Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton Solent University
East Park Terrace
Southampton
SO14 0YN
UK
Contact person: finance.procurement@solent.ac.uk
Telephone: +44 2382013872
E-mail: gareth.jones@solent.ac.uk
NUTS: UKJ
Internet address(es)
Main address: https://in-tendhost.co.uk/solent
Address of the buyer profile: www.solent.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/solent
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/solent
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/solent
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services
Reference number: 18.EF.28
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
The University has a requirement to appoint a Supplier for Cleaning and Associated Services. The University is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the “Regulations”). Solent University estate is divided into four main sections — City Campus Academic, City Residences, Warsash Campus Academic and Satellite Sites. The University requires a hybrid specification including both output and input based cleaning requirements, which will be further detailed within the specification.
II.1.5) Estimated total value
Value excluding VAT:
6 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
A range of cleaning services to be delivered as per the specification document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 2 years in 1 year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As defined in the Tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/09/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/09/2018
Local time: 09:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Requests for clarifications can only be requested via the In-Tend portal correspondence facility. The University of Southampton is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this Notice. https://in-tendhost.co.uk/universityofsouthampton
If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in Section IV.3.1 of this Notice. Further instructions for the submission of tender are below (please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:
1) login;
2) my Tenders;
3) View Tender Details;
4) View Documents;
5) Browse and Upload each part of your response;
6) once all your response documents are uploaded and displayed in the — My Documents for Return — use — Submit My Return. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the date/time specified in IV.3.4. Due to the nature of this service/requirement it was not deemed suitable to be split into lots.
VI.4) Procedures for review
VI.4.1) Review body
Solent University
Southampton
SO14 0YN
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
22/08/2018