, responding to queries from applicants, issuing relevant letters to applicants, obtain references, carry out ID checks and track active vacancies).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Business Intelligence & Data Warehousing Services
II.2.2) Additional CPV code(s)
72212482
72300000
72212420
72212441
72311100
72212422
72317000
48482000
48480000
48614000
72212490
72310000
72212442
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of a Consultancy Service as well as Business Intelligence and Data Warehousing solutions, in particular the potential to develop products and services which will enable NHS bodies to streamline, improve and deliver greater efficiencies to a call off authority's operational functions depending on its needs and requirements, for example; to develop a system or solution which links the Financial and Non-Financial information and in turn provides detailed reporting to enable it to intelligently manage its business. Lot 4 includes the following services:— Business Intelligence (including Reporting);— Service Line Reporting;— Patient Level Costing;— Data Warehousing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per SQ/Spec.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per SQ/Spec.
Minimum level(s) of standards required:
As per SQ/Spec.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per SQ/Spec.
Minimum level(s) of standards required:
As per SQ/Spec.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
As per SQ/Spec.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 40
Justification for any framework agreement duration exceeding 4 years: Not exceeding 4 years.
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 113-227693
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/09/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Portsmouth Hospitals NHS Trust
Southwick Hill Rd, Cosham
Portsmouth
PO6 3LY
UK
VI.4.2) Body responsible for mediation procedures
Portsmouth Hospitals NHS Trust
Southwick Hill Rd, Cosham
Portsmouth
PO6 3LY
UK
VI.4.4) Service from which information about the review procedure may be obtained
Portsmouth Hospitals NHS Trust
Southwick Hill Rd, Cosham
Portsmouth
PO6 3LY
UK
VI.5) Date of dispatch of this notice
11/08/2017