Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Exceed Academies Trust
Dawnay Road
Bradford
BD5 9LQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKE41
Internet address(es)
Main address: http://exceedacademiestrust.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/exceed_academies_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Exceed Academies Trust ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for a number of the schools within the Exceed Academies Trust (the Client) at Copthorne Primary School (BD7 3AY), Horton Park Primary School (BD5 9LQ), Harden Primary School (BD16 1LJ) and Holybrook Primary School (BD10 0EF).
Exceed Academies Trust run Primary and Secondary schools that welcome students of all faiths and backgrounds. They are committed to developing a community of mutual respect where personal qualities are highly valued and each student has the opportunity to reach their absolute potential.
The Trust recognises its moral purpose to support schools and academies across the city and the region. They have a proven development model involves building capacity, dynamic leadership, a relentless focus on raising standards and establishing accountability, consistency and sustainability across their partnerships. The Trusts tagline is Together We Exceed.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE41
Main site or place of performance:
Copthorne Primary School; Horton Park Primary School; Harden Primary School; Holybrook Primary School
Bradford area
United Kingdom
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for a number of the schools within the Exceed Academies Trust (the Client) at Copthorne Primary School (BD7 3AY), Horton Park Primary School (BD5 9LQ), Harden Primary School (BD16 1LJ) and Holybrook Primary School (BD10 0EF).
Halal certified (Halal Monitoring Committee) meat is required to be served at 2 of the sites.
The Client is looking for a supplier who will be their partner within a vibrant competitive market. The catering service is currently managed in-house at Copthorne and Horton Park and by Bradford City Council at Holybrook and Harden.
Any supplier wishing to be considered for this contract must be able to demonstrate experience and depth of knowledge in the management and handling of TUPE issues.
The contract will commence on 19.2.2019 for a period of 3 years, with an option to extend on a 1 + 1 basis. The value of the contract is 900 000 GBP. However, further Secondary and Primary schools may be added to the contract as and when they join the Trust and their contracts are ready for renewal.
The successful supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust contract.
Investment is not actively sought, but may be required to enhance and further the service, should the bidder think it requires it.
We are seeking a suitably experienced Supplier who has current experience of working within the Primary and Secondary school market place, ideally with a strong operational base within the North of England, thus allowing for responsive, contract support and management of catering staff.
The successful Supplier will be required to formally report each month on catering standard performance and operational matters, ensuring the schools’ senior management team is fully informed about all issues related to delivery of the catering service.
Investment is not actively sought, but may be required to enhance and further the service, should the Supplier think it requires it.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
19/02/2019
End:
18/02/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/10/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/exceed_academies_trust
The closing date for receipt of the Selection Questionnaire is 28.9.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Exceed Academies Trust
Bradford
UK
VI.5) Date of dispatch of this notice
22/08/2018