Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
UK
Contact person: Julie Mahoney
Telephone: +44 1256845726
E-mail: Julie.Mahoney@basingstoke.gov.uk
Fax: +44 1256845200
NUTS: UKJ3
Internet address(es)
Main address: www.basingstoke.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Tree Maintenance Services
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
This award relates to the appointment of a contractor to provide a tree maintenance service throughout the year across the borough of Basingstoke and Deane. Works will include mostly pruning and felling, although there will be an annual order for tree planting, with associated young tree care. The authority is responsible for approximately 50 000 individual trees, 60 hectares of groups and thickets and over 100 hectares of woodland, and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 100 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
77341000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke and surrounding rural areas.
II.2.4) Description of the procurement
The contract has been procured under the Open procedure, primarily for use by the authority. However, the contract could also be utilised by local parish councils and Housing Associations or similar organisations, who own property within the borough, or other district councils to whom the authority provides shared services.
II.2.5) Award criteria
Quality criterion: Staff
/ Weighting: 10
Quality criterion: Facilities
/ Weighting: 15
Quality criterion: Management and communications
/ Weighting: 10
Quality criterion: Working practices
/ Weighting: 20
Quality criterion: Case study
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for a period of 5 years with the option to extend annually for up to a further total period of 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 088-197713
Section V: Award of contract
Title: Provision of Tree Maintenance Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gristwood and Toms Limited
02665293
Shenley
WD7 9EG
UK
NUTS: UKG1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority incorporated a 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
VI.5) Date of dispatch of this notice
01/08/2018