Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
UK
Contact person: Mr Darren Statham
E-mail: Darren.Statham@leics.gov.uk
NUTS: UKF22
Internet address(es)
Main address: http://www.leicestershire.gov.uk
Address of the buyer profile: http://www.leicestershire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Alarms and Emergency Lighting Maintenance and Servicing Framework 2018
Reference number: DN340130
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to appoint up to 3 Contractors per lot to its Fire alarms and emergency lighting servicing and Maintenance framework to provide:
— service,
— maintenance,
— repair,
— minor adaptations or upgrades to existing fire alarms and emergency lighting and associated equipment.
The Framework will be used by the Council and contracting authorities (Customers) that it grants access. Customers can include but not limited to schools, academies, district councils, county councils, city councils, libraries, police forces, fire brigades, or similar organisations and charities.
Contractors are able to bid for one or both lots described below but must be able to meet the response time required for the lot.
— Lot 1: providing a maximum 1 hour service to any call-out required within the county environs of Leicestershire.
— Lot 2: providing a maximum 3 hour service to any call-out required outside the county environs of Leicestershire.
Further information is available in the Lot descriptions below.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
220 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Leicestershire — Providing a maximum 1 hour service to any call-out required within the county environs of Leicestershire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF21
UKF22
II.2.4) Description of the procurement
Leicestershire County Council (the Client) proposes to make this Framework available to other contracting authorities and charities within the geographic region of Leicestershire.
a) Contracting authorities as defined in the Public Contract Regulations 2015;
b) Schools and Academies as defined in the Education Act 1996;
c) charities as defined in the Charities Act 2011;
d) example of contracting authorities based in county environs of Leicestershire comprise of:
i) Blaby District Council;
ii) Charnwood Borough Council;
iii) East Leicestershire and Rutland Clinical Commissioning Group;
iv) East Midlands Ambulance Service;
v) Harborough District Council;
vi) Hinckley and Bosworth Borough Council;
vii) Leicester City Clinical Commissioning Group;
viii) Leicester City Council;
ix) Leicestershire County Council (The Lead Authority);
x) Leicestershire Fire and Rescue Service;
xi) Leicestershire Partnership NHS Trust;
xii) Leicestershire Police;
xiii) Melton Borough Council;
xiv) North West Leicestershire District Council;
xv) Oadby and Wigston Borough Council;
xvi) University Hospitals of Leicester NHS Trust;
xvii) West Leicestershire Clinical Commissioning Group.
II.2.5) Award criteria
Quality criterion: Project specific questions
/ Weighting: 55
Quality criterion: Social value
/ Weighting: 5
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework will be let for an initial period of 20 months; with the option to extend for a further period of 24 months in 2 increments of 12 months. Such extensions will be subject to an Efficiency and Effectiveness Review with each of the Contractors, to be carried out no later than 3 months before the end of each framework period. The maximum period of the Framework is 44 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Direct Call-Off, by selecting the Contractor who achieved the best most economically advantageous score achieved at the Framework award.
Mini-competition, by issuing a mini-competition document with the aim to secure a more competitive outcome based on the tailored requirement.
Lot No: 2
II.2.1) Title
Other Areas — Providing a maximum 3 hour service to any call-out required outside the county environs of Leicestershire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKE3
UKF
UKG
UKH11
UKH12
UKH2
UKJ1
UKK11
UKK13
II.2.4) Description of the procurement
Leicestershire County Council (the Client) proposes to make this Framework available to the following types of contracting authorities:
a) Contracting authorities as defined in the Public Contract Regulations 2015;
b) Schools and Academies as defined in the Education Act 1996;
c) charities as defined in the Charities Act 2011.
Within the geographic region of the East Midlands (Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland), the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire) Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire), East Anglia (Cambridgeshire and Peterborough), South West England (Gloucestershire), Yorkshire and The Humber (South Yorkshire). Contracting authorities and charities from other English Counties can be permitted to use this Framework.
At this time, the Client cannot be certain how many third parties will use this framework. Therefore, it is not possible to give a value. However, a local authority based on Leicestershire’s size equates to 220 000 GBP spend.
II.2.5) Award criteria
Quality criterion: Project specific questions
/ Weighting: 55
Quality criterion: Social Value
/ Weighting: 5
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework will be let for an initial period of 20 months; with the option to extend for a further period of 24 months in 2 increments of 12 months. Such extensions will be subject to an Efficiency and Effectiveness Review with each of the Contractors, to be carried out no later than 3 months before the end of each framework period. The maximum period of the Framework is 44 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Work may be awarded by:
— direct Call-Off, by selecting the Contractor who achieved the best most economically advantageous score achieved at the Framework award,
— mini-competition, by issuing a mini-competition document with the aim to secure a more competitive outcome based on the tailored requirement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 092-208925
Section V: Award of contract
Lot No: 1
Contract No: DN340130
Title: Leicestershire — Providing a maximum 1 hour service to any call-out required within the county environs of Leicestershire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Proudcastle Solutions Ltd
1668551
Brookside Industrial Park
Ibstock
LE67 6LR
UK
NUTS: UKF22
Internet address(es)
URL: http://www.proudcastle.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 220 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN340130
Title: Other Areas — Providing a maximum 3 hour service to any call-out required outside the county environs of Leicestershire.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Proudcastle Solutions Ltd
1668551
Brookside Industrial Park
Ibstock
LE67 6LR
UK
NUTS: UKF22
Internet address(es)
URL: http://www.proudcastle.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
4 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
02/08/2018