Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Arun District Council
Maltravers Road
Littlehampton
BN17 5LF
UK
Contact person: Rebecca Gooda
E-mail: rebecca.gooda@arun.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: www.arun.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Arun District Council — Supply, Implementation and Maintenance of an Environmental Health, Private Sector Housing and Public Health IT Solution.
Reference number: ADC - 012422
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Arun District Council (ADC) has identified a business requirement to replace their existing in-house EH, Private Sector Housing and Public Health IT system (EHADD). This system has been in use since 1995 and was written and is still supported by ADC's System Development Team. The intention is for the new system to be live by 1st April 2018 and the Tender must include:
Initial purchase/licence/software costs; Installation and implementation; Setup and configuration of all areas; Setup of templates and reports; Project Management; Interfaces; Data Migration; Document migration (if supplier supplying a DMS); Integration / Interface to our DMS (if supplier not supplying DMS); Training; Support and Maintenance for 5 years with the option to extend for a further period of up to 5 years.
Both on-premise and hosted/cloud solutions will be considered. The company providing such a system should be an established, recognised and trusted supplier with a reliable and tested system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
230 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ27
II.2.4) Description of the procurement
Arun District Council (ADC) has identified a business requirement to replace their existing in-house EH, Private Sector Housing and Public Health IT system (EHADD). This system has been in use since 1995 and was written and is still supported by ADC's System Development Team.
The intention is for the new system to be live by 1.4.2018 and the Tender must include:
— Initial purchase/licence/software costs;
— Installation and implementation;
— Setup and configuration of all areas;
— Setup of templates and reports;
— Project Management;
— Interfaces;
— Data Migration;
— Document migration (if supplier supplying a DMS);
— Integration / Interface to our DMS (if supplier not supplying DMS);
— Training;
— Support and Maintenance for 5 years with the option to extend for a further period of up to 5 years.
Both on-premise and hosted/cloud solutions will be considered.
The company providing such a system should be an established, recognised and trusted supplier with a reliable and tested system.
II.2.5) Award criteria
Quality criterion: Quality/Technical
/ Weighting: 35/25
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 005-006852
Section V: Award of contract
Title: Arun District Council — Supply, Implementation and Maintenance of an Environmental Health, Private Sector Housing and Public Health IT Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/08/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tascomi Ltd
NI 057879
3 Ballynahinch Street
Hillsborough
BT26 6AW
UK
NUTS: UKN0
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 212 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Arun District Council
Maltravers Road
Littlehampton
BN17 5LF
UK
E-mail: rebecca.gooda@arun.gov.uk
VI.4.2) Body responsible for mediation procedures
Arun District Council
Maltravers Road
Littlehampton
BN17 5LF
UK
E-mail: rebecca.gooda@arun.gov.uk
Internet address(es)
URL: www.arun.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Arun District Council
Maltravers Road
Littlehampton
BN17 5LF
UK
E-mail: rebecca.gooda@arun.gov.uk
Internet address(es)
URL: www.arun.gov.uk
VI.5) Date of dispatch of this notice
18/08/2017