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Summary

OCID:
Published by:: Newry Mourne and Down District Council
Authority ID:: AA72357
Publication date:: 01 August 2018
Deadline date:: 07 September 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Council seeks to appoint a supplier who will take responsibility for the provision, delivery and management of a new corporate Fixed telephony solution and supporting services.

The Council intends to set up a single supplier framework. Other contracting bodies may also wish to contract for services through the framework contract.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Newry Mourne and Down District Council
Postal Address: Greenbank Industrial Estate
Town: Newry	Postal Code: BT34 2QU	Country: UK
Contact Point: Only Online through portal at: www.newrymournedown.org/procurement For the attention of:	Telephone: +44 2830313233
E-Mail: David.Barter@nmandd.org	Fax: +44 2830313288
General Address of the contracting authority (URL) www.newrymournedown.org Address of the Buyers Profile (URL) www.newrymournedown.org/procurement Electronic access to information www.newrymournedown.org/procurement Electronic submission of tenders and requests to participate www.newrymournedown.org/procurement

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Armagh City, Banbridge and Craigavon Borough Council

Fermanagh and Omagh District Council

Mid and East Antrim Borough Council

Mid Ulster District Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

25-2018 — Fixed Telephony Solution

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 5

II.1.2)

Main site or location of works, place of delivery or performance

UKN0

NUTS Code UKN07

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Period in month(s):48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:1 500 000,00Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Council seeks to appoint a supplier who will take responsibility for the provision, delivery and management of a new corporate Fixed telephony solution and supporting services.

The Council intends to set up a single supplier framework. Other contracting bodies may also wish to contract for services through the framework contract.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	64215000
Additional objects

64224000

64200000

32412100

32429000

32500000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Newry, Mourne and Down District Council (the Council) intends to set in place a single supplier framework for a corporate Fixed telephony solution along with supporting services, on behalf of itself and other contracting bodies.

The solution is required to deliver a broad range of telephony services including desk-based IP telephony, voicemail, switchboard and operator services, integration to mobile telephony arrangements and a range of hard and soft telephone clients.

The solution may be based upon hosted services (cloud) or local hardware and software (on-premise). The Council has no current preference for one or the other and encourages tenders from providers of both types of solutions.

The solution will:

— include a managed service, to provide the Telephony solution from which all services are provided, administered, monitored and logged, together with local site configuration, management and maintenance services, and professional services.

— provide a service management function to proactively manage the availability of the solution to agreed service levels, and to provide prompt remedial action in the event of failure. All aspects of the service should be compliant with the relevant security, information management and regulatory requirements.

— deliver all components required to support the Fixed telephony solution including, where applicable carrier services (calls, lines, minutes).

— where applicable, include the provision and maintenance of on-site equipment to support the Fixed Telephony service.

— include implementation and transition support to ensure the Solution is installed successfully with minimum business disruption, and that staff can make best use of Solution features.

The Council does not have an immediate requirement for Contact Centre or Unified Communications (UC) functionality, but expects to develop its requirements in both areas during the life of the contract. The solution should be extensible to support Contact Centre and some elements of UC services if required by the Council.

The requirements for each of the other contracting bodies that will be party to the Framework are considered to be similar in scope and scale to those of the Council, so that the evaluation based on the Council’s scenario will be representative of wider use.

Council Information

Newry, Mourne and Down District Council, one of 11 new super councils, was created in 2015 from the former Newry and Mourne and Down District Council areas and the Ballyward electoral area, which previously sat within the Banbridge District Council authority.

With a population of approximately 171 500 and a coastline of 100 miles, it is the third largest council area in Northern Ireland spanning from Crossmaglen in South Armagh to Saintfield in South Down. There are seven District Electoral Areas: Crotlieve, Downpatrick, Newry, Rowallane, The Mournes, Slieve Croob and Slieve Gullion.

Our aim is to provide civic leadership, deliver local services and ensure that the district develops in a way that increases prosperity and quality of life for local residents.

The Council has ambitious plans for transforming its services. These plans are highlighted within the Council’s corporate and community plans as well as its Directorate business plans. In particular, the Fixed telephony solution will support the ‘Transforming and Modernising the Council’ corporate objective.

In addition to location in its main Corporate headquarters, staff are located in satellite offices throughout the district. The Council also provides a range of community, leisure, arts and culture services from its sites located across the region. For example, in Community Centres, leisure and sports complexes, museums and arts centres and Town Halls, amongst others.

The Fixed telephony solution is expected to be implemented across all Council sites which house staff and where there is a voice requirement.

The Authority does not commit to letting a contract for any of the above, should it become evident that it is not economically advantageous to do so.

Estimated value excluding VAT: 1 500 000,00
Currency: GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the volumes of the Invitation to tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the volumes of the Invitation to tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As detailed in the volumes of the Invitation to tender.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

As detailed in the volumes of the Invitation to tender.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

As detailed in the volumes of the Invitation to tender.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As detailed in the volumes of the Invitation to tender.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

25-2018 Fixed Telephony Solution

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

07-09-2018 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Newry, Mourne and Down District Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.

Newry Mourne and Down District Council is procuring the public contract on behalf of itself and the following bodies delivering public services (Contracting Bodies):

— Armagh City, Banbridge and Craigavon Borough Council,

— Fermanagh and Omagh District Council,

— Mid and East Antrim Borough Council,

— Mid Ulster District Council.

Any such contracting body will be entitled, with the prior written consent, of and through the Authority, to access the contract and require services to be delivered to it by the appointed organisation on the same or substantially the same terms and conditions as agreed with the Authority.

The Contracting Authority intends to use an e-Tendering system for this procurement process, e-hub www.newrymournedown.org/procurement

Supplier registration is free of charge.

Follow the registration instructions on the e-hub portal.

Browse to the opportunity

Access the volumes of the Invitation to tender provided.

Submit your Tender response by the deadline indicated.

It is strongly recommended that Suppliers unfamiliar with the e-hub procurement portal ensure that they are able to access all relevant functions well ahead of the closing dates, since late responses may not be accepted.

If you have any difficulties with the e-hub procurement portal, please call UK Freephone: 0800 731 6575 or email: info@e-hub.com

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: Royal Courts of Justice (NI)
Postal Address: Chichester St.
Town: Belfast	Postal Code: BT1 3 JF	Country: UK
E-Mail: adminoffice@courtsni.gov.uk	Telephone: +44 2890235111
Internet address (URL): http://www.courtsni.gov.uk	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Newry, Mourne and Down District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by Newry, Mourne and Down District Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

30-07-2018

SF 22

Coding

Commodity categories

ID	Title	Parent category
64215000	IP telephone services	Telephone and data transmission services
32500000	Telecommunications equipment and supplies	Radio, television, communication, telecommunication and related equipment
32412100	Telecommunications network	Communications network
64200000	Telecommunications services	Postal and telecommunications services
64224000	Teleconferencing services	Telecommunication services except telephone and data transmission services
32429000	Telephone network equipment	Network equipment

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: David.Barter@nmandd.org
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

25-2018 — Fixed Telephony Solution

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

Section IV: Procedure

IV.1)

Type of Procedure

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: