Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ochilview Housing Association
Ochil House
Alloa
FK10 1AB
UK
Contact person: Richard Innes
Telephone: +44 1413330363
E-mail: rginnes@hotmail.co.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.ocilview.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA21502
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://jmpsurveyors.com/services.html
Additional information can be obtained from another address:
JMP Surveyors
12 Royal Terrace
Glasgow
G3 7NY
UK
Contact person: Richard Innes
E-mail: richard.innes@jmpsurveyors.com
NUTS: UKM82
Internet address(es)
Main address: http://jmpsurveyors.com/services.html
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ochilview H.A — Maintenance Painterwork 2019 — 2022
II.1.2) Main CPV code
45451000
II.1.3) Type of contract
Services
II.1.4) Short description
3 year Maintenance Painterwork programme to various addresses and sites throughout Clackmannanshire.
II.1.5) Estimated total value
Value excluding VAT:
318 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45451000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Clackmannan and West Fife, Scotland
II.2.4) Description of the procurement
Maintenance Painterwork to be carried out to approximately 900 premises over a 3 year period.
Decoration Works are as follows:
Externally — Fascias, Soffits, Windows, Doors, fencing and railings.
Internally — Common closes.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
318 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
There is potential for a 1 year extension to this contract, however this is dependent on varying factors.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Dual Stage Procedure:
Specific requirements can be found within Section III of the contract notice.
Bidders must pass minimum standard criteria — ESP(Scotland) shall be scored as follows:
Part III and Section B & D Part IV shall be scored on a Pass/Fail basis, Section C of Part IV of the ESPD(Scotland) shall be scored as follows:
0 — Unacceptable — Nil/inadequate response. Failure to demonstrate previous experience etc relevant to the criteria.
1 — Poor — Response partially relevant but generally poor. The response shows some elements of relevance to the criteria but contains insufficient/limited detail.
2 — Acceptable — Response is relevant and adequate. Demonstrates experience, knowledge, skills etc but may lack in some aspects of similarity etc.
3 — Good — Response is relevant and good. Sufficiently demonstrates a good level of experience, knowledge etc relevant to providing similar services to similar clients.
4 — Excellent — Response is completely relevant and overall excellent — Comprehensive and transparent.
The response to the questions of Section III of the Contract Notice shall be weighted as follows:
Question 4C.1:(60 %), 4C.4:(10 %), 4C.6:(10 %), 4C.6.1:(10 %), 4C.9:(5 %), 4C.10:(5 %)
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Membership of the Painting and Decorating Association or equal and approved.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Please refer to this section when completing section 4B of the ESPD (Scotland):
Question 4B.1.1: Bidders shall require to have a minimum yearly turnover of 300 000.00 GBP for the last 3 financial years. Evidence of which shall be requested by the buyer by way of annual accounts.
Question 4B.5.5: It is a requirement of the contract that Bidders hold, or can commit to obtaining, prior to any subsequently awarded contract, the type and levels of insurance indicated below:
Employers Liability Insurance: 5 000 000.00 GBP,
Public Liability Insurance: 2 000 000.00 GBP,
Professional Indemnity Insurance: 2 000 000.00 GBP.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Please refer to this section when completing section 4C/D of the ESPD:
Question 4C.1: Bidders shall be required to provide a minimum of 3 examples of contracts which demonstrate ability to perform contracts over the last 5 years of the size, scope and nature similar to the works detailed in this notice.
Question 4C.4: Bidders shall be required to confirm that they have the relevant supply chain management and tracking systems to deliver the works requirements.
Question 4C.6: Bidders shall be required to confirm that their directly employed operatives and sub contractors have the relevant qualifications in their respective trades.
Question 4C.6.1: Bidders shall be required to confirm that all Supervisors are Trade qualified and also have supervisory qualifications.
Question 4C.9: Bidders shall be required to confirm plant/technical equipment available to themselves in relation to the described works.
Question 4C.10: Bidders shall be required to confirm whether they intend to sub contract and if so what portion of the works.
Question 4D.1: Quality Assurance Schemes & Environmental Management Standards — the bidder must hold accredited 3rd Party certification in accordance with BS EN ISO9001 (or equivalent)
NB: IF THE BIDDER CANNOT FULFILL ALL OF THE ABOVE REQUIREMENTS THEY SHOULD NOT SUBMIT AN ESPD document.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/10/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/10/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=554819.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders shall be required to make proposals in regard to Community Benefits as part of the ITT Quality questionnaire included within the Stage 2 tender package.
(SC Ref:554819)
VI.4) Procedures for review
VI.4.1) Review body
JMP Construction and Property Consultants
12 Royal Terrace
Glasgow
G3 7NY
UK
Telephone: +44 1413330363
VI.5) Date of dispatch of this notice
27/08/2018