Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Birmingham Airport Limited
Diamond House, Procurement
Birmingham
B26 3QJ
UK
Contact person: Procurement
Telephone: +44 1217677389
E-mail: procurement@birminghamairport.co.uk
NUTS: UKG31
Internet address(es)
Main address: www.birminghamairport.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.birminghamairport.co.uk/media/4083/instructions-for-pqq-registration.pdf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/birminghamairport/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Baggage Reconciliation System (BRS) and Baggage Messaging Service (BMS) Replacement
II.1.2) Main CPV code
34960000
II.1.3) Type of contract
Supplies
II.1.4) Short description
To accommodate the continuing growth of the Airport, the replacement of the BRS and BMS have been identified as key elements to providing a service that is fit for purpose at the Airport today and will support the on-going development into the future.
The replacement of the BRS and BMS aim to provide:
— improved passenger and user experience,
— process / performance efficiencies,
— improved access to baggage data,
— compliance with current standards,
— improved collaboration with selected supplier,
— improved support / training package,
— implementation of an innovative solution, e.g. the use of smart technology,
— reduced mishandled baggage costs to the air industry.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Baggage Reconcilliation System (BRS)
II.2.2) Additional CPV code(s)
34960000
72253200
72315000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham Airport
II.2.4) Description of the procurement
Provision for the supply, installation and test of a replacement Baggage Reconciliation System including:
— Servers and Physical Connectivity,
— Hand-held scanning devices,
— Wi-Fi Infrastructure,
— BRS Workstations,
— BRS interfaces and data feeds,
— Base station PC’s,
— Printers,
— Consumables,
— Network Configuration Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended at the discretion of both parties for two further periods, each of 12 months, upon expiry of the initial term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Birmingham Airport reserves the right to cancel the procurement process at its own convenience. The Airport will not be liable for the reimbursement of costs and expenses associated with the submission of expressions of interest and tender proposals.
Lot No: 2
II.2.1) Title
Baggage Messaging Service
II.2.2) Additional CPV code(s)
34960000
72253200
72315000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham Airport.
II.2.4) Description of the procurement
Baggage Source Message Services:
— capability of transmitting Baggage Source Messages via traditional or alternative methods.
Transition from existing system(s):
Documentation Services:
— Quality Management,
— Implementation Records,
— Support Documentation.
Training and handover services:
Comprehensive Support Package:
— 24/7/365 reactive maintenance outlining support service levels including planned maintenance / patch options.
Liaison with Third Party Organisations appointed by the Airport to support the delivery of the project:
— Project Management,
— Quality Assurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended, at the discretion of both parties for two periods, each of 12 months, upon expiry of the initial 5 year term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Birmingham Airport reserves the right to cancel this procurement process at its own discretion. The Airport shall not be liable for costs and expenses associated with the submission of expressions of interest or tender proposals.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/08/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/09/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In the case of both Lots, the Airport reserves the right to cancel the procurement exercise at its own convenience and shall not be liable for costs incurred by respondents / candidates / suppliers in respect of the preparation of bids or expressions of interest. The contract may be subject to extension, with the agreement of both parties, for 2 periods each of 12 months.
VI.4) Procedures for review
VI.4.1) Review body
The Chief Executive Officer, Birmingham Airport
Birmingham
B26 3QJ
UK
Internet address(es)
URL: www.birminghamairport.co.uk
VI.5) Date of dispatch of this notice
10/08/2018