Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CPD - Construction Division
303 Airport Road West
Belfast
BT3 9ED
UK
Contact person: Procurement Operations Branch
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2304399&ceproc.msg.confirm=prompt.edit.cft.workspace
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2304399&ceproc.msg.confirm=prompt.edit.cft.workspace
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2304399&ceproc.msg.confirm=prompt.edit.cft.workspace
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2304399&ceproc.msg.confirm=prompt.edit.cft.workspace
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF:2304399-Pan Government Framework Agreement for Civil Engineering Minor Works 2019
Reference number: CEMWC19
II.1.2) Main CPV code
45200000
II.1.3) Type of contract
Works
II.1.4) Short description
Framework for the provision of civil engineering works, not normally exceeding £500k. The works may be for schemes associated with infrastructure, buildings, structures, roads, marine, water supply, sewerage schemes and land contamination. This Agreement will be let in two lots: Lot 1 Northern Area and Lot 2 Southern Area. CPD is establishing this Agreement as a Central Purchasing Body on behalf any public sector organisation in Northern Ireland. The works may include, but not limited to, the following(Scope of Works list):
— The construction of roads, footways and car parks,
— Remedial works to existing roads and sewers,
— Fencing, gates and perimeter work,
— Storm / foul drainage / water mains,
— Mass and reinforced concrete works,
— Site clearance / building demolition,
— Earthworks,
— Marine works including underwater work,
— Design services,
— Surveying/geotechnical investigations,
— Structural steelwork,
— Playing fields,
— Minor building works and minor electrical works including street lighting.
II.1.5) Estimated total value
Value excluding VAT:
40 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Framework Agreement comprises 2 Lots.
Lot 1 - Northern Area
Lot 2 - Southern Area
The geographical area of each Lot is defined in the tender documents.
A single Economic Operator (EO) will be awarded only one of two Lots. Two Economic Operators will be appointed to the Framework.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Northern Area
II.2.2) Additional CPV code(s)
45200000
II.2.3) Place of performance
NUTS code:
UKN0
Main site or place of performance:
Lot 1 is for the provision of civil engineering works, not normally exceeding 500k GBP, in the Northern Area of Northern Ireland. The Northern Area is defined in the tender documents.
II.2.4) Description of the procurement
Framework for the provision of civil engineering works, not normally exceeding 500k GBP. The works may be for schemes associated with infrastructure, buildings, structures, roads, marine, water supply, sewerage schemes and land contamination. This Agreement will be let in two lots: Lot 1 Northern Area and Lot 2 Southern Area. CPD is establishing this Agreement as a Central Purchasing Body on behalf any public sector organisation in Northern Ireland. The works may include, but not limited to, the following(Scope of Works list): -The construction of roads, footways and car parks -Remedial works to existing roads and sewers -Fencing, gates and perimeter work -Storm / foul drainage / water mains -Mass and reinforced concrete works -Site clearance / building demolition -Earthworks -Marine works including underwater work -Design services -Surveying/geotechnical investigations -Structural steelwork -Playing fields -Minor building works and minor electrical works including street lighting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will be awarded for a period of 4 years, with the option to terminate at the end of Year 1, Year 2, Year 3 or at any time as may be deemed necessary by the Contracting Authority. The Contracting Authority reserves the right to extend the period of the Framework Agreement for an additional year beyond the 4 years if necessary to ensure continuity of service to all clients.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Envisaged that the number of candidates per Lot is 6 and an Economic Operator may be a candidate for both Lots. In the event that an EO is successful in being awarded Lot 1 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works, the Contracting Authority may award some or all of the works required under Lot 1 to the EO who was awarded Lot 2 for the remaining duration of the Framework Agreement.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The works may include, but not limited to, the following:
— Roads, footways, car parks. Fencing, gates. Drainage / water mains. Mass/reinforced concrete works. Site clearance / demolition. Earthworks. Marine works incl’ underwater work. Design services.
— Surveying/geotechnical investigations.
— Structural steelwork. Playing fields. Minor building works and electrical works incl’ street lighting.
Lot No: 2
II.2.1) Title
Lot 2 - Southern Area
II.2.2) Additional CPV code(s)
45200000
II.2.3) Place of performance
NUTS code:
UKN0
Main site or place of performance:
Lot 2 is for the provision of civil engineering works, not normally exceeding 500k GBP, in the Southern Area of Northern Ireland. The Southern Area is defined in the tender documents.
II.2.4) Description of the procurement
Framework for the provision of civil engineering works, not normally exceeding 500k GBP. The works may be for schemes associated with infrastructure, buildings, structures, roads, marine, water supply, sewerage schemes and land contamination. This Agreement will be let in two lots: Lot 1 Northern Area and Lot 2 Southern Area. CPD is establishing this Agreement as a Central Purchasing Body on behalf any public sector organisation in Northern Ireland. The works may include, but not limited to, the following (Scope of Works list):
— The construction of roads, footways and car parks,
— Remedial works to existing roads and sewers,
— Fencing, gates and perimeter work,
— Storm / foul drainage / water mains,
— Mass and reinforced concrete works,
— Site clearance / building demolition,
— Earthworks,
— Marine works including underwater work,
— Design services,
— Surveying/geotechnical investigations,
— Structural steelwork,
— Playing fields,
— Minor building works and minor electrical works including street lighting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will be awarded for a period of 4 years, with the option to terminate at the end of Year 1, Year 2, Year 3 or at any time as may be deemed necessary by the Contracting Authority. The Contracting Authority reserves the right to extend the period of the Framework Agreement for an additional year beyond the 4 years if necessary to ensure continuity of service to all clients.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Envisaged that the number of candidates per Lot is 6 and an Economic Operator may be a candidate for both Lots. In the event that an EO is successful in being awarded Lot 2 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works, the Contracting Authority may award some or all of the works required under Lot 2 to the EO who was awarded Lot 1 for the remaining duration of the Framework Agreement.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The works may include, but not limited to, the following: Roads, footways, car parks. Fencing, gates. Drainage / water mains. Mass/reinforced concrete works. Site clearance / demolition. Earthworks. Marine works incl’ underwater work. Design services.Surveying/geotechnical investigations. Structural steelwork. Playing fields. Minor building works and electrical works incl’ street lighting.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Economic Operators’ (EO) performance will be regularly monitored. As part of its contract management procedures, the Contracting Authority (CA) will use the Protocol for Managing Poor Supplier Performance contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures. If an EO has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the CA, at its discretion, can consider an. Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public. Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public. Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/09/2019
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The Pan Government Collaborative Framework Agreement for Civil Engineering Minor Works 2019 is being let by Construction and Procurement Delivery on behalf of any public sector organisations requiring services in Northern Ireland including: Government Departments; Agencies; Non-departmental Public Bodies; Local Authorities; or other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations is included in the tender documents. This Framework Agreement may be used to progress the Government’s wider social, economic and environmental objectives. A list of potential users can be viewed at https://www.finance-ni.gov.uk/publications/list-framework-users-pan-government-collaborative-civil-engineering-minor-works. The Contracting Authority expressly reserves the right to award one, some, all or no Lots;
(ii) not to award any contract/framework agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and
(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure or work undertaken prior to Framework Agreement award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives. The award criteria are set out in the Instruction to Tenderers Documents. Economic Operators will be subject to performance monitoring and may be suspended from being able to participate in the Framework Agreement or may be terminated from the Framework Agreement. Step in clauses may be used, in accordance with the conditions of the Framework Agreement, to award a call-off to an Economic Operator appointed to another Lot, if the Economic Operator designated to a particular Lot is not performing satisfactorily. There is no guarantee that a Framework Agreement will be put in-place as a result of this competition. Furthermore, there is no guarantee that any contracts will be awarded under any resulting Framework Agreement. No compensation will be paid in the event that the Framework Agreement is not concluded and or the level of contracts awarded under the Framework Agreement is not as anticipated by the winning Economic Operators. No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or Framework Agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept this position.
VI.4) Procedures for review
VI.4.1) Review body
Construction Procurement Delivery CPD, Department of Finance NI
CPD, Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach. of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the. point information on the award of the contract is communicated to tenderers. That notification will provide information on the award. decision.The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the. award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
31/07/2019