Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Malden Manor Primary School
Sheephouse Way
New Malden
KT3 5PF
UK
Contact person: Nigel Armstrong
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.maldenmanor.kingston.sch.uk/
Address of the buyer profile: http://www.maldenmanor.kingston.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-New-Malden:-Building-cleaning-services./HTX6HE8J2V
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/HTX6HE8J2V
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.delta-esourcing.com/tenders/UK-title/HTX6HE8J2V
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Malden Manor Primary School
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Malden Manor Primary School are reviewing their Building Cleaning services requirements for the primary school. This will involve the daily, weekly, monthly, 6 monthly and annual cleaning requirements to the sites. Contractors are advised to review the associated tender documents to ascertain the building cleaning requirements and typical outcomes to be delivered.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey, East and West Sussex.
II.2.4) Description of the procurement
Malden Manor Primary School are reviewing their Building Cleaning services requirements for the primary school. This will involve the daily, weekly, monthly, 6 monthly and annual cleaning requirements to the sites. Contractors are advised to review the associated tender documents to ascertain the building cleaning requirements and typical outcomes to be delivered.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract management / resources
/ Weighting: 35
Quality criterion: Client management
/ Weighting: 10
Quality criterion: Contract delivery
/ Weighting: 20
Cost criterion: Overall contract value
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2019
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A General Information Questionnaire will need to be completed and returned as part of the tender process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In the 1st instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A General Information Questionnaire will need to be completed and returned as part of the tender process.
Candidates will need to provide as part of the Standard Questionnaire process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
A statement of a minimum turnover level is detailed within the General Information Questionnaire documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A General Information Questionnaire will need to be completed as part of the tender process.
Candidates will need to provide as part of the General Information Questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
SQ Risk Grid Status will be evaluated on a Pass / Fail basis. Please see the explanation on Page 8-9 of the General Information Questionnaire for further information.
Levels of insurance cover will be evaluated on a Pass / Fail basis. To pass this evaluation the suppliers must hold or be willing to obtain the following levels of insurance cover:
— Public Liability Insurance: 5 000 000,00 GBP,
— Employers Liability Insurance: 5 000 000,00 GBP.
For those suppliers that “Pass” the above assessments, the SQ Financial Score achieved will be added to the Economic and Financial Standing section and weighted by the Section weighting.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/09/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/09/2018
Local time: 12:00
Place:
Delta Online Systems
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
30 months from contract start date, depending on whether extension periods are taken up.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-New-Malden:-Building-cleaning-services./HTX6HE8J2V
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/HTX6HE8J2V
GO Reference: GO-201887-PRO-12963222
VI.4) Procedures for review
VI.4.1) Review body
Malden Manor School
SheepHouse Way
New Malden
KT3 5PF
UK
Telephone: +44 2083379620
VI.4.2) Body responsible for mediation procedures
Malden Manor Primary School
New Malden
KT3 5PF
UK
VI.5) Date of dispatch of this notice
07/08/2018