Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Bristol
4th Floor, Augustine's Courtyard, Orchard Lane
Bristol
BS1 5DS
UK
Contact person: Martyn Dean
Telephone: +44 1173940653
E-mail: martyn.dean@bristol.ac.uk
NUTS: UKK11
Internet address(es)
Main address: www.bristol.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pensions Administration Services for the UoB Pension and Assurance Scheme
Reference number: Fin-0317-003-PC_558
II.1.2) Main CPV code
66523100
II.1.3) Type of contract
Services
II.1.4) Short description
The Trustees of the University of Bristol Pension and Assurance Scheme have decided to appoint a third partyto administer the scheme.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 400 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
66141000
66522000
79631000
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
Bristol
II.2.4) Description of the procurement
The Trustees of the University of Bristol Pension and Assurance Scheme have decided to appoint a third party to administer the scheme. The University of Bristol, which currently administers the scheme, has been instructed by the Trustees of the Scheme to run a tender process with the intention of identifying and awarding a contract to the most economically advantageous tender. The decision to award a contract to the highest scoring bidder was made by the Scheme's Trustees.
At the date of the last annual report the scheme, which is closed to new members, had a total of 4 840 members, (968 active members, 1 565 pensioners, 211 dependants and 2 096 deferred pensions held in the fund). The scheme has assets of approximately 300 000 000 GBP.
— Essential services to be provided include, but are not limited to:
— Member record keeping — includes benefit calculations and preparation of annual benefits statements,
— Dealing with member cases directly (e.g. transfers, retirements, queries),
— Client reporting (e.g. admin reports or real time information),
— Liaison with death benefit insurers,
— Pensioner Payroll,
— Treasury and accounting (including cash management and preparation of annual report and accounts),
— Interfacing with the University of Bristol's HR and Payroll system,
— Dealing with regulatory authorities,
— Attendance at Trustee meetings.
Services of interest but not vital include:
— Online access for members and Trustees
Possible ad hoc additional services include:
— Member Communication (e.g. production of an annual newsletter),
— Broking of group life insurance.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 50 %
Quality criterion: Quality (see additional information for full breakdown)
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period will be for 5 years with an option to extend for a maximum of a further 3 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 169-347228
Section V: Award of contract
Contract No: Fin-0317-003-PC_558
Title: Pensions Administration Services for the University of Bristol Pension and Assurance Scheme.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barnett Waddingham LLP
Cheapside House, 138 Cheapside
London
EC2V 6BW
UK
NUTS: UKI4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Quality criterion referred to in Section II.2.5 was allocated as follows:
— Proposed team 5 %,
— Client management 2.50 %,
— Service delivery – pension administration 20 %,
— Service delivery – accounting, treasury and cash management 5 %,
— Service delivery – pension payroll 5 %,
— Project work 5 %,
— Reporting to the Trustees 5 %,
— Systems 5 %,
— Member tools 10 %,
— Onboarding 7.50 %,
— Project Manager 2.50 %,
— Bulk scanning and indexation of member files 2.50 %,
— Optional Services 2.50 %,
— Service Level Agreement – Pensions Administration Services 7.50 %,
— Contract Terms 5 %,
— Service Level Agreement – IT and Hosting Services 2.50 %,
— Information Security 2.50 %,
— Steps to address General Data Protection Regulation (GDPR) requirements 2.50 %,
— Continuity of Services 2.50 %
The value in Section V.2.4 assumes that the option to extend is exercised in full.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Bidders have the right to appeal as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales.
VI.5) Date of dispatch of this notice
13/08/2018