Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
UK
E-mail: s.hutchison@ayrshirehousing.org.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.ayrshirehousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd.
40 Speirs Wharf
Glasgow
G4 9TH
UK
Contact person: Geraldine McCann
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
NUTS: UK
Internet address(es)
Main address: www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ayrshire Housing Landscape Maintenance Contract
Reference number: ESP4174
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Ayrshire Housing requires a suitably qualified Landscape maintenance contractor to carry out the upkeep and regular maintenance of open space and garden areas of the various sites listed in the tender document to keep them in a neat and tidy condition to promote and control growth.
II.1.5) Estimated total value
Value excluding VAT:
360 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
45112700
50000000
77314100
71421000
90620000
77300000
77340000
II.2.3) Place of performance
NUTS code:
UKM94
Main site or place of performance:
Ayrshire
II.2.4) Description of the procurement
The work will comprise routine upkeep, and regular maintenance of open space and garden areas of the various sites listed in the Invitation to tender documents, to keep them in a neat and tidy condition to promote and control growth.
The works will include:
— grass cutting,
— culvert Cleaning,
— stream Cleaning,
— litter Collection,
— weed control,
— shrub maintenance,
— tree maintenance,
— whip maintenance,
— hedge maintenance,
— woodland maintenance,
— garden care maintenance,
— play area maintenance,
— bin store maintenance,
— bin store powerwashing,
— bin store refuse removal and rubbish and bonfire removal.
The above will include the disposal of all arisings resulting from the works. Litter collection will be deemed to include collection and disposal of fallen leaves and other seasonal arisings.
Reactive repair works will be priced separately for instruction by the Employer on an ad hoc basis and will typically include items such as uplift and removal of items not included in general litter collection, staking and tying trees, hedging works, pruning trees, crown reduction, removing mature shrubs, tree felling, tree replacement, shrub replacement, mulching, soiling, grass area repairs, turfing and work to existing gullies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract for any variable period up to a maximum of 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in the ESPD.
Minimum level(s) of standards required:
As stated in the ESPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the ESPD.
Minimum level(s) of standards required:
As stated in the ESPD.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/09/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/10/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2022 and 2024
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is a dual stage procurement. Bidders and only required to complete the European single procurement document at this stage.
A draft portion of the ITT document providing conditions of contract, preliminaries and quality scoring sections has been downloaded to the Portal. This is for information and guidance only to the requirements of the contract. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completion the online ESPD.
The question and answer facility will close 3 days prior to the ESPD return date.
A 'Meet the Buyer' session will be held on Tuesday 11 September at 10:00 am to assist Bidders to complete the ESPD.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=554264
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Ayrshire Housing is committed to contributing to the social, economic and environmental well-being of the residents of Ayrshire, Accordingly, while the following community benefit objectives will not be evaluated as part of the tender process, the successful service provider will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the contract, they will address one or more the following Community Benefit themes:
— Social Regeneration.
— Economic Regeneration.
— Physical regeneration.
(SC Ref:554264)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=554264
VI.4) Procedures for review
VI.4.1) Review body
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
UK
Internet address(es)
URL: http://www.ewing-somerville.com
VI.5) Date of dispatch of this notice
24/08/2018