Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Albans City and District Council
Civic Centre, St Peters Street
St Albans
AL1 3LD
UK
Contact person: Steven Todd
Telephone: +44 1727819384
E-mail: procurement@stalbans.gov.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.stalbans.gov.uk/
Address of the buyer profile: http://www.supplyhertfordshire.uk/stalbans.php
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplyhertfordshire.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SADC Gas Boiler Servicing and SOR Repair, Maintenance and Install Contract.
Reference number: SADC 2017 GAS SERVICING AND SUPPLY
II.1.2) Main CPV code
44621200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Lot 1: The contract will comprise of an annual Landlords Gas Safety Check Inspection / service to all domestic, commercial and communal boilers. These works to include the completion of a Gas Safety Inspection on each and every property before the expiry date of the previous LGSR.
Lot 2: The contract will include a 24 hour 7 days a week year round fully comprehensive service, to Boiler Breakdowns, Faulty Gas Appliances and Central Heating System Controls, Reports of No Heating / Hot Water. Also included will be a dedicated program of works to carry out domestic boiler Installations / replacements and essential central heating system upgrades.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Annual Servicing of Domestic an Commercial Gas Boilers complete a full Landlords Gas Safety Check / Record and Issue (LGSR)
II.2.2) Additional CPV code(s)
50531100
50531200
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
St Albans District.
II.2.4) Description of the procurement
Works will comprise of an annual service and inspection of all 4 875 domestic and 18 commercial boilers along with various gas fired appliances installed in individual properties owned by St Albans City and District Council. The program aims to visit each property every 10 Months to complete a full Landlords Gas Safety Check / Record and Issue an (LGSR). Additionally relevant tests and checks will be carried out to both the smoke alarms, CO Detectors to confirm correct operation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
1 or 2.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to extend the contract by further periods, up to a maximum of 5 additional years in total. It is understood and agreed that any decision to extend the contract will be taken at the discretion of St Albans City and District Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
SOR: Responsive Boiler Breakdown and Repair, Maintenance and Domestic Boiler Installations
II.2.2) Additional CPV code(s)
44621200
42160000
50531100
42161000
45331110
50531200
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
St Albans.
II.2.4) Description of the procurement
Lot 2 The works include a 24 hour 7 days a week year round fully comprehensive service for the responsive repair, maintenance to Boiler Breakdowns, Faulty Gas Appliances and Central Heating Systems / Controls and Reports of No Heating / Hot Water This will be delivered via a Schedule Of Rates. Also including the planned works for the renewal and Installation of domestic gas boilers and upgrading of central heating systems, with an allocated Install budget of 1 075 000 GBP per year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
1 or 2.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to extend the contract by further periods, up to a maximum of 5 additional years in total. It is understood and agreed that any decision to extend the contract will be taken at the discretion of St Albans City and District Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The criteria as set out in the selection questionnaire which can be obtained from the website address in section I.1.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/10/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity
1) Enter the following URL on an internet browser: http://www.supplyhertfordshire.uk/ and ensure popup blockers are turned off.
2) Click on the ‘All Opportunities’ button.
3) Search for the opportunity, a suggested way of doing this is by typing in the word ‘St Albans’ in the search box and then identifying the appropriate St Albans opportunity in the return list.
4) Click on ‘view details’, this will take you to the next page where you should click on ‘express interest’.
5) At this point you will need to log in if your organisation has already registered on the system otherwise you will need to register onto the system.
6) Once logged in you be asked to confirm if you want to express an interest.
7) Once you have confirmed this you should select the ITT Documents tab. Once this is selected you will be able to view and download the ITT documentation.
8) Please note the completed submission cannot be uploaded onto the system and instead must be returned in hard copy as set out in the ITT.
9) If you are intending to submit a return please click ‘opt in’. Alternatively if you do not want to submit a return please click ‘opt out’.
10) If you have any questions on how to use the In-Tend web site please contact the In-Tend Support team at support@in-tend.com or call 0845 557 8079 / +44 (0) 114 407 0065. If this number is inoperative due to a fault then the alternative number is +44 (0)7785 355314 (please note this mobile number will only be active in the event of a fault on the main support number).
11) If you are still experiencing problems and need to speak to St Albans Council directly please contact procurement@stalbans.gov.uk
The Contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with these Regulations.
The Contracting Authority reserves the right not to proceed or not to award a contract for the whole or any part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is be liable for any costs incurred by those expressing an interest or tendering for this contract.
VI.4) Procedures for review
VI.4.1) Review body
St Albans City and District Council
St Albans
AL6 3LE
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly declare the contract to be ‘ineffective’.
VI.5) Date of dispatch of this notice
25/08/2017