Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Derbyshire Dales District Council
Town Hall
Matlock
DE4 3NN
UK
Contact person: Miss Carolyne Knott
Telephone: +44 1629536874
E-mail: carolyne.knott@derbyshire.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.derbyshiredales.gov.uk/
Address of the buyer profile: https://www.eastmidstenders.org/
I.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
UK
Contact person: Carolyne Knott
E-mail: carolyne.knott@derbyshire.gov.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.derbyshire.gov.uk/
Address of the buyer profile: https://www.sourcederbyshire.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DDP031 Provision of Cash Collection Service
Reference number: DN426115
II.1.2) Main CPV code
35000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to procure a cash management service from a security industry authority approved contractor to consist of the collection, counting, reconciliation and banking of monies from designated Council Offices, ‘pay and display’ car park ticket machines and public conveniences entry turnstiles in the District of Derbyshire Dales, to provide a change facility for the annual Matlock Bath Illuminations event and to provide a cash collection service from Matlock Bath Illuminations event.
The contract is being let as 2 lots as detailed below (Bidders may bid for 1 or more lots.):
Lot 1:
— cash collection from Council Offices,
— cash collections from car park pay and display machines,
— cash collection from public conveniences, and
— collection and delivery of envelopes between office and satellite points.
Lot 2:
— provision of a cash float to the Matlock Bath Illuminations.
Cash Collection from Matlock Bath Illuminations.
II.1.5) Estimated total value
Value excluding VAT:
840 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1
II.2.2) Additional CPV code(s)
35000000
66000000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
— cash collection from Council Offices,
— cash collections from car park pay and display machines,
— cash collection from public conveniences, and
— collection and delivery of envelopes between office and satellite points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend this contract for up to 2 additional years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2
II.2.2) Additional CPV code(s)
35000000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
— provision of a cash float to the Matlock Bath Illuminations,
— cash collection from Matlock Bath Illuminations.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.6) Estimated value
Value excluding VAT:
36 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend this contract for up to 2 additional years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Security industry approved contractor.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/08/2019
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/08/2019
Local time: 11:00
Information about authorised persons and opening procedure:
Senior Officers of the Council.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Derbyshire County Council
Chatsowrht Hall
Matlock
DE4 3FW
UK
E-mail: michelle.smith@derbyshire.gov.uk
VI.5) Date of dispatch of this notice
30/07/2019