Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Children's Reporter Administration
Ochil House, Springkerse Business Park
Stirling
FK7 7XE
UK
Contact person: Helen Mora
Telephone: +44 1312448674
E-mail: helen.mora@scra.gsi.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scra.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00426
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management Services
Reference number: SCRA/2017/25
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of hard and soft facilities management services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
967 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79993100
45259000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All Scotland, including Highlands and Islands
II.2.4) Description of the procurement
Provision of hard and soft facilities management services including Planned Preventative Maintenance, reactive repairs, office cleaning, waste management etc.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Reactive repairs as and when required. Other services as and when required, including winter gritting.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
Award using negotiated procedure without a call for competition under Article 32(2)(c) of Directive 2014/24. SCRA's existing provider of FM services has now gone into liquidation. The services are essential to the safe operation of SCRA's estate and discharge of statutory duties. SCRA have urgently appointed FES FM Ltd, a sub-contractor to the previous provider, to enable continuation of provision of services. This is an exceptional situation where extreme urgency has been brought about by events unforeseeable and not attributable to SCRA, making it impossible for SCRA to conduct a regular procedure even within shortened time limits. SCRA intends to tender for the provision of these services in 2019. Award further justified by Article 32(2)(b)(ii) as a near technical impossibility for an economic operator other than this existing sub-contractor to achieve the required performance and ensure the continued functioning of the service in the circumstances (See previous VEAT Notice ID APR316164.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 069-153877
Section V: Award of contract
Contract No: SCRA/2017/25
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
FES FM LImited
Forth House, Pirnhall Business Park
Stirling
FK7 8HW
UK
Telephone: +44 7949029910
Fax: +44 1786458889
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 967 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:553687)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Children's Reporter Administration
Ochil House, Springkerse Business Park
Stirling
FK7 7XE
UK
Telephone: +44 1312448674
E-mail: helen.mora@scra.gsi.gov.uk
Internet address(es)
URL: http://www.scra.gov.uk
VI.5) Date of dispatch of this notice
14/08/2018