Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Northampton Partnership Homes
Westbridge Depot, St James Mill Road
Northampton
NN5 5JW
UK
Contact person: Ms Jenny Swainson
Telephone: +44 1604837025
E-mail: jswainson@northamptonpartnershiphomes.org.uk
NUTS: UKF2
Internet address(es)
Main address: http://www.lgssprocurementportal.co.uk
Address of the buyer profile: http://www.lgssprocurementportal.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estate Cleaning & Caretaking and Office & Community Hub Cleaning Services.
Reference number: DN250371
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of an estate cleaning and caretaking services to a number of the properties and sites within the Borough of Northampton. This contract primarily includes the cleaning of internal and external communal area sin and around blocks of flats.
Also cleaning of NPH offices at Westbridge Depot, St James Mill Rd, Northampton NN5 5JW as well as a number of Community Hubs located within Northampton.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Estate Cleaning and Caretaking Services
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
II.2.4) Description of the procurement
— The cleaning of the internal communal areas of housing blocks.
— The cleaning of any furniture in communal areas.
— Ensuring that the external communal areas are kept clean and litter free.
— Specialist cleaning to some other individual schemes including those housing elderly residents.
— Some ancillary cleaning and other associated duties.
— Other site based tasks which may be carried out on a regular basis to certain properties (changing light bulbs etc.).
II.2.5) Award criteria
Cost criterion: Price of Block Cleaning
/ Weighting: 40
Cost criterion: Quality of service delivery
/ Weighting: 60
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend of 2 years plus another 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Office and Community Hub Cleaning
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
II.2.4) Description of the procurement
To provide an office and community hub cleaning service which includes cleaning the kitchen and wash-room areas, vacuuming and dusting the work space, desks etc. emptying rubbish bins and removing the waste to the external bins.
II.2.5) Award criteria
Cost criterion: Price
/ Weighting: 50
Cost criterion: Quality of service delivery
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for two years plus another two years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 054-099639
Section V: Award of contract
Lot No: 1
Contract No: NPH/CLEANING/17/L1
Title: Estate Cleaning and Caretaking Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/08/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Just Ask Estate Services
Unit 1 Acton Hill Mews, 310-328 Uxbridge Road
London
W3 9QN
UK
NUTS: UKF2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Office and Community Hub Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/08/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Norse Commercial Services
280 Fifers Lane
Norwich
NR6 6EQ
UK
NUTS: UKF24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 35 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Northampton Partnership Homes
The Guildhall, St Giles Square
Northampton
NN1 1DE
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Northampton Partnership Homes will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
23/08/2017