Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Contact person: John Gray
Telephone: +44 1750724444
E-mail: jgray@sbha.org.uk
Fax: +44 1750724445
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Service 2018 — 2021.
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
3-year contract for provision of grounds maintenance services to common areas and streetscapes of approximately 5 500 properties owned by Scottish Borders Housing Association.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Scottish Borders area.
II.2.4) Description of the procurement
Restricted (2 stage) procurement with bidders required to complete ESPD Scotland for consideration to be invited to tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extensions of 2 periods of 12 months subject to requirement and satisfactory performance and agreement of price.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Scoring of responses of ESPD documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders will be required to provide a minimum of 3 examples of contracts of similar size and nature carried out by the bidder in the last three years and demonstrate that they have the relevant experience and expertise to deliver the contract for ESPD question 4C.1.2.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to have a minimum yearly specific turnover of 100 000 GBP for the last 3 years for ESPD question 4B.2.1
The contracting authority may ask for audited accounts from the bidder but these should not be submitted with the ESPD Scotland response.
Bidders will be required to have minimum Dun and Bradstreet credit rating of 2D or equivalent.
Minimum level(s) of standards required:
It is a requirement of the contract that bidders hold, or can commit to obtaining prior to the award of subsequent contract, the types and levels of insurance indicated below:
Employer's liability: 5 000 000 GBP
Public liability: 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide a minimum of 3 examples of contracts of a similar size and nature carried out in the last 3 years that demonstrate that they have the relevant experience to deliver the contract for ESPD question 4C.1.2.
Minimum level(s) of standards required:
Bidders must be registered with the following trade bodies:
CHAS,
British Association of Landscape Industries.
Bidders must demonstrate suitable arrangements and appropriate staff to provide the following:
Acceptable of levels of quality control, health and safety management, and environmental management.
The above for ESPD questions 4C.2, 4C.6, 4C.6.1 and 4C.7.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/09/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/10/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
02/02/2018
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and to obtain any additional information please visit the Public Contracts Scotland website (www.publiccontractsscotland.gov.uk)
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=509442
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:509442)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=509442
VI.4) Procedures for review
VI.4.1) Review body
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
Fax: +44 1750724445
Internet address(es)
URL: http://www.sbha.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
14 days from receipt of written application.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
VI.5) Date of dispatch of this notice
25/08/2017