Contract notice
Section I: Contracting
authority
I.1) Name and addresses
ForViva Group Ltd
52 Regent Street
Eccles
M30 0BP
UK
Contact person: The Procurement Team
Telephone: +44 1616057606
E-mail: tenders@citywest.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.forviva.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./66EWBUVCRV
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Framework Agreement
Reference number: Cleaning/HC/2018
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
ForViva is procuring a Framework Agreement pursuant to which it is envisaged that contracts will be let to contractors within the Framework for the provision of a range of property cleaning services under each Lot. The Framework Agreement is being divided into 2 Lots:
— Lot 1: Salford (and other parts of the UK),
— Lot 2: Fitton Hill.
Further details of each of these 2 Lots are set out in the Tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
1 929 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Other entities which are entitled to call off under Lot 1 of the Framework Agreement may award cleaning contracts to framework contractors appointed to this Lot from time to time during the term of the Framework (“Additional Lot 1 Cleaning Contracts”).
II.2) Description
Lot No: 1
II.2.1) Title
Salford (and other parts of the UK) Cleaning Services
II.2.2) Additional CPV code(s)
90910000
90911000
90911300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
This Lot of the Framework Agreement is for the provision of property cleaning services in Salford and in other parts of the UK (predominantly in the North West of England).
Under this Lot of the Framework Agreement the following entities will have the option to call-off contracts as and when services are required:
— Other Social housing providers in the UK (both those that are in existence now and those that may be in existence in the future). “Social housing provider” for this purpose means any provider of social housing and includes, without limitation, registered housing providers, local authorities and ALMOs. A list of the current Social Housing Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Such Social Housing Providers will only be entitled to call off under the Framework Agreement if ForViva consents
ForViva intends to appoint no more than 5 contractors to the Framework Agreement following this Lot of the procurement process, subject to a receipt of a sufficient number of complete and compliant bids.
Once the Framework Agreement has been set up, City West Housing Trust (CWHT) intends to award a contract to the contractor whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of the ITT (the “CWHT Lot 1 Cleaning Contract”). (Note that this represents CWHT’s current intention with respect to the award of the CWHT Lot 1 Cleaning Contract. As an alternative, CWHT reserves the right to hold a mini competition amongst the framework contractors appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)
For further details of the scope of the CWHT Lot 1 Cleaning contract and the services to be carried out under the it. Please refer to the specification attached at Part 1 of Appendix 4 of the ITT.
It is envisaged that the CWHT Lot 1 Cleaning Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract
Other entities which are entitled to call off under this Lot of the Framework Agreement may award cleaning contracts to framework contractors appointed to this Lot from time to time during the term of the Framework by following the call off procedures set out in the Framework.
The current estimated value of the services to be called off under this Lot of the Framework over its 4 year term is 1 900 000 GBP. This estimated value is based solely on the estimated value of the CWHT Lot 1 Cleaning Contract. Accordingly, bidders should note that this value may increase if other entities decide to join and call off contracts under this Lot of the Framework.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Pricing
/ Weighting: 50
II.2.6) Estimated value
Value excluding VAT:
1 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fitton Hill Cleaning Services
II.2.2) Additional CPV code(s)
90910000
90911000
90911300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
One contractor will be appointed to Lot 2 of the Cleaning services Framework Agreement following the conclusion of the procurement process.
Once the Framework Agreement has been set up, Village Housing Association intends to award a contract to the contractor appointed to this Lot for the provision of cleaning services at Fitton Hill. For further details of the scope of this contract and the services to be carried out under it please refer to the specification attached at Part 2 of Appendix 4 of the ITT. It is envisaged that this contract will last for a period of 4 years, subject to the rights of termination contained in the contract.
It is envisaged that the VHA Lot 2 Initial contract will last for a period of 1 year plus 1 year, subject to the rights of termination contained in the Contract..
The estimated value of the VHA Lot 2 Cleaning Contract over its 4 year term is approximately 29 000 GBP.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Pricing
/ Weighting: 50
II.2.6) Estimated value
Value excluding VAT:
29 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the Tender documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As set out in the Tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As set out in the Tender documentation.
Minimum level(s) of standards required:
As set out in the Tender documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/09/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/09/2018
Local time: 12:30
Place:
Eccles
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
ForViva reserves the right to cancel the procurement at any time and not to processed with all or part of the Framework Agreement. ForViva will not, under any circumstance, reimburse any expense incurred by bidders in preparing their Selection questionnaires or tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./66EWBUVCRV
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/66EWBUVCRV
GO Reference: GO-201882-PRO-12931342
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice in the Strand
London
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice in the Strand
London
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
02/08/2018