Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Yorkshire County Council
North Yorkshire County Council, County Hall
Northallerton
DL7 8AD
UK
Contact person: Ms Patricia Murphy
Telephone: +44 1609533450
E-mail: Procurement@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: http://www.northyorks.gov.uk/
Address of the buyer profile: http://www.northyorks.gov.uk/
I.1) Name and addresses
City of York Council
West Offices, Station Rise
York
YO1 6GA
UK
E-mail: ycc@york.gov.uk
NUTS: UKE21
Internet address(es)
Main address: https://www.york.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Weather Forecasting Contract and Weather Station Bureau Service Contract
Reference number: DN321554
II.1.2) Main CPV code
71351600
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of a weather forecasting service and a weather station bureau service.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
975 800.00
GBP/ Highest offer:
2 220 225.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Weather Forecasting
II.2.2) Additional CPV code(s)
71351600
II.2.3) Place of performance
NUTS code:
UKE2
II.2.4) Description of the procurement
The weather forecasting contract will cover the following activities:
— the provision of weather forecast information for the 12 climatic domains within North Yorkshire and the Cityof York, to include a 36 hour forecast; 6-10 day forecast and 24 hour advisory service,
— winter weather forecast information between 1 October and 30 April,
— summer weather forecast information between 1 May and 30 September,
— weather training (as required).
The contract will be for an initial period of 3 years with an option to extend for a further two (2) year periods. Therefore the total possible duration for this Contract is 7 years (i.e.3 + 2 + 2).
II.2.5) Award criteria
Quality criterion: Service delivery
/ Weighting: 15
Quality criterion: Forecast service
/ Weighting: 20
Quality criterion: Forecast accuracy
/ Weighting: 20
Quality criterion: Forecast information presentation
/ Weighting: 10
Quality criterion: Staff experience
/ Weighting: 5
Quality criterion: Quality assurance — systems
/ Weighting: 5
Quality criterion: Quality assurance — products
/ Weighting: 5
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial period of 3 years with an option to extend for a further two (2) year periods. Therefore the total possible duration for this Contract is 7 years (i.e.3 + 2 + 2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Weather Station Bureau Service
II.2.2) Additional CPV code(s)
38127000
71351600
II.2.3) Place of performance
NUTS code:
UKE2
II.2.4) Description of the procurement
The weather station bureau service contract will cover these activities:
— the collection of weather data from 27 Vaisala brand ice prediction stations,
— access provision for users of this information via the internet with a 24/ 7 helpdesk,
— the maintenance and calibration of 15 Vaisala brand ice stations owned by the Council and 2 Vaisala brand ice stations owned by City of York Council,
— highway thermal mapping vehicle-based surveys (as required),
— upgrade of ice prediction stations (as necessary) including installation of cameras.
The contract will be for an initial period of 3 years with an option to extend for a further two (2) year periods. Therefore the total possible duration for this Contract is 7 years (i.e.3 + 2 + 2).
II.2.5) Award criteria
Quality criterion: Service delivery
/ Weighting: 15
Quality criterion: Road weather station maintenance
/ Weighting: 20
Quality criterion: Bureau data presentation
/ Weighting: 10
Quality criterion: Staff experience
/ Weighting: 5
Quality criterion: Quality assurance — systems
/ Weighting: 5
Quality criterion: Quality assurance — products
/ Weighting: 5
Quality criterion: Data accuracy
/ Weighting: 20
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial period of 3 years with an option to extend for a further two (2) year periods. Therefore the total possible duration for this Contract is 7 years (i.e.3 + 2 + 2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 070-155178
Section V: Award of contract
Lot No: 1
Contract No: DN321554
Title: Weather Forecasting
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MetDesk Limited
4 Station approach, Wendover
Buckinghamshire
HP22 6BN
UK
NUTS: UK
Internet address(es)
URL: http://www.metdesk.com/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
385 000.00
GBP
/ Highest offer:
621 040.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN321554
Title: Weather Station Bureau Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/07/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vaisala Ltd
Elm House, 351 Bristol Road
Birmingham
B5 7SW
UK
NUTS: UK
Internet address(es)
URL: https://www.vaisala.com/en
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
975 800.00
GBP
/ Highest offer:
2 220 225.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
North Yorkshire County Council
County Hall, Racecourse Lane
Northallerton
DL7 8AD
UK
Internet address(es)
URL: https://www.northyorks.gov.uk/
VI.4.2) Body responsible for mediation procedures
North Yorkshire County Council
County Hall, Racecourse Lane
Northallerton
DL7 8AD
UK
Internet address(es)
URL: https://www.northyorks.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 days standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in Paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 nº 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. Following the 10 days standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
North Yorkshire County Council
County Hall, Racecourse Lane
Northallerton
DL7 8AD
UK
Internet address(es)
URL: https://www.northyorks.gov.uk/
VI.5) Date of dispatch of this notice
31/07/2018