Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
UK
Telephone: +44 1698403950
E-mail: stewartpa@northlan.gov.uk
NUTS: UKM84
Internet address(es)
Main address: http://www.northlanarkshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Water Quality Control 2018-2022
Reference number: CPT-KJ-CPAP-17-320
II.1.2) Main CPV code
50411100
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement exercise is to establish a contract for future provision of Inspection of Water Systems within the Councils Corporate Property portfolio (including the Council’s Outdoor Centre at Kilbowie, Oban) and Housing Property portfolios. Under the Health and Safety at Work Act North Lanarkshire Council has a statutory requirement for control of Legionella and maintenance of systems.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 920 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Corporate Property portfolio
II.2.2) Additional CPV code(s)
50411100
51514110
71630000
71631000
II.2.3) Place of performance
NUTS code:
UKM84
II.2.4) Description of the procurement
The following information is intended as an overview and should assist Candidates in making an informed decision as to whether to submit a completed ESPD for this provision. This is not a specification of requirements and Candidates are not requested to provide proposals for a solution at this stage. A full and detailed specification of requirements shall be provided within the ITT, which shall be issued to shortlisted Candidates.
The Council is looking to appoint a suitably qualified contractor to undertake Inspection of Water Systems within the Councils Corporate Property portfolio (including the Council’s Outdoor Centre at Kilbowie, Oban). Under the Health and Safety at Work Act North Lanarkshire Council has a statutory requirement for control of Legionella and maintenance of systems.
Lot 1: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Corporate Property portfolio (including the Council’s Outdoor Centre at Kilbowie, Oban). Award of this lot on the basis of MEAT, the evaluation of a combination of Service Providers rates and quality questions. Anticipated upper limit of spend to be potentially routed thought this lot circa 800 000 GBP.
The works will be subject to a priority coding system as follows:
— commenced within 3 hours outwith normal hours and completed as soon as practical,
— commenced within 3 hours within normal working hours and completed as soon as practical,
— completed within 3 working days,
— completed within 7 working days,
— completed within 20 working days, and
— start and finish dates to be set on order.
The contract will include analytical sampling for chemicals and bacteria including Legionella as well as the monitoring, inspection and testing of water systems which includes a water quality management service carrying out risk assessments to identify potential risk areas and establish a programme of work to manage the risks. Visits will be visited on a monthly, 3 monthly, 6 monthly and annual basis in accordance with the Approved L8 Code of Practice to carry out specified works which include but are not limited to determining current location of storage tanks, pipework systems and mains supply, measure and inspect storage tanks, cleaning and disinfecting, pipework systems and mains supply, obtaining water samples and submitting to analyst, obtaining test certificates when requested for bacterial, chemical, lead and legionella analysis, prepare schematic for all site water systems upon request, provide site log books which shall contain details of the systems including results of risk assessments, information relating to temperature, inspections, sampling results and treatments, service records of visits, management systems protocols relating to the site system, chlorine dosing systems, upgrading storage tanks and servicing of thermostatic mixing valves and recording of temperatures where required within the geographical boundaries of the North Lanarkshire Council area.
The contract will be governed by JCT Conditions MTC / Scotland as amended by the Employer. Full details to be set out within the ITT.
Candidates should note that it is possible that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (“TUPE”) may apply to this contract. Full details to be set out within the ITT.
Note, the contract value is an estimate and that there is no guarantee of any specific volume of business arising under the Contract.
As part of the selection stage evaluation criteria Candidates are required to have and to evidence substantial experience and capability of delivering a contract of this nature i.e. high volume of orders, prioritised orders, etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Lot 2: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Housing Property portfolio
II.2.2) Additional CPV code(s)
50411100
51514110
71630000
71631000
II.2.3) Place of performance
NUTS code:
UKM84
II.2.4) Description of the procurement
The following information is intended as an overview and should assist Candidates in making an informed decision as to whether to submit a completed ESPD for this provision. This is not a specification of requirements and Candidates are not requested to provide proposals for a solution at this stage. A full and detailed specification of requirements shall be provided within the ITT, which shall be issued to shortlisted Candidates.
The Council is looking to appoint a suitably qualified contractor to undertake Inspection of Water Systems within the Councils Housing Property portfolio. Under the Health and Safety at Work Act North Lanarkshire Council has a statutory requirement for control of Legionella and maintenance of systems.
Lot 2:: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Housing Property portfolio. Award of this lot on the basis of MEAT, the evaluation of a combination of Service Providers rates and quality questions. Anticipated upper limit of spend to be potentially routed thought this lot circa 1 120 000 GBP.
The works will be subject to a priority coding system as follows:
— commenced within 3 hours outwith normal hours and completed as soon as practical,
— commenced within 3 hours within normal working hours and completed as soon as practical,
— completed within 3 working days,
— completed within 7 working days,
— completed within 20 working days, and
— start and finish dates to be set on Order.
The contract will include analytical sampling for chemicals and bacteria including Legionella as well as the monitoring, inspection and testing of water systems which includes a water quality management service carrying out risk assessments to identify potential risk areas and establish a programme of work to manage the risks. Visits will be carried out as instructed by Housing Property and will include but are not limited to determining current location of storage tanks, pipework systems and mains supply, measure and inspect storage tanks, cleaning and disinfecting, pipework systems and mains supply, obtaining water samples and submitting to analyst, obtaining test certificates when requested for bacterial, chemical, lead and legionella analysis, prepare schematic for all site water systems upon request, provide site log books which shall contain details of the systems including results of risk assessments, information relating to temperature, inspections, sampling results and treatments, service records of visits, management systems protocols relating to the site system, chlorine dosing systems, upgrading storage tanks and servicing of thermostatic mixing valves and recording of temperatures where required within the geographical boundaries of the North Lanarkshire Council area.
The contract will be governed by JCT Conditions MTC / Scotland as amended by the Employer. Full details to be set out within the ITT.
Candidates should note that it is possible that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (“TUPE”) may apply to this contract. Full details to be set out within the ITT.
Note, the contract value is an estimate and that there is no guarantee of any specific volume of business arising under the Contract.
As part of the selection stage evaluation criteria Candidates are required to have and to evidence substantial experience and capability of delivering a contract of this nature i.e. high volume of orders, prioritised orders, etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 183-375246
Section V: Award of contract
Lot No: 1
Title: Lot 1: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Corporate Property portfolio
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HBE Risk Management
Suite 1.2 Chiron House, Phoenix Business Park
Linwood
PA1 2AB
UK
Telephone: +44 8456399673
NUTS: UKM84
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2: Monitoring and analytical sampling for chemicals and bacteria including Legionella of water systems within the Councils Housing Property portfolio
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SPIE Limited
2nd Floor, One Rutherglen Links
Glasgow
G73 1DF
UK
Telephone: +44 1416137453
NUTS: UKM84
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Economic operators must meet Council’s minimum requirements stated in this Contract Notice, else their proposal will be rejected.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The council reserves the right before moving from selection stage to award stage to request candidates produce supporting documentary evidence or certificates referenced in their ESPD response. In any case, these must be provided prior to contract award.
Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
ESPD Part IV Selection Criteria, Section D: Quality Assurance Schemes and Environmental Management Standards.
Bidders must respond to ESPD Questions 4D.1 and 4D.2.
The Bidder response to these questions for Quality Assurance Schemes and Environmental Management Standards will be evaluated as follows:
Pass = response is compliant with the minimum requirement stated in the Contract Notice Section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).
Fail = response is not compliant with the minimum requirement stated in the Contract Notice section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).
For a detailed breakdown of the standard statements applicable to ESPD Questions 4D.1 and 4D.2, please refer to document “VI.3 Additional Information — Part 4D1 and 2”, contained within the Buyers Attachment area of PCS-T.
(SC Ref:552080)
VI.4) Procedures for review
VI.4.1) Review body
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
UK
Telephone: +44 1698302222
Fax: +44 1698275125
Internet address(es)
URL: http://www.northlanarkshire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum of 10 calendar days Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
31/07/2018