Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hampshire Hospitals NHS Foundation Trust
Hampshire Hospitals NHS Foundation Trust Basingstoke and North Hampshire Hospital Aldermaston Road Hampshire RG24 9NA
Hampshire
RG24 9NA
UK
Contact person: Nigel Weatherhead
Telephone: +44 7867538031
E-mail: nigel.weatherhead1@nhs.net
NUTS: UKJ
Internet address(es)
Main address: http://www.hampshirehospitals.nhs.uk
I.1) Name and addresses
Hampshire Hospitals NHS Foundation Trust
Hampshire Hospitals NHS Foundation Trust Basingstoke and North Hampshire Hospital Aldermaston Road
Hampshire
RG24 9NA
UK
E-mail: nigel.weatherhead1@nhs.net
NUTS: UKJ
Internet address(es)
Main address: http://www.nhs.uk/Services/Trusts/Overview/DefaultView.aspx?id=975
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
This is a joint procurement (but not one being run by a central purchasing body)
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/hampshirehospitals
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendorganiser.co.uk/hampshirehospitals/aspx/ITLogin.aspx
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendorganiser.co.uk/hampshirehospitals/aspx/ITLogin.aspx
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pathology Procurement
Reference number: PROJECT_00075
II.1.2) Main CPV code
85111800
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is looking to procure a single MSP provider to deliver a core managed service contract for Lots 1 and 2 and to manage Lots 3 to 6 (which will have their own MSC contractors) on behalf of the named Trusts:
— Hampshire Hospitals NHS Foundation Trust (HHFT),
— University Hospitals Southampton NHS Foundation Trust (UHS),
— Portsmouth Hospitals NHS Trust (PHT),
— Salisbury NHS Foundation Trust (SAL),
— IOW NHS Trust (IOW),
— One Dorset Pathology (Poole, Bournemouth and Dorchester) (ODP) Each lot will be treated as a separate contract award procedure.
II.1.5) Estimated total value
Value excluding VAT:
280 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Serum Work Area (MSC, Enabling Building Works, Biochemistry, Serology, Immunology Analytical Systems)
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— The Managed service contract, Enabling building works, Supply chain, Through contract life training, Automated sample handling including;
— Centrifugation, Aliquoting, Sample Sorting / Archiving, Tracking (as appropriate) and Instrumentation capable of delivering the published assay range including;
— Biochemistry Analysers, Immunoassay Analysers, Immunology Analysers, Infectious Disease Serology including First Line, Confirmatory and Specialist Tests and Local data management systems.
This bidder will be the Primary contractor for the Managed service contract and will also manage all interfaces to the LIMS. Including (but not limited to) the procurement and supply of the following; analysers, reagent management / inventory, stock control, supply chain resilience, maintenance, initial training, full contract / lifelong training, super user training, middleware training, upgrades to software and technology, middleware / management of interfaces, estates enabling works / installation, process mapping and flow / lean redesign consultancy, validation / commissioning documentation for accreditation visits, standard operating procedures (SOP), customer / technical support 24/7/365, equipment refresh options available, automated sample handling (to include pre and post analytical solutions e.g. sample archiving, disposal of existing equipment if required, provide commercial assistance if required, management of other 3rd party contracts, if required under the Southern Counties Pathology (SCP) (NHS Improvement South 6 Network) model of reconfigured pathology services, yet to be confirmed. The procurement will cover the refurbishment of existing laboratory facilities (if required), provision of new analytical platforms, centrifugation, decapping, recapping, aliquoting and sample archive facilities, either linked by a specimen track(s) where appropriate or provided as islands of automation, a comprehensive inventory management system, all reagents, calibrators, quality control, materials and other consumables, maintenance, remote temperature monitoring, training, installation, enabling works and any associated support services related to the delivery of pathology services and equipment including associated middleware (data management) system, interfacing and IT solutions. This tender includes but is not limited to Clinical Chemistry, Immunoassay, Allergy, Immunology, Haematology, Blood transfusion, Coagulation, Infectious disease serology tests, Microbiology and Cellular pathology. The contract will include the option for the Trust to introduce other areas of pathology (which are currently outside the scope of this tendering exercise) including, but not limited to Mortuary, Complex molecular diagnostics, Flow cytometry, Electron microscopy, Point of care, Near patient diagnostics and Laboratory information systems in accordance with the appropriate methodology and procedures. The provider will be required to design and manage the refurbishment and relocation of services within the existing laboratory spaces within Southern Counties Pathology. The suppliers must provide climate control facilities within the instrumentation areas as appropriate to their and third party solution(s) and maintains optimum operation of the supplied solution(s). The provider will be expected to manage and where financially beneficial, novate existing contracts with 3rd party suppliers into the MSC contract. During the lifetime of the contract the provider will be required, where appropriate, to administer the procurement of 3rd party suppliers via a competitive tender process. The Trust(s) in SCP will retain the right to determine the ultimate outcome of any tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
110 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Criteria contained within selection questionnaire documentation.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Information held within the procurement documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Haematology (Routine Haematology)
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— Instrumentation capable of delivering the published assay range including;
— Blood count analysers, ESR analysers, Plasma viscosity analysers, Haemoglobin A1c, Haemoglobin variant testing analysers, Slidemaker/Stainers, Digital morphology system capable of cross network sharing, Staining machines and Automated sample handling either separate from or integrated with Lot 1 as appropriate including;
— Sample sorting / Archiving solutions, tracking (as appropriate) and Local data management systems either separate from or integrated with Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
29 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Criteria contained within selection questionnaire documentation.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Information held within procurement documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Coagulation (Routine Coagulation and Automatable Special Coagulation Investigations)
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— Instrumentation capable of delivering the published assay range including;
— PT, INR, APTT, Fibrinogen, DDimer, Factor Assays, Thrombophilia assays, other specialist investigations in support of a Comprehensive Haemophilia service and Automated Sample Handling either separate from or integrated with Lot 1 as appropriate including;
— Sample Sorting/Archiving/Storage Solutions, Tracking (as appropriate) and Local Data Management Systems either separate from or integrated with Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Criteria contained within selection questionnaire documentation.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Information held within procurement documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Transfusion (Routine Transfusion and Blood Product Delivery)
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— instrumentation capable of delivering the published assay range including;
— Blood grouping, Antibody screening, Cross-matching, Antibody investigation (panels), Direct antiglobulin test and Rh phenotyping, Supply and management of cold chain equipment including temperature monitoring and Local data management systems either separate from or integrated with Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Criteria contained within selection questionnaire documentation.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Information held within procurement documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 5
II.2.1) Title
Microbiology
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— instrumentation capable of delivering the published assay range including but not limited to;
— Automated blood culture analysis, Microbial identification and antimicrobial susceptibility testing, Pre-prepared culture media, Sample processing, Automated urinalysis, Molecular diagnostic microbiology, Mycobacterial culture and Local data management systems either separate from or integrated with Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
45 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Criteria contained within selection questionnaire documentation.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Information held within procurement documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6
II.2.1) Title
Cellular Pathology
II.2.2) Additional CPV code(s)
85111800
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
To include:
— Instrumentation capable of delivering the published assay range for;
— Histology, Diagnostic cytology, Gynae cytology.
Including a diagnostic report describing the macroscopic and microscopic appearance of the specimen(s) received including the following processes:
— Gross dissection,
— Tissue processing,
— Tissue embedding (automated and manual),
— Tissue microtomy,
— Haematoxylin and Eosin staining (automated and manual),
— Special stains (automated and manual),
— Immunohistochemistry (automated and manual),
— Tissue based molecular diagnostics and insitu hybridisation(automated and manual),
— Intraoperative and routine frozen section service (manual),
— OSNA/Metasin (manual),
— MoH’s (manual) and Local data management systems, including sample, block and slide tracking, either separate from or integrated with Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Contained with SQ documentation
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Please see procurement documentation
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/09/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/10/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/08/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Southern Counties Pathology (SCP) is a procurement consortium of NHS and Foundation Trusts that make up the NHS Improvement South 6 Pathology Network:
— Hampshire Hospitals NHS Foundation Trust (HHFT)
— University Hospitals Southampton NHS Foundation Trust (UHS)
— Portsmouth Hospitals NHS Trust (PHT)
— Salisbury NHS Foundation Trust (SAL)
— IOW NHS Trust (IOW)
— One Dorset Pathology (Poole, Bournemouth and Dorchester) (ODP)
Southern Counties Pathology is not currently a Legal Entity, but it is a procurement vehicle with the aim of delivering the early procurement objectives of the South 6 Pathology Network, which are:
— to enable the future formation of a consolidated pathology network over the next 5 years by standardising our suppliers and the equipment they supply us to deliver our High-Volume Routine Pathology Activity,
— to make early cost savings by reducing the non-pay spend on our High-Volume Routine Pathology Activity and to enable us to improve our workforce efficiency and productivity individually within our services as currently configured.
Southern Counties Pathology is therefore looking to:
— procure a long-term strategic partnership with core Managed Service Provider(s) (MSP)
— appoint a single MSP to deliver a core managed service contract (MSC) for Lots 1 and 2 and to act as the Agent of the named Trusts for Lots 3 to 6, which will have their own MSC
— secure MSC providers who are committed to actively supporting SCP to achieve its reconfiguration objectives during the life of the contract.
It should be understood that the members of SCP are not all at the same procurement point with some existing contracts having short and long-term periods still to run; therefore suppliers should expect implementation to be phased over the life of the MSC contract. In general terms for the purposes of this Tender the implementation schedule will be generally:
— now (At Contract Let),
— Hampshire Hospitals NHS Foundation Trust (HHFT),
— Portsmouth Hospitals NHS Trust (PHT) – Not including Microbiology Short Term (12 Months from Contract Let),
— IOW NHS Trust (IOW),
— one Dorset Pathology (ODP); Dorset County Hospital NHS Foundation Trust, Poole Hospital NHS Foundation Trust, The Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust. Medium Term (18 to 24 Months from Contract Let),
— Salisbury NHS Foundation Trust (SAL) Long Term (optional),
— University Hospitals Southampton NHS Foundation Trust (UHS),
— IOW NHS Trust (IOW),
— Portsmouth Hospitals NHS Trust (OHT).
The Trust reserves the right not to award any or part of this contract, postpone or terminate the procurement process (or part of it) or change the procedure used to procure the contract, at any time without liability on its part. The Trust is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or bidding for this contract opportunity and no implied contract is created. Tenders and all supporting documentation for the contracts must be priced in sterling and written in English. Any agreements entered into will be governed by English law and subject to the exclusive jurisdiction of the English courts.
VI.4) Procedures for review
VI.4.1) Review body
Mr. Robert Houston
Procurement Department Hampshire Hospitals NHS Foundation Trust Basingstoke and North Hampshire Hospital Aldermaston Road Hampshire RG24 9NA
Hampshire
RG25 9NA
UK
VI.4.2) Body responsible for mediation procedures
Mr. Robert Houston
Procurement Department Hampshire Hospitals NHS Foundation Trust Basingstoke and North Hampshire Hospital Aldermaston Road Hampshire RG24 9NA
Hampshire
RG25 9NA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Mr. Robert Houston
Procurement Department Hampshire Hospitals NHS Foundation Trust Basingstoke and North Hampshire Hospital Aldermaston Road Hampshire RG24 9NA
Hampshire
RG25 9NA
UK
VI.5) Date of dispatch of this notice
02/08/2018