Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UKRI — NERC
Polaris House
Swindon
SN2 1FL
UK
E-mail: Scientificresearch@uksbs.co.uk
NUTS: UK
Internet address(es)
Main address: www.uksbs.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: UKRI-NERC’s main activity
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UKRI 3D Profiling Sonar
Reference number: RE18232
II.1.2) Main CPV code
38113000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Real-time 3D sonar system with fixed head to be mounted on the BGS Seabed Rockdrill 2, to provide a means of surveying the seabed in real-time and in 3D, allowing safer, more efficient drill landing, as well as providing an assist for accurate positioning against site survey data.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
296 050.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Real-time 3D sonar system with fixed head to be mounted on the BGS Seabed Rockdrill 2, to provide a means of surveying the seabed in real-time and in 3D, allowing safer, more efficient drill landing, as well as providing an assist for accurate positioning against site survey data.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Competition is absent for technical reasons as the 3D imaging sonar must be on a fixed head as there are limited positions on the underside of the RD2 system that offer both a clear downwards view to the seabed, and are sufficiently protected to mount an imaging system. A swath-style system would require mounting on a ‘Pan and Tilt’ unit to allow for the scanning movement. This configuration would require the swath head to be mounted right at the base of the RD2 frame in an area with limited to zero protection from impact with the seabed, which is often uneven. In such a setup, there would be a very high risk of damaging or destroying the swath head on landing the RD2 rig. A moving sensor head is technically impossible to accommodate on the drill, and time would be required to build the 3D image. Real-time 3D monitoring of the seabed under the drill is a critical requirement of the system. Additionally, a moveable swath head is unable to provide real-time imaging of the seabed, so it does not function as a real-time guide for landing the RD2 system for technical reasons, competition is absent PCR 2015, Regulation 32(2)(b)(ii).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: RE18232
Title: UKRI-NERC 3D Profiling Sonar
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/08/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Coda Octopus Products Limited
Edinburgh
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 296 050.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Limited
Polaris House, North Star, Avenue
Swindon
SN2 1FF
UK
E-mail: policy@uksbs.co.uk
VI.4.2) Body responsible for mediation procedures
UK Shared Business Services Limited
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: Policy@uksbs.co.uk
VI.5) Date of dispatch of this notice
13/08/2018