Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Energy Technical Services
4 Taymouth Terrace
Carnoustie
DD7 7JW
UK
Contact person: Malcolm McIntosh
Telephone: +44 1241855280
E-mail: malcolm@etsgas.co.uk
NUTS: UKM
Internet address(es)
Main address: www.etsgas.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etsgas.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etsgas.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Reactive Maintenance Contract
Reference number: Ark/001/18
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Gas servicing and reactive maintenance contract for domestic and commercial premises from 29.10.2018 to 28.10.2021 to various addresses in Lothian, Stirlingshire, Tayside, Fife, Aberdeenshire and Moray.
II.1.5) Estimated total value
Value excluding VAT:
140 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKM
UKM5
UKM50
UKM7
UKM71
UKM72
UKM73
UKM75
UKM77
Main site or place of performance:
Lothian, Stirlingshire, Tayside, Fife, Aberdeenshire and Moray
II.2.4) Description of the procurement
It is Ark Housing Association's intention to enter into a contract with one contractor to deliver the annual inspection and reactive maintenance plus out of hours emergency service to domestic gas heating installations to approximately 230 properties for a 3 year period commencing on 22.10.2018. There is a possibility of a further 24 month extension. Full contract requirements are contained with the tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2018
End:
31/10/2021
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility of a further 24 month extension based on delivery performance, this being offered at the sole discretion of the Client.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The contractor and operatives must be Gas Safe registered with appropriate registration for working in domestic properties. Section 4A.2, 4A.2.1 and 4A.2.2 of the ESPD.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to section 4 of the ESPD
The bidder should complete Section 4B.1.1. and section 4B.2.1 detailing last 3 years. The Association may ask the bidder to submit accounts to confirm their declaration.
4B.5.1 Employers Liability Insurance of 10 million GBP required.
4B.5.2 Public Liability Insurance of 5 million GBP required.
4B.5.2 Professional Indemnity Insurance of 1 million GBP required.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The contractor must have the ability to perform contracts of the scope, size and nature similar to the Works as described in the ITT contract documents.
The bidder must be able to provide a call handling facility 24 per day 7 days per week.
The bidder shall be Gas safe registered and engineers and supervisors shall be suitably qualified.
Quality Assurance schemes — the bidder should hold UKAS (or equivalent)independent compliance with BS EN ISO9001 and BS OHSAS 18001 or equivalent or have within the last 12 months successfully met the assessment requirements of a construction related scheme in membership of the Safety Schemes in Procurement (SSIP). If no certification available then specify other means of proof relating to the Quality Assurance schemes.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The bidder must be gas safe registered. All supervisors and engineers must have sufficient qualifications to carry out gas work in domestic and commercial properties.
III.2.2) Contract performance conditions
Meeting standard KPI's n respect of Landlord certificate in date and repairs within timescale.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/10/2018
Local time: 12:00
Place:
Ark Housing Offices, The Priory, Edinburgh
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=553278.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:553278)
VI.4) Procedures for review
VI.4.1) Review body
Ark Housing Association
The Priory, Canaan Lane
Edinburgh
DD7 7JW
UK
Telephone: +44 1314479027
VI.4.2) Body responsible for mediation procedures
Ark Housing Association
The Priory, Canaan Lane
Edinburgh
EH10 4SG
UK
Telephone: +44 1314479027
VI.5) Date of dispatch of this notice
23/08/2018