Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wythenshawe Community Housing Group
Wythenshawe House, 8 Poundswick Lane
Wythenshawe
M22 9TA
UK
Contact person: Allan Openshaw
Telephone: +44 1619466404
E-mail: allan.openshaw@wchg.org.uk
NUTS: UKD34
Internet address(es)
Main address: https://www.wchg.org.uk/
Address of the buyer profile: https://www.wchg.org.uk/supplying-to-wchg/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/wchg/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/wchg/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.in-tendhost.co.uk/wchg/aspx/Home
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Payment Solution
Reference number: AO003
II.1.2) Main CPV code
66172000
II.1.3) Type of contract
Services
II.1.4) Short description
WCHG has a requirement for a new electronic payment solution to replace the existing contract. Lot 1 — Payment Cards, IVR, WEB and virtual terminal,
Lot 2 — Direct Debit This will be a Framework Agreement, led by WCHG and on behalf of partner. organisations:
— First Choice Homes, Oldham,
— Forviva Group Ltd,
— Irwell Valley Housing,
— The Calico Group All involved are Social Housing Providers registered with Homes England: https://www.gov.uk/government/organisations/homes-england Duration — the agreement will run for a period of 2 years, with an option to extend for 2 further 12-month periods, subject to satisfactory performances and annual review.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Payment Cards, IVR, WEB and virtual terminal
II.2.2) Additional CPV code(s)
66172000
48812000
II.2.3) Place of performance
NUTS code:
UKD34
Main site or place of performance:
II.2.4) Description of the procurement
Payment options for our customers including: payment cards, telephone/IVR payments, direct debit and web payments.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Direct Debit
II.2.2) Additional CPV code(s)
66172000
48812000
II.2.3) Place of performance
NUTS code:
UKD34
Main site or place of performance:
II.2.4) Description of the procurement
— A fully hosted, flexible Direct Debit solution,
— Transfer consolidated payments in a timely manner along with reconciled management information (electronically).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/09/2018
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/09/2018
Local time: 10:01
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Wythenshawe Community Housing Group
Wythenshawe House, 8 Poundswick Lane
Wythenshawe
M22 9TA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
02/08/2018