Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
Chester
CH2 1UL
UK
Telephone: +44 1244365143
E-mail: info@coch-cps.co.uk
NUTS: UKD63
Internet address(es)
Main address: www.nhssourcing.co.uk
I.1) Name and addresses
The eligible users of the proposed framework agreement are available for unrestricted and full direct access, free of charge at: http://coch-cps.co.uk/wp-content/uploads/2018/05/F017-List-of-potential-users-in-the-UK.pdf
UK
UK
E-mail: info@coch-cps.co.uk
NUTS: UK
Internet address(es)
Main address: http://coch-cps.co.uk/wp-content/uploads/2018/05/F017-List-of-potential-users-in-the-UK.pdf
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National Framework Agreement for a Managed Service for Office Administration
Reference number: F/017/CORP/18/MH
II.1.2) Main CPV code
30192000
II.1.3) Type of contract
Services
II.1.4) Short description
The Countess of Chester Hospital NHS Foundation Trust's Commercial procurement service seeks to introduce a new commercial Framework Agreement which will allow UK public sector bodies to procure a managed service for office administration.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
27 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30190000
72512000
79571000
79800000
79990000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This procurement exercise will lead to a single supplier Framework Agreement. This procurement exercise will lead to a single supplier Framework Agreement. The Framework will be for the provision of managed service for office administration. The Framework will be awarded as a single lot, with Bidders being required to meet all aspects of this Technical specification. Client organisations will, however, be able to contract for individual elements of the service as required.
The provision of a fully secure managed service will include the following service elements:
1) Provision of a managed service for office supplies including all items for daily use and special sourcing for ad hoc requests, including; purchasing, storage and consolidation of deliveries for specific requests;
2) Provision of a fully managed print service, to include provision of print equipment service, maintenance and consumables;
3) Provision of a secure document disposal service;
4) Provision of hybrid mail services, to include printing, franking, post and email;
5) Provision of on-line ordering system to support the provision of the above four services, that is adaptable to individual Client Organisations standing financial instructions, including authorisation processes and ability to encompass service line reporting and fully transparent audit trail.
II.2.5) Award criteria
Quality criterion: Technical Criteria 1: Service specification
/ Weighting: 30 %
Quality criterion: Technical Criteria 2: Managed service
/ Weighting: 20 %
Quality criterion: Technical Criteria 3: Savings, added value and innovation
/ Weighting: 10 %
Cost criterion: Commercial Criteria 1: Managed service of office supplies
/ Weighting: 15 %
Cost criterion: Commercial Criteria 2: Managed print service
/ Weighting: 15 %
Cost criterion: Commercial Criteria 3: Document management shredding
/ Weighting: 5 %
Cost criterion: Commercial Criteria 4: Managed service of hybrid mail
/ Weighting: 5 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 095-216194
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: National Framework Agreement for A Managed Service for Office Administration
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clares Office Supplies Limited
1048653
Unit D1, Voyager Park, Portfield Road
Portsmouth
PO3 5FN
UK
NUTS: UKJ31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 27 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
The Countess of Chester Hospital NHS Foundation Trust
Chester
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Countess of Chester Hospital NHS Foundation Trust
Chester
UK
VI.5) Date of dispatch of this notice
31/07/2018