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Summary

OCID:
Published by:: The de Ferrers Trust
Authority ID:: AA59747
Publication date:: 19 August 2017
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for 3 years in duration from 1.9.2017 until 31.8.2020 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including wash-room services circa 3 490 GBP, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP.

Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The Client's objectives:

— To build upon the standards of cleanliness within the Academy;

— To receive a service that complies with the service standards;

— To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce;

— To generate an improved learning environment for all students, within the Academy;

— To receive pro-active management support for the cleaning staff;

— To hold regular review meetings with the successful Supplier;

— To achieve overall value for money.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

The de Ferrers Trust

Burton-on-Trent

DE13 0LL

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG24

Internet address(es)

Main address: http://www.deferrers.com/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The de Ferrers Academy ~ Tender for Cleaning Services.

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust).

There are over 2 100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed.

The 2 campuses are less than 1 kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 921 287.26 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG24

Main site or place of performance:

The de Ferrers Academy, Burton-on-Trent, Staffordshire, United Kingdom.

II.2.4) Description of the procurement

Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The Client's objectives:

— To build upon the standards of cleanliness within the Academy;

— To receive a service that complies with the service standards;

— To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce;

— To generate an improved learning environment for all students, within the Academy;

— To receive pro-active management support for the cleaning staff;

— To hold regular review meetings with the successful Supplier;

— To achieve overall value for money.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 31

Quality criterion: Company approach / Weighting: 27

Quality criterion: Contract compliance / Weighting: 17

Cost criterion: Competitiveness / Weighting: 25

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 071-134938

Section V: Award of contract

Title: The de Ferrers Academy ~ Tender for Cleaning Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

24/07/2017

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Accuro FM Limited

London

NUTS: UKI

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 921 287.26 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body