Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
UK
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalesourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legal Case Management System
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of London Corporation requires a fully integrated specialist legal case management system (LCMS). The LCMS must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software.
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.
II.1.5) Estimated total value
Value excluding VAT:
215 000.00
EUR
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London
II.2.4) Description of the procurement
The City of London Corporation requires a fully integrated specialist legal case management system. Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.
The legal case management system must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software as follows:
1) Windows10 Enterprise – version 1067 (Build 14393.2312);
2) Microsoft Office 365 ProPlus – Version 1805 (Build 9330.2118);
3) Internet Explorer – Version 11.2312.14393.0
4) Connected Services – OneDrive and Share point server 2010.
The City of London Corporation are interested to receive bids from experienced providers that can deliver a legal case management system that meets our requirements.
The budget stated in this notice is the maximum budget available. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs. Full costs must be submitted.
The contact term is for an initial 5 year period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
215 000.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers, as both options are being considered.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/09/2018
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
05/12/2018
IV.2.7) Conditions for opening of tenders
Date:
07/03/2019
Local time: 10:00
Place:
City of London — These will be opened electronically within the CapitalESourcing platform.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs.
Full costs must be submitted.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
06/08/2018