Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
UK
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalesourcing.com
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Youth and Play Services.
Reference number: prj_COL_7975
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City's Department of Community and Children's Services is procuring Youth and Play Services and are inviting tender submissions from providers that can deliver services to meet our Priority Objectives and Outcomes.
Following extensive market engagement and consultation with stakeholders and practitioners, the new service will be delivered via three lots:
1: Universal Provision
2: Play Provision for 8-12 year olds
3: Potential: Information, Advice & Guidance and Community: Youth Participation.
II.1.5) Estimated total value
Value excluding VAT:
1 190 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Universal Provision
II.2.2) Additional CPV code(s)
80000000
80310000
85300000
85000000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London.
II.2.4) Description of the procurement
Activities delivered under Lot 1 will consist of regular sessions delivered City wide to all children and young people aged between 13 –19 years (or 25 years if SEND / care leaver). The activities must be universally accessible, with particular focus on those listed as targeted service users. The activities must be universally accessible, with particular focus on those listed as targeted service users.
Bids to deliver the activities must be at least on a term time basis. Activities delivered during school holidays (i.e. all year round) would be welcomed.
Delivery may include:
— Weekly youth sessions
— Detached youth work
— School holiday provision
— Residentials
— Drop in sessions
— Informal education
— Accredited curriculum opportunities
— Homework clubs
— ICT code clubs
Priority Outcome for Lot 1: Increase engagement in inclusive provision that supports the development of young people aged 13 –19 years (or 25 years if SEND / care leaver).
II.2.6) Estimated value
Value excluding VAT:
455 000.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.captialesourcing.com.
Additional information can be obtained from the above mentioned address.
Tenders or requests to participate must be submitted electronically via: www.captialesourcing.com.
Lot No: 2
II.2.1) Title
Play Provision for 8-12 year olds
II.2.2) Additional CPV code(s)
80000000
80310000
85000000
85300000
92600000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London.
II.2.4) Description of the procurement
Activities delivered under Lot 2 will consist of regular sessions delivered either City wide or in the identified areas of need to all children and young people aged between 8 — 12 years (including SEND and children looked after). Bids to deliver the activities must be at least on a term time basis. Activities delivered during school holidays (i.e. all year round) would be welcomed.
Delivery may include:
— Weekly after school sessions
— School holiday provision
— Homework clubs
— ICT code clubs
Priority Outcome for Lot 2: Increase engagement in inclusive provision that supports the development of children aged 8-12 years old (including SEND and children looked after).
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.captialesourcing.com.
Additional information can be obtained from the above mentioned address.
Tenders or requests to participate must be submitted electronically via: www.captialesourcing.com.
Lot No: 3
II.2.1) Title
Potential: Information, Advice & Guidance and Community: Youth Participation
II.2.2) Additional CPV code(s)
80000000
80310000
85000000
85300000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London.
II.2.4) Description of the procurement
Lot 3 includes the delivery of two different types of activities which address the priority outcomes two and five in the DCCS Outcome Framework.
These are;
1. Potential: Information, Advice and Guidance, and
2. Community: Youth Participation
It is expected that activities provided under Potential: information, advice and guidance will support the Corporation to fulfil its local authority duty to provide support that will encourage, enable and assist young people to secure sufficient suitable education provision. The service will also provide targeted support to vulnerable young people and those who are Not in Education Employment or Training (NEET). The service will be delivered for all City young people aged between 13 –19 years (or 25 years if SEND / care leaver). The activities must be universally accessible. Providers must also be proactive in engaging with those listed as targeted service users.
For Community: Youth Participation, the City values and acknowledges the important role City residents have in the development of services. The Corporation wants to ensure that the communities it serves are consulted with and given opportunities to co-produce the services delivered for them. Activities in this lot will support young people's participation in the consultation and development of services in the City. Providers will be expected to co-ordinate and managed the City Youth Forum, and facilitate the voice of young people to the Youth Programme Board. Providers should demonstrate creative and innovative methods for meaningful engagement with young people and increasing participation. Providers should demonstrate how they would work with other youth forums in neighbouring boroughs, London and with the City of London Corporation's Children in Care Council (CiCC) and Housing estates team.
Priority Outcomes for Lot 3 — Potential: All young people have access to employment, training or education and receives encouragement and support to fulfil their potential.
Priority Outcomes for Lot 3 — Youth Participation: Young people are able to contribute to their community, and be heard and listened to.
II.2.6) Estimated value
Value excluding VAT:
385 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.captialesourcing.com.
Additional information can be obtained from the above mentioned address.
Tenders or requests to participate must be submitted electronically via: www.captialesourcing.com.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 029-051897
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/09/2017
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Social Value Act
In 2012, the Social Value Act came into force, requiring local authorities to ensure that public services connect to economic, social and environmental well-being. They have a responsibility to demonstrate how and what they commission supports the needs of the wider community. Providers are expected to pay due regard to the Public Sector Equality Duty. The City Corporation is committed to ensuring that it fulfils its duty, and therefore expects all providers to:
— pay the London Living Wage to staff delivering services on behalf of the Corporation
— limit the use of zero-hours contracts
— encourage the use of apprenticeships
— encourage the use of volunteers & local labour opportunities
— encourage the use of sustainable transportation
— be proactive in the inclusion of services users from vulnerable communities, as identified in the specification.
Tendering Portal
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.captialesourcing.com. Additional information can be obtained from the abovementioned address. Tenders or requests to participate must be submitted electronically via: www.captialesourcing.com.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
29/08/2017