Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Mid Devon District Council
Phoenix House, Phoenix Lane
Tiverton
EX16 6PP
UK
Contact person: Mrs Chanelle Busby
Telephone: +44 1884234228
E-mail: cbusby@middevon.gov.uk
Fax: +44 1884244632
NUTS: UKK4
Internet address(es)
Main address: http://www.middevon.gov.uk/
Address of the buyer profile: http://www.middevon.gov.uk/
I.1) Name and addresses
Exeter City Council
Civic Centre, Paris Street
Exeter
EX1 1JJ
UK
Contact person: Chanelle Busby
Telephone: +44 1884234228
E-mail: cbusby@middevon.gov.uk
NUTS: UKK4
Internet address(es)
Main address: www.exeter.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=44a6e48f-39aa-e811-80ed-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=44a6e48f-39aa-e811-80ed-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Supply of Vehicles and Plant including Maintenance Exter City Council and Mid Devon District Council
Reference number: DN361995
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Mid Devon District Council (MDDC) and Exeter city Council (ECC) (the councils) wish to achieve value for money and full compliance with relevant legislation in the procurement of their fleet including full maintenance arrangements. The councils also aim to achieve savings through a combined Vehicle maintenance and supply contract.
Historically the councils have used local providers to carry out vehicle repairs and maintenance benefiting from their experience and their ability to respond rapidly.
The aim of this procurement process is to work in partnership with fleet maintenance providers whilst also ensuring social value is achieved for the councils.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 2a
II.2.1) Title
Supply of Vehicles and Plant including Maintenance for Exeter City Council via Contract Hire
II.2.2) Additional CPV code(s)
50110000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Supply and maintenance of all councils vehicle and plant requirements via Contract Hire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resources
/ Weighting: 12
Quality criterion: Service Delivery
/ Weighting: 19
Quality criterion: Alignment to Business Needs
/ Weighting: 9
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2019
End:
02/06/2026
This contract is subject to renewal: Yes
Description of renewals:
This contract may be extended for a further term of up to seven (7) years, to 3.6.2033.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2b
II.2.1) Title
Supply of Vehicles and Plant including Maintenance for Exeter City Council via outright purchase
II.2.2) Additional CPV code(s)
50110000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Supply of Vehicles and Plant including Maintenance for Exeter City Council via outright purchase
II.2.5) Award criteria
Criteria below:
Quality criterion: Resources
/ Weighting: 12
Quality criterion: Service Delivery
/ Weighting: 19
Quality criterion: Alignment of Business Needs
/ Weighting: 9
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2019
End:
02/06/2026
This contract is subject to renewal: Yes
Description of renewals:
This contract may be extended for a further term of up to seven (7) years, to 3.6.2033.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1
II.2.1) Title
Supply of Vehicles and Plant including Maintenance for Mid Devon District Council via Contract Hire
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Supply and maintenance of all councils vehicle and plant requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resources
/ Weighting: 12
Quality criterion: Service Delivery
/ Weighting: 19
Quality criterion: Alignment to Business Needs
/ Weighting: 9
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2019
End:
02/06/2026
This contract is subject to renewal: Yes
Description of renewals:
This contract may be extended for a further term of up to seven (7) years, to 3.6.2033.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply of Vehicles and Plant including Maintenance for both Mid Devon District Council and Exeter City Council via Contract Hire
II.2.2) Additional CPV code(s)
50110000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Supply of Vehicles and Plant including Maintenance for Exeter City Council via outright hire purchase.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resources
/ Weighting: 12
Quality criterion: Service Delivery
/ Weighting: 19
Quality criterion: Alignment to Business Needs
/ Weighting: 9
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2019
End:
02/06/2026
This contract is subject to renewal: Yes
Description of renewals:
This contract may be extended for a further term of up to seven (7) years, to 3.6.2033.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
No such body in the UK
As above
UK
VI.5) Date of dispatch of this notice
27/08/2018